Opportunity

Grounds Maintenance

  • South Wales Fire and Rescue Service

F02: Contract notice

Notice reference: 2025/S 000-000463

Published 8 January 2025, 11:25am



Section one: Contracting authority

one.1) Name and addresses

South Wales Fire and Rescue Service

South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant

Llantrisant

CF72 8LX

Contact

Michelle Thomas

Email

m1-thomas@southwales-fire.gov.uk

Telephone

+44 1443232082

Fax

+44 1443232180

Country

United Kingdom

NUTS code

UKL - Wales

Internet address(es)

Main address

https://www.southwales-fire.gov.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.sell2wales.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.sell2wales.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://www.sell2wales.gov.wales

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Grounds Maintenance

two.1.2) Main CPV code

  • 77314000 - Grounds maintenance services

two.1.3) Type of contract

Services

two.1.4) Short description

South Wales Fire and Rescue Service is seeking to appoint suitably qualified and experienced contractor(s) to provide Grounds Maintenance Services and Tree Works on premises throughout South Wales Fire and Rescue Service.

The contract will be split into 3 lots and contractors will have the opportunity to bid for 1 or multiple lots.

Lot 1 – General Grounds Maintenance Services – Zone 1

Lot 2 – General Grounds Maintenance Services – Zone 2

Lot 3 – Tree works

The contract will be in line with the NEC4 Term Service contract.

The contract will be for an initial period of 3 years with an option to extend for a further 24 months from the 1st April 2025.

two.1.5) Estimated total value

Value excluding VAT: £300,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

General Grounds Maintenance Services – Zone 1

Lot No

1

two.2.2) Additional CPV code(s)

  • 77314000 - Grounds maintenance services
  • 77342000 - Hedge trimming
  • 03451300 - Shrubs

two.2.3) Place of performance

NUTS codes
  • UKL - Wales

two.2.4) Description of the procurement

The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix A – Lot 1. The service shall include grass cutting, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract will be for an initial period of 3 years with an option to extend for up to a further 24 months.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

General Grounds Maintenance Services – Zone 2

Lot No

2

two.2.2) Additional CPV code(s)

  • 77314000 - Grounds maintenance services
  • 77342000 - Hedge trimming
  • 03451300 - Shrubs

two.2.3) Place of performance

NUTS codes
  • UKL - Wales

two.2.4) Description of the procurement

The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix B – Lot 2. The service shall include grass cutting, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract will be for an initial period of 3 years with an option to extend for up to a further 24 months from the 1st April 2025.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Tree Works

Lot No

3

two.2.2) Additional CPV code(s)

  • 77211400 - Tree-cutting services
  • 77211300 - Tree-clearing services
  • 77211500 - Tree-maintenance services
  • 77341000 - Tree pruning

two.2.3) Place of performance

NUTS codes
  • UKL - Wales

two.2.4) Description of the procurement

The services shall comprise of a biannual inspection and maintenance of trees on premises of the South Wales Fire & Rescue Service as per Appendix C – Lot 3. A copy of the SWFRS property list is included in Appendix C, together with ad hoc tree works as deemed necessary by the service.

The successful contractor work must conform to BS3998 and have the following qualifications

Essential

CS 30 – maintain the Chainsaw

CS 31 – fell small trees (up to 15” diameter)

CS 38 – tree climbing & aerial rescue

CS 39 – use a chainsaw from a rope & harness

CS 40 – carry out pruning operations

CS 41 – carry out dismantling operations

Desirable qualifications

Level 2 certificate or higher in arboriculture or related environmental discipline e.g. arboricultural/forestry degree.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract will be for an initial period of 3 years with an option to extend for up to a further 24 months from the 1st April 2025.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

For Lot 3, Tree Works, the successful contractor work must conform to BS3998 and have the following qualifications

Essential

CS 30 – maintain the Chainsaw

CS 31 – fell small trees (up to 15” diameter)

CS 38 – tree climbing & aerial rescue

CS 39 – use a chainsaw from a rope & harness

CS 40 – carry out pruning operations

CS 41 – carry out dismantling operations

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

7 February 2025

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

7 February 2025

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Dec 2027 (if extension is not taken)

Dec 2029 (if extension is taken)

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147147.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:147147)

The buyer considers that this contract is suitable for consortia.

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom