Section one: Contracting authority
one.1) Name and addresses
Russell Education Trust
1 The Crescent
Leatherhead
KT22 8DY
Contact
Sonia Shah
sonia.shah@russelleducationtrust.org.uk
Telephone
+44 1372363628
Country
United Kingdom
NUTS code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
www.russelleducationtrust.org.uk
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Russell Education Trust Catering Tender
Reference number
RM&C/2023/RET/381
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Trust is putting the catering contracts for all five of its schools out to tender as one lot with a contract start date of 1st August 2023.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
In the Trust's five schools situated in Bristol, Brentwood, Hove, North London and Twickenham.
two.2.4) Description of the procurement
School Addresses:
Bristol Free School, Concorde Drive, Bristol, BS10 6NJ
Pupil Numbers:
Year 7 203
Year 8 207
Year 9 201
Year 10 202
Year 11 199
Sixth Form 114
Total 1126
Sales over 12 months – 01/09/21 to 31/08/22
FSM Sales 45,957 GBP
All Other Sales 333,463 GBP
Breakfast: 08:10 – 08:30 Mon, Wed & Fri
Break: 10:40 – 11:00
Lunch: KS3 – 11:50 – 12:30 / KS4 – 12:40 – 13:20
Sixth Form: 09:00 – 13:30
Locked in Policy: Yes – Years 7-11
Current Contractor
Innovate
Specific Notes / Objectives for this School
Please see Trust wide objectives in Section 7.0
Halal meats required
Becket Keys Church of England School, Sawyers Hall Lane, Brentwood, Essex, CM15 9DA
Pupil Numbers:
Year 7 173
Year 8 170
Year 9 165
Year 10 162
Year 11 161
Sixth Form 224
Total 1055
Sales over 12 months – 01/09/21 to 31/08/22
FSM Sales 23,676 GBP
All Other Sales 402,068 GBP
Breakfast: 08:00 – 08:25
Break: 10:10 – 11:00
Lunch: 11:50 – 13:30
Sixth Form: 09:00 – 14:00
Locked in Policy: Yes – Years 7-11
Current Contractor
Aspens
Specific Notes / Objectives for this School
Please see Trust wide objectives in Section 7.0
Halal meats required
Restaurant style food provided with an independent school feel
Increase in the proportion of plated meals (target in excess of 80% at lunch service) to reduce the use of takeaway containers
King’s School Hangleton Way, Hove, BN3 8BN
Pupil Numbers:
Year 7 165
Year 8 166
Year 9 166
Year 10 169
Year 11 122
Sixth Form TBD – opening in September 2023
Total 788
Sales over 12 months – 01/09/21 to 31/08/22
FSM Sales 27,211 GBP
All Other Sales 191,197 GBP
Breakfast: 08:15 – 08:30
Break: 09:50 – 10:10 and 10:40 – 11: 00
Lunch: 11:50 – 13:30 and 12:40 – 13:20
Sixth Form: TBD - opening in September 2023
Locked in Policy: Yes – Years 7-11
Current Contractor
Harrison Catering
Specific Notes / Objectives for this School
Please see Trust wide objectives in Section 7.0
Halal meats required
St Andrew the Apostle Greek Orthodox School Building 5, North London Business Park, N11 1BF
Pupil Numbers:
Year 7 89
Year 8 117
Year 9 99
Year 10 142
Year 11 147
Sixth Form Year 12 43
Sixth Form Year 13 57
Total 694
Sales over 12 months – 01/09/21 to 31/08/22
FSM Sales 29,202 GBP
All Other Sales 260,773 GBP
Breakfast: 08:10 – 08:30
Break: 10:35 – 10:55
Lunch: 12:35 – 13:20
Sixth Form: No separate provision
Locked in Policy: Yes – Years 7-11
Current Contractor
Innovate
Specific Notes / Objectives for this School
Please see Trust wide objectives in Section 7.0
Halal meats required
Development of catering facility in the new school building (opens 2024-25 academic year)
Turing House School, Hospital Bridge Road, Twickenham, TW2 6LH
Pupil Numbers:
Year 7 165
Year 8 151
Year 9 151
Year 10 126
Year 11 125
Sixth Form 123
Total 841
Sales over 12 months – 01/09/21 to 31/08/22
FSM Sales 20,230 GBP
All Other Sales 207,541 GBP
Breakfast: 08:00 – 08:30
Break: 10:25 – 11:00
Lunch: 12:25 – 13:20
Sixth Form: No dedicated sixth form area
Locked in Policy: Yes – Years 7-11
Current Contractor
Innovate
Specific Notes / Objectives for this School
Please see Trust wide objectives in Section 7.0
Halal meats required
To the best of our knowledge there are currently no staff in LGPS’s.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal after three years is possible subject to satisfactory performance
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 February 2023
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 March 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228390.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:228390)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
David.allen@rmandcconsultants.co.uk
Telephone
+44 7786312805
Country
United Kingdom