Scope
Reference
NCC202500295
Description
Newport City Council is out to tender via Sell2Wales / eTenderWales for Dry Recycling Collection Services. A competitive flexible procedure has been selected as the most suitable procurement approach for this contract, as it offers the necessary adaptability to address the complex requirements associated with recycling collections. This procedure enables the Council to engage with the market and negotiate solutions that best align with operational needs, quality standards, and value for money.
Newport City Council is looking to contract with a provider capable of delivering high quality, cost-effective and environmentally responsible recycling collections for Newport's residents, through a competitive tender process that ensures value for money and continued alignment with both local and national objectives.
Total value (estimated)
- £33,901,704 excluding VAT
- £40,682,044 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2033
- Possible extension to 30 June 2041
- 15 years
Description of possible extension:
8 years at NCC discretion.
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKL21 - Monmouthshire and Newport
Participation
Legal and financial capacity conditions of participation
Please refer to the Qualification Envelope with eTenderWales.
Technical ability conditions of participation
Please refer to the Technical Envelope within eTenderWales.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
19 January 2026, 12:00pm
Submission type
Tenders
Tender submission deadline
20 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 30.00% |
| Social Value | Quality | 10.00% |
Other information
Payment terms
Please refer to Payment mechanism document within eTenderWales.
Description of risks to contract performance
Please refer to Payment mechanism document within eTenderWales.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This is a complex procurement and the Authority has set out in the ITT an overview of the process that it is intending to carry out, which may be subject to adjustment depending on Tenders received and/or how the process progresses. Any changes will be discussed with Tenderers and confirmed at the time as appropriate. The Authority reserves the right to introduce further stages into the process as it sees fit and to require Tenderers to clarify and/or refine their Tenders.
The Authority reserves the right to decline to conduct any further dialogue at any stage.
The Authority has designed the following staged process:
Stage 1 is the issue of this invitation (this ITT together with all Tender Documents) by the Authority in response to a request to participate. This is followed by:
1.1. a series of pre submission dialogue sessions as further described in the ITT. Each Dialogue Session shall not be subject to assessment.
1.2. submission if applicable of comments and proposed amendments to the Draft Contract and performance and payment mechanism which the Authority will review and reissue to Tenderers prior to submission of Tenders.
Stage 2 - Tenders are submitted followed by Assessment of each Tenderer against the Conditions of Participation and the Assessment Criteria in order to determine the Tenderer will the most advantageous Tender.
Stage 3 (optional) - The Authority reserves the right to conduct further rounds of dialogue and seek Final Tenders from Tenderers. Tenderers will be notified if applicable.
Documents
Documents to be provided after the tender notice
All tender documents will be uploaded to eTenderWales for tenderers to review and participate.
Contracting authority
Newport City Council
- Public Procurement Organisation Number: PWLP-4583-NQGG
Civic Centre
Newport
NP20 4UR
United Kingdom
Contact name: Michael Owen
Telephone: +441633987787
Email: michael.owen@newport.gov.uk
Website: http://www.newport.gov.uk
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales