Section one: Contracting authority
one.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
EDGBASTON
BIRMINGHAM
B152TT
Contact
Karen Aird
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
RC000645
Internet address(es)
Main address
http://www.birmingham.ac.uk/index.aspx
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Timetabling System at the University of Birmingham and the University of Birmingham Dubai
Reference number
FRAM549/22
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Birmingham and University of Birmingham Dubai require a software solution for timetabling.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £571,400
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
The University of Birmingham and University of Birmingham Dubai require a timetabling software system that meets the below mandatory requirements:
- The product must allow for a teaching timetable to be automatically produced and for any clashes that are generated to be resolved as much as is possible.
- The product must allow for a teaching timetable to be manually created or for an existing timetable to be manually amended.
- The product must allow for data to be imported into the system to allow for the production of an up to date timetable. In addition to adding records to the system it should be possible to update records and where appropriate delete records.
- The product must expose all of its data through an Open API infrastructure.
- The product must be 'Cloud Ready'.
- The product must allow the teaching timetable to be published by programme, by room, by staff member and by student.
- The product must allow both students and staff to see their timetables on a mobile device or tablet. It must also allow the timetable to be displayed through other media.
- The product must allow for the creation of various 'user roles' which went granted to an individual will give them specific rights to maintain or view particular parts of the application.
- The product must support single sign on.
- The product must allow for the production of an Examinations Timetable.
- The product must be fully accessible.
- The product must have the capability to support ad hoc room bookings.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This contract was awarded as a call of to the G-Cloud 12 Framework Agreement (RM1557.12)
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 October 2022
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Semestry Limited
Galashiels
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
Companies House
SC447528
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £571,400
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Birmingham
B15 2TT
Country
United Kingdom