Section one: Contracting authority
one.1) Name and addresses
NORTH STAR COMMUNITY TRUST LTD
Cuckoo Hall Lane
LONDON
N98DR
Contact
Sue Ellingham
sellingham@northstartrust.org.uk
Telephone
+44 2088044126
Country
United Kingdom
Region code
UKI54 - Enfield
Companies House
07355559
Internet address(es)
Main address
https://www.northstartrust.org.uk/
Buyer's address
https://www.northstartrust.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.northstartrust.org.uk/tenders
Additional information can be obtained from another address:
Sue Ellingham
North Star Community Trust
London
N9 8DR
Contact
Sue Ellingham
sellingham@northstartrust.org.uk
Telephone
+44 2088044126
Country
United Kingdom
Region code
UKI54 - Enfield
Internet address(es)
Main address
https://www.northstartrust.org.uk/
Tenders or requests to participate must be submitted electronically via
https://www.northstartrust.org.uk/tenders
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Solar PV under a PPA agreement
two.1.2) Main CPV code
- 09332000 - Solar installation
two.1.3) Type of contract
Supplies
two.1.4) Short description
The contract is to provide a PPA ( Power purchase agreement) over a 25 year period for the installation and maintenance of a 140kWp system (350 x 400W panels) on the roof of Heron Hall Academy as per the design outlined in Appendix 1. The school has an existing 93kWp system and uses 450,000 kwh total electricity a year. It has no capital to invest in an extension of the system.
The objectives are to:
1. install solar PV at zero capital cost and gain zero -carbon power which the Trust will pay for.
2.Monitor and maintain it at no cost to the Trust, delivering zero-carbon electricity over the period of the agreement.
3.Provide cost savings to the school now and a mechanism for the Trust to be able to alter the price they pay for the solar power in the future.
4.Deliver education for sustainable development linked to electricity use.
two.1.5) Estimated total value
Value excluding VAT: £301,650
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI54 - Enfield
Main site or place of performance
Heron Hall Academy
Queensway
London
EN3 4SA
two.2.4) Description of the procurement
Please see 11.1.4 and procurement documentation
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
300
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Contractors will be required to be able to:
1. Carry out a survey of the building structure and obtain all necessary consents including but not limited to planning and grid that are required for installation.
2.Design, supply and install the solar PV system including all components necessary to achieve a fully functional system.
3. Ensure installation meets with existing roof warranties, DC and AC electrical requirements and takes into account asbestos and other potential hazards.
4.Be responsible for any access equipment required to complete the works
5.Commission and quality check the Solar Photovoltaic system installed by MCS-accredited installers
6. Manage the schools connection agreement and liaise with the grid distribution network operator (DNO) to ensure compliance with the latest standards of installation.
7. Ensure the installation meets with required planning approvals and any other legislative consent.
8.Provide all CDM documentation for the install.
9.Link the solar PV system to a monitoring platform that can be accessed online by the school staff and students.
10.Enhance Learning opportunities by linking campus and curriculum workshops, online and digital activities and help the site team to be able to understand the data.
11. Provide a PPA rate for the proposed installation
12. Ensure at least one yearly site installation/ performance assurance visit as part of the suppliers maintenance programme with access to financial performance of the system so profits from the system can be distributed to the school.
13. Installation teams will be required to be DBS approved ( at the suppliers cost).
14.Terms will have to be agreeable to the Secretary of State of the Department for Education and evidence that your terms are acceptable needs to be provided.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Trust is aware that different companies may have significant variances in business models for a PPA but the Trust is looking to achieve not only short-term gains but also given the legacy nature of the project (to deliver zero-carbon electricity today and tomorrow), to secure medium and long-term advantages too for the Trust. As a centre of teaching and learning it is key to the project that learning can be delivered to the school and wider community.
We need a full understanding of how the contract will work and how much influence the Trust could have on the contract over time. Please provide details on the governance of the organisation offering the PPA.
Our goal is to progress towards carbon neutrality for 2030 with suppliers that can support the school and the Trust's ambitions.
The objectives are to:
1. Install solar PV at zero capital cost and gain zero-carbon solar power which the Trust will pay for
2. Monitor and maintain it at no cost to the Trust, delivering zero-carbon electricity over the medium to long term.
3. Provide cost savings to the schools now and a mechanism for the Trust to be able to alter the price they pay for the solar power in the future
4. Deliver education for sustainable development linked to electricity use
The requirement is to provide a PPA for the installation and maintenance of a 140kWp system (350 x 400W panels) on the roof of Heron Hall Academy as per the design outlined in Appendix 1.
The building is listed and the PPA must cover all the development costs associated with the install including but not exclusive to, planning, grid and structural surveys.
Whilst the choice of installation equipment will be down to the PPA provider, it should be of a quality to ensure that the system remains operational and any downtime due to technical failures are kept to a minimum to ensure that the Trust receives the solar power at all times.
Please provide details of the investors who will fund the PPA, details on the mechanism that will be used to increase the PPA and your Heads of Terms so they can be reviewed along with evidence that your terms meet Department for Education sign off.
The school has an existing 93kWp system and uses 450,000 kWh of electricity a year. It has no capital to invest in the system.
Contract management requirements:
• Key named contact
• Monthly email updates / video conference updates
• Respond to requests within 3 working days
• Adhere to project time plan
• Ensure system is linked to online monitoring platform that can be accessed by students and staff.
• Contracts/heads of terms that clearly show how the PPA can be managed over time to the benefit of the school/Trust.
Installation to be completed by 31 August 2023.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 January 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
North Star Community Trust
London
Country
United Kingdom