Section one: Contracting authority
one.1) Name and addresses
Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Plymouth City Council
Ballard House, West Hoe Road
Plymouth
PL1 3BJ
Country
United Kingdom
Region code
UKK41 - Plymouth
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=84498c04-cb54-ef11-812e-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=84498c04-cb54-ef11-812e-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tamar Crossings - Painting, Paint Inspection & Maintenance Support Services
Reference number
DN737028
two.1.2) Main CPV code
- 45442120 - Painting and protective-coating work of structures
two.1.3) Type of contract
Works
two.1.4) Short description
Tamar Crossings and Cornwall Council, on behalf of the parent authorities of Cornwall Council and Plymouth City Council, invites tender submissions, from experienced contractors to provide a wide range of maintenance and support services to the engineering function at Tamar Crossings.
two.1.5) Estimated total value
Value excluding VAT: £8,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45442121 - Painting work of structures
- 63712310 - Bridge operating services
- 71631450 - Bridge-inspection services
two.2.3) Place of performance
NUTS codes
- UKK3 - Cornwall and Isles of Scilly
- UKK41 - Plymouth
two.2.4) Description of the procurement
Tamar Crossings and Cornwall Council, on behalf of the parent authorities of Cornwall Council and Plymouth City Council, invites tender submissions, from experienced contractors to provide a wide range of maintenance and support services to the engineering function at Tamar Crossings. The maximum opportunity of this contract is for a period of 10 years, comprising of an initial 4 year contract term, which may be followed by up to two optional extension clauses, the first of which is 4 years and then a further for 2 years providing the maximum opportunity of 10 years.
Prospective Contractors will be required to confirm they currently hold the following key Quality based, Industry recognised Accreditation requirements (or equivalents), and maintain these throughout the life of the contract:
- ISO9001 (Quality Management Systems)
- ISO14001 (Environmental Management Systems)
- ISO45001 (Occupational Health and Safety Management Systems)
- NHSS19A (National Highways Sector Scheme for Highways Painting)
- ICATS registered (Industrial Coatings Applicator Training Scheme)
The Form of Contract will be an NEC4 Term Service Short Contract. It should be noted that there will be no minimum guaranteed volume of work and future works will be dependent on maintenance inspections, budget restraints etc. Work is instructed by the client, based on a schedule contractual rate which vary depending on skill levels utilised. For example the general litter picking rate might be the lowest hourly rate and specialist paint inspections services might be the highest hourly rate.
The incumbent contractor currently has between 4-12 personnel working on site daily throughout the year. This will vary depending on client requirements, budget provisions, availability of work, and weather.
It is anticipated that TUPE staff transfers will apply.
Below is a list of the typical services that are required under the contract –
- Inspection support for Tamar Bridge inspectors
- Contract support services –paint inspection, rope access inspection, ferry operations
- Maintenance painting to buildings, structures or ferries
- Minor structural repairs – replacing damaged drainage, parapet mesh panels and more
- Clearance of Debris and detritus across the Tamar Crossings Estate
- Rope access services – painting, difficult access inspections, inspection support
- Provision of other special access requirements – access towers, mobile platforms
- Confined space work
- Vegetation clearance
- General labour support – ferry chain replacement, ferry gantry maintenance
- Occasional overnight or weekend working requirements, where necessary.
The approximate breakdown of works by location are typically 85% at the Bridge, 15% at the Ferry.
The typical breakdown by activity is as follows. However, it should be noted that this may change to suit client requirements and it is only intended to give a general indication of the requirements -
- 30% Maintenance Painting
- 20% Miscellaneous maintenance
- 10% Work at height/rope access works –inspections, painting, other maintenance
- 15% Inspection support/other Contractor support
- 10% General labour support
- 5% Paint inspection
- 5% Vegetation clearance
- 5% Debris/Detritus clearance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2025
End date
30 September 2035
This contract is subject to renewal
Yes
Description of renewals
The maximum opportunity of this contract is for a period of 10 years, as detailed by the start and end dates.
Comprising of an initial 4 year contract term, which may be followed by up to two optional extension clauses, the first of which is 4 years and then a further for 2 years providing the maximum opportunity of 10 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-018454
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 March 2025
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 March 2025
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Cornwall Council
Truro
Country
United Kingdom