Section one: Contracting authority
one.1) Name and addresses
Southend City Council
Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6YL
procurementadvisors@southend.gov.uk
Telephone
+44 1702215000
Country
United Kingdom
Region code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Fuel Card Services
Reference number
DN704889
two.1.2) Main CPV code
- 09000000 - Petroleum products, fuel, electricity and other sources of energy
two.1.3) Type of contract
Supplies
two.1.4) Short description
Southend-on-Sea City Council (the “Council”) currently has a fuel card service contract in place to purchase approximately 55,000 litres of ULSD diesel per annum for its current fleet of 82 vehicles. The current fuel card solution provider processes approximately 1,084 transactions per annum.
The Council is looking to continue with a fuel card solution to allow its fleet to purchase fuel at a variety of retail fuel outlets across Southend-on-Sea. The more retail outlets that the fuel card service covers, then the less distance needs to be driven to get to a fuel outlet. The corresponding reduction of fuelling journeys will reduce wear and the impact on the environment thus lowering the overall carbon footprint.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Southend-on-Sea City Council (the “Council”) currently has a fuel card service contract in place to purchase approximately 55,000 litres of ULSD diesel per annum for its current fleet of 82 vehicles. The current fuel card solution provider processes approximately 1,084 transactions per annum.
The Council is looking to continue with a fuel card solution to allow its fleet to purchase fuel at a variety of retail fuel outlets across Southend-on-Sea. The more retail outlets that the fuel card service covers, then the less distance needs to be driven to get to a fuel outlet. The corresponding reduction of fuelling journeys will reduce wear and the impact on the environment thus lowering the overall carbon footprint.
Benefits of using a fuel card include (but not limited to):
● Remove the need for cash
● Significantly reduced admin requirements as opposed to pay and reclaim
● Provides consistent, competitive pricing
● Secure payments
● Detailed Management Information
● Carbon emission reports to help with social value commitments
The purpose of this contract is for the provision of a Fuel Cards Service to enable the purchase of our current requirements:
• Unleaded Petrol and Super Unleaded Petrol;
• Regular Diesel and Premium Diesel;
• Liquefied Petroleum Gas LPG;
As well as the purchase of our requirements in the future:
• Biofuels like Biogas and Biodiesel;
• Electricity to charge electric vehicles, and;
• Hydrogen for hydrogen powered vehicles (if available).
The majority of the fuel purchases will take place within Southend-on-Sea at retail outlets that accept fuel cards however National coverage may also be required on a less frequent basis.
The cards will be allocated to a diverse range of vehicles, including but not limited to welfare minibuses, HGV and light commercials.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
30 June 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 February 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 February 2024
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 42079476000
Country
United Kingdom