Scope
Reference
T2672
Description
The Council require the continued use of the current Corporate HR & payroll system provided by Zellis Ltd to ensure that operational, regulatory and legislative requirements are met and are managed in an efficient way and employees are correctly paid via the Payroll module.
The contract is for software licensing, maintenance, support and includes moving from an on premise solution to a cloud based solution.
Contract 1. T2672 - Provision of software, licensing, maintenance, support and upgrade of Corporate HR and Payroll System
Supplier
Contract value
- £1,261,400 excluding VAT
- £1,513,680 including VAT
Above the relevant threshold
Date signed
24 December 2025
Contract dates
- 1 February 2026 to 31 January 2029
- 3 years
Main procurement category
Services
CPV classifications
- 48450000 - Time accounting or human resources software package
- 72250000 - System and support services
Contract locations
- UKN06 - Belfast
Justification for not setting key performance indicators
Total Contract Value is below £5M.
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
This notice is issued in accordance with Chapter 3 Direct Award, Schedule 5, point 6 of the Procurement Act 2023 to advise of and explain the use of the Direct Award procedure in this instance. The maintenance and support of an existing corporate HR and payroll system for Belfast City Council to include moving from an on premise solution to a cloud based solution will be awarded to Zellis UK Limited to guarantee continued maintenance and support of the existing system. The existing corporate HR and Payroll system is software owned by Zellis UK Limited, Zellis UK Limited are the sole company who can maintain and support the corporate HR and payroll system.
Supplier
Zellis UK Limited
- Public Procurement Organisation Number: PQHG-5162-TXDV
740 Waterside Drive Aztec West Almondsbury
Bristol
BS32 4UF
United Kingdom
Email: elva.mackay@zellis.com
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. T2672 - Provision of software, licensing, maintenance, support and upgrade of Corporate HR and Payroll System
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Contact name: Emma Morrison
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland