Section one: Contracting authority
one.1) Name and addresses
The Howard Academy Trust
Waterfront UTC, South Side Three Road
Chatham
ME4 4FQ
Contact
Ben Jones
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKJ41 - Medway
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Education institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Howard Academy Trust - Payroll and HR Administration System Provision
Reference number
MPN-10227
two.1.2) Main CPV code
- 79631000 - Personnel and payroll services
two.1.3) Type of contract
Services
two.1.4) Short description
The Howard Academy Trust is currently out to tender for the provision of a Payroll and HR Administration System.IMPORTNT - the Trust has in-house finance and HR personnel who run the payroll and HR administration services via the Trust Central Team. Bidders should be clear that the Trust is not looking for the provision of payroll or HR admin service but purely a system/software to facilitate the processing of the work.Full details of the system functionality and supporting services the Trust requires are available via the Statement of Requirements which is part of the tender documentation.The deadline for SQ submissions via the In-Tend system is 17.00 on 26th August 2022
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £140,406.29
two.2) Description
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
- 79211110 - Payroll management services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
Main site or place of performance
Waterfront UTC, South Side Three Road, Chatham, Kent, ME4 4FQ
two.2.4) Description of the procurement
The Howard Academy Trust is currently out to tender for the provision of a Payroll and HR Administration System.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 10 January 2023 for the 'implementation phase' and 1 April 2023 for the 'operational services' phase.The Trust is looking for a system/software and not provision of actual payroll and HR administration services which are undertaken by their in-house team.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-020511
Section five. Award of contract
Contract No
The Howard Academy Trust
Title
Payroll and HR Administration System Provision
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Access UK Ltd
The Old School, School Lane, Stratford St Mary
Colchester
CO7 6LZ
Country
United Kingdom
NUTS code
- UKH3 - Essex
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £140,406.29
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Howard Academy Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)