Section one: Contracting authority
one.1) Name and addresses
North Uist Development Company
Claddach Kirkibost Centre
Isle of North Uist
HS6 5EP
Contact
Dr Ameena Camps
Telephone
+44 7729832686
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA24064
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Other activity
Local Development
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Project Manager - ‘Àrainneachd Àlainn’ Community Hub and Environment Centre
two.1.2) Main CPV code
- 75100000 - Administration services
two.1.3) Type of contract
Services
two.1.4) Short description
NUDC would like to contract a Project Manager to complete key deliverables to enable the opening of the ‘Àrainneachd Àlainn’ Community Hub and Environment Centre; meeting the objectives of the successful funding applications, funder agreements and stakeholder requirements.
two.1.5) Estimated total value
Value excluding VAT: £8,370.89
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
- 75200000 - Provision of services to the community
- 75100000 - Administration services
- 71000000 - Architectural, construction, engineering and inspection services
- 79900000 - Miscellaneous business and business-related services
- 75000000 - Administration, defence and social security services
- 72224000 - Project management consultancy services
two.2.3) Place of performance
NUTS codes
- UKM64 - Na h-Eileanan Siar (Western Isles)
two.2.4) Description of the procurement
8,370.89 GBP inclusive of any VAT and expenses
Deliverables to be achieved within fixed priced contract
1. Develop a project management plan for activities, deliverables and risks and update monitoring plan.
2. Project Management of Asset transfer completion of the former Lochmaddy School.
3. Project Management of the Environment Centre in the former sports hall, working with tendered contractors.
4. Project Management of the external toilet block, working with the planning authority and contractors.
5. Establish a community based sub-committee and complete further community consultation in liaison with the architect.
6. Ensure the building is fit for purpose, liaising with building standards and, establish a business model with defined marketing plan to cover operational costs.
7. Meet funders requirements as per funding applications and agreements, including associated reporting.
Funds available are time limited, with funds to be spent by April 2021 and, this will need to be managed efficiently by working closely with funders and contractors.
Due to the nature of the funding, tenders should only be submitted if you are available to start with immediately following review of tenders.
Your tender must include the following sections:
1. An Introduction including a short summary (max 1 page) of your business/ organisation in the context of our specific requirements for this contract, detailing how your experience qualifies you to carry out this work.
2. An overview of your understanding of the brief and what is required, including your understanding of work in a small remote rural community and your experience of similar projects.
3. A detailed method statement, including details of how the deliverables will be managed and achieved.
4. Assessment and mitigation of any challenges and risks identified in managing and delivering the project.
5. Details of the proposed project manager(s) that will undertake the work including CV. This should include individual responsibilities (including level of involvement), qualifications, skills and experience (including past projects carried out which have relevance to this project).
6. The total fixed price breakdown of fees and any associated costs. The cost should accurately reflect all charges. It is up to candidates to consider this in their pricing proposal and, should include, but not be limited to, fees, day rates, third party costs etc. The pricing proposal should also consider provision for expenses, if necessary. All costs need to be inclusive of VAT. NUDC is not VAT-registered.
7. Any associated professional memberships and qualifications, such as APM, PMI, ACE. Professional Indemnity Insurance evidence should be provided.
8. At least two references for similar types of work.
Tenders should be submitted by noon on the 20th of January 2021. No further information or marketing material should be submitted in addition to the tender pack as described above.
Tender opened: Friday 8th January 2021
Latest date to request tender clarifications: Friday 15th January 2021
Close invitation to tender: Wednesday 20th January 2021 Noon
Award contract: Friday 22nd January 2021
Funding completed: 31st March 2021
Project completion: To be confirmed, envisaged by May 2021 at latest, funding to be spent by April 2021.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,370.89
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
25 January 2021
End date
31 May 2021
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Information is available in the tender pack.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
NUDC would like to contract a Project Manager to complete key deliverables to enable the opening of the ‘Àrainneachd Àlainn’ Community Hub and Environment Centre; meeting the objectives of the successful funding applications, funder agreements and stakeholder requirements.
The project manager should have:
- A proven and successful track record of delivering complex projects; excellent organisation skills and the ability to use resources and people to meet deadlines;
- Strong communication and inter-personal skills to deliver the next stage of this project;
- A passion and commitment to working in liaison with associated stakeholders, contractors and funders; for inclusive community focussed project delivery;
- Flexible and quick to adapt to a new project and work setting;
- Available to start immediately;
- Desirable: experience in similar community based island projects;
- Desirable: ability to communicate in Scottish Gaelic.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The contractor must evidence experience of project management and project delivery. At least two references must be provided for similar types of work.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Unfortunately, funding decisions were delayed; which reduced the amount of time available. Funds must be spent by April 2021; though it may be possible to extend the delivery to end May 2021. Due to the urgency in appointing someone to meet funder requirements, the accelerated procedure will accept tenders up until noon on the 20th of January 2021.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
20 January 2021
Local time
12:00pm
Changed to:
Date
25 January 2021
Local time
4:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 January 2021
Local time
1:00pm
Place
Isle Of North Uist
Information about authorised persons and opening procedure
Dr Ameena Camps, NUDC
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contract value is fixed at 8,370.89 GBP including VAT and expenses. Contract length will be dependent on achieving deliverables and the funders timeline and is envisaged to end May 2021; but funds available are time limited, with funds currently expected to be spent by April 2021 and, this will need to be managed efficiently by working closely with funders and contractors.
Tenders should be submitted by noon on the 20th of January 2021. No further information or marketing material should be submitted in addition to the tender pack as described above.
NUDC welcome the views of the contractor as to how they propose to carry out the work; however, the following are expected:
- Meet with NUDC Board of Directors and Project Delivery Manager at the start of project, and set review points with associated dates in the Monitoring plan to meet with the Board going forward.
- Establish dates/times for brief catch up discussions every second week with the Project Delivery Manager to review progress.
- Develop a project management plan for internal review within NUDC.
- Manage risks closely and flag any potential issues as they arise.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=640646.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:640646)
six.4) Procedures for review
six.4.1) Review body
NUDC
Claddach Kirkibost Centre
Isle Of North Uist
HS6 5EP
Telephone
+44 7729832686
Country
United Kingdom