Section one: Contracting authority
one.1) Name and addresses
Department for Culture, Media and Sport
100 Parliament Street
London
SW1A 2BQ
Contact
DCMS Commercial
dcms-emc-procurement@dcms.gov.uk
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS
Reference number
103978
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a notice regarding the award of a contract to an Event Management Company (EMC) for the planning and, if activated, delivery of Major Royal Ceremonial Events in London. The contract has been awarded for an initial two-year term, with the option to extend by up to one year.
The appointed EMC will be required to:
- prepare and maintain an Event Management Plan for the delivery of Events,
- hold a supply chain at sufficient readiness for no-notice Event delivery,
- deliver the Event(s) if required/ Activated.
Services will include detailed planning, design, testing & exercising, and management services including financial control, and appointment, engagement and management of subcontractors.
This contract includes working in close and regular partnership with a number of stakeholders including Government and Public Bodies and the Royal Household to ensure delivery is professional and meets the expectations of stakeholders. Should it occur, the largest Event activates at no notice, over a c2 week timeframe, encompassing a large geographic footprint across multiple specific locations in London, attracts hundreds of thousands of (unticketed) spectators and hundreds of millions via media broadcast. The scale, scope and complexity cannot be underestimated and sensitivity towards the significance of the Event is paramount. Events will be broadcast live worldwide and attract a large media presence. Delivering the requirements of the media, in terms of stands, access controls and media villages form important elements of the required service.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £32,995,824.08
two.2) Description
two.2.2) Additional CPV code(s)
- 71242000 - Project and design preparation, estimation of costs
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Westminster, London
two.2.4) Description of the procurement
PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-017506
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Identity Holdings Ltd
30-34 North Street, Hailsham, East Sussex
Hailsham
BN27 1DW
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
04217845
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £105,000,000
Total value of the contract/lot: £32,995,824.08
Section six. Complementary information
six.3) Additional information
Additional CPV Codes
71242000 - Project and design preparation, estimation of costs.
72224000 - Project management consultancy services.
79421000 - Project-management services other than for construction work.
79421100 - Project-supervision services other than for construction work.
24955000 - Chemical toilets.
35821000 - Flags.
35821100 - Flagpole.
79710000 - Security services.
48952000 - Public address systems.
32000000 - Radio, television, communication, telecommunication and related equipment.
32344210 - Radio equipment.
32344280 - Portable radios.
34928200 - Fences.
six.4) Procedures for review
six.4.1) Review body
Department for Culture, Media and Sport
100 Parliament Street
London
SW1A 2BQ
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
7 Rolls Building, Fetter Lane, London EC4A 1NL
London
EC4A1NL
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Department for Culture, Media and Sport
100 Parliament Street
London
SW1A 2BQ
Country
United Kingdom