Section one: Contracting authority/entity
one.1) Name and addresses
Manchester Metropolitan University
All Saints, Grosvenor Square
MANCHESTER
M156BH
Contact
Steve Everitt
Country
United Kingdom
NUTS code
UKD33 - Manchester
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cine Film Scanner for Archiving
Reference number
SSA020
two.1.2) Main CPV code
- 32321100 - Film equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of Film Scanner for the Archiving of extremely fragile and deteriorated film stock to the high standards required for archives and museum collections.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £262,457
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
Main site or place of performance
Manchester Metropolitan University
two.2.4) Description of the procurement
The North West Film Archive (NWFA) is part of Manchester Metropolitan University's Library Services and is a specialist resource dedicated to collecting and preserving the region's rich filmed history. NWFA is a member of both national and international networks of film archives and works closely with the British Film Institute. The work with film undertaken by a team of specialist professionals requires the use of very particular, archive-compatible equipment which can work with often extremely fragile and deteriorated film stock to the high standards required for archives and museum collections.
Funding has been provided by The Arts and Humanities Research Council (AHRC) Capability for Collections Fund (CapCo).
The only scanner available in the UK that fulfils these precise criteria is a MWA-Nova film scanner, as outlined below.
1. Film Scanner features
1.1 Film Transport Mechanism
Capstanless and Sprocketless transport mechanism to avoid problems related to image warping due to film splices and physical damage of old brittle film, respectively.
1.2 Film Transport Tension
Reel to reel transfer tension as low as 0.2 Newtons.
1.3 Shrunken Film Correction and Image Stabilisation
Technology for Stabilisation and Film Shrinkage correction.
1.4 Audio Track Reading Capability
Comprehensive range of dedicated audio modules, to deal with the following film audio formats:
8mm edge track commag
9.5mm duoplay 2 channel, commag
16 mm 2 tracks sepmag
16mm edge track commag
17.5mm 2 track commag
35mm single track commag
35mm 4 track sepmag
35mm 6 track sepmag
Magnetic audio archive extension unit for magnetic audio tape with heavy vinegar degradation
16mm variable area and density, comopt
35mm variable area and density, comopt
1.5 Timeline based colour correction and audio channel balancing
Control software including timeline based post scanning processing tools
1.6 Metadata Protocol
Metadata protocol creates files with scanning parameters, perforation condition and user actions.
1.7 Multi-purpose functionality
Includes a bi-phase I/O allowing it to act as a sound follower 'slave' or as the image scanner 'master' synchronised to a sound follower.
1.8 Physical Mounting
Motorised height adjustment of working surface if required.
2. Film Scanner features
2.1 Image Resolution
capable of scanning at 8k resolution.
2.2 High Dynamic Range
multi flash scanning for applications such as HDR image creation.
2.3 Motorised lens
motorized lens mounting for zoom, focus and panning of the image to be scanned
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
MMU will rely on a derogation in this case (specifically Reg .32 2 b i and ii) due to technical reasons as DVSS Ltd is the sole UK distributor of the highly specialised MWA-Nova Spinner S cine Film Scanning equipment that is able to scan fragile and deteriorated film for archiving.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
SSA020
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 January 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
DVSS Ltd
Reading
RG6 3AY
Country
United Kingdom
NUTS code
- UKJ - South East (England)
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £262,457
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Manchester Metropolitan University
Manchester
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contract Regulations 2015 provide for aggrieved parties who have. been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The. authority incorporates a standstill period (i.e. a minimum of 10 calendar days) before this contract is awarded..