Scope
Reference
WLT01.03
Description
This tender opportunity was issued by Wessex Learning Trust ("the Trust"). The contract will be for the provision of Multi-functional Devices ("the service"). It is the Trust's expectation that the Tenderer shall be responsible for the supply, services and
goods to the Trust and will include Multi-Functional Devices (MFD's) and Print Management Software. The Tenderer will be responsible for the supply of hardware, software, consumables, and replacement parts. The Tenderer will also provide
installation, maintenance, removal, disposal, and training services to the Trust. The contract is to include 4- hour response time, fixed lease and a service maintenance contract of the MFDs.
Contract 1. Provision of Multi-functional Devices
Supplier
Contract value
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Award decision date
17 December 2025
Date assessment summaries were sent to tenderers
5 January 2026
Standstill period
- End: 14 January 2026
- 8 working days
Earliest date the contract will be signed
30 January 2026
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 December 2031
- 5 years, 11 months
Description of possible extension:
Option of a further year extension to enable co-terminus end dates of the maintenance contract with the leases
Main procurement category
Goods
Additional procurement category
Services
Options
The right to additional purchases while the contract is valid.
Where new schools have joined the Trust to enable them to be added into the Contract
CPV classifications
- 30120000 - Photocopying and offset printing equipment
Contract locations
- UKK23 - Somerset
Information about tenders
- 4 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
VISION GROUP (HOLDINGS) LIMITED
- Companies House: 07569889
- Public Procurement Organisation Number: PMWT-3382-CBZM
Caxton House Watermark Way
Hertford
SG13 7TZ
United Kingdom
Email: bids@visionplc.co.uk
Website: https://www.visionplc.co.uk/
Region: UKH23 - Hertfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Provision of Multi-functional Devices
Contracting authority
WESSEX LEARNING TRUST
- Companies House: 07348580
- Public Procurement Organisation Number: PMBL-4155-MYDV
The Kings Of Wessex Academy
Cheddar
BS27 3AQ
United Kingdom
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PHP LAW LLP
Summary of their role in this procurement: Procurement Advisor
- Companies House: OC429243
- Public Procurement Organisation Number: PPRM-9434-VNYQ
Unit 3 The Brutus Centre
Totnes
TQ9 5RW
United Kingdom
Email: josie.medforth@phplaw.co.uk
Website: http://www.phplaw.co.uk
Region: UKK43 - Devon CC