Scope
Description
Outline
Local Authorities in Wales receives funding known as the Children and Communities Grant (CCG) from Welsh Government on an annual basis. One of eight projects that the grant must fund is known as Families First. Flintshire County Council commissions some of its services from external providers utilising the Families First element of the CCG.
Aims of the Project
This tender is specifically aimed at Young Carers who have their own support needs to enable them to access groups/activities with other young carers and/or young people of their own age/similar interests to allow for a break from their caring role.
All young carers supported must have had a young carers assessment and require support for an additional need/disability. This may be on a one to one basis and should also take into account transport needs to support access to groups/activities.
The tender is open to organisations that can provide the support for the young carer to attend their chosen activity and/or provide the activities themselves for young carers with additional needs and/or a disability.
There will be a need to work with the organisation that undertakes the Young Carers assessments in Flintshire and also the wider Flintshire Carers Network, the Early Help Hub and various departments withing Flintshire County Council.
INTRODUCTION TO FAMILIES FIRST
Flintshire Families First 2026/28 - Welsh Government Funding
The Children and Communities Grant (CCG) currently funds eight Welsh Government programmes that address the support needs of the most vulnerable children and adults in our communities through a range of early intervention, prevention and support mechanisms. The CCG seeks to mitigate or remove disadvantage to vulnerable people to enable them to have the same life chances as others, and therefore contribute to a more equal Wales.
Families First is specifically aimed at improving outcomes for children, young people and families. The programme is designed to reduce the numbers of young people and families developing more complex needs and requiring more intensive and costly interventions at a later date. Key areas of focus include the provision of:
- A team around the family (TAF), which in Flintshire is a team that assesses What Matters to families also called a part 2 assessment which is consent led, and coordinates the delivery of multidisciplinary interventions for families with multiple needs
- Support for parents and carers
- Support for young people
- Support for disabled children, young people and their families
In Flintshire, all these services are co-located within the Early Help Hub (EHH). This ensures that Families First service providers are able to better share information, plan and integrate services in ways that help ensure Flintshire families have their needs met from the right place in the right way and at the right time.
This contract is for 1 year with the option to extend for upto 3 further years subject to regular reviews of performance, local needs and available funding .
Total value (estimated)
- £200,000 excluding VAT
- £200,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2027
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
This contract is for 1 year with the option to extend for upto 3 further years subject to regular reviews of performance, local needs and available funding .
Main procurement category
Services
CPV classifications
- 85311300 - Welfare services for children and young people
Contract locations
- UKL23 - Flintshire and Wrexham
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
26 January 2026, 12:00pm
Tender submission deadline
2 February 2026, 12:00pm
Submission address and any special instructions
https://supplierlive.proactisp2p.com/Account/Login
Instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 33. Click the "Sign Up" button at the bottom of the window4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.5. Please make a note of the Organisation ID and User Name, then click "Register"6. You will receive an email asking you to "Click here to activate your account". This takes you to Enter Organisation Details.7. Please enter the information requested, click the ">" on the screen and follow the instructionsensuring that you enter all applicable details.8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to yourbusiness to ensure that you get notification of opportunities that are of interest.9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)11. Accept the Terms and Conditions and then click ">". This takes you to the Welcome window.12. In the Finish screen please enter a new password and note all your Login details for future reference.13. Now click "Complete Registration" and you will enter the Supplier Network page.14. On the centre of the screen click "Opportunities". This will take you to the list of current opportunities available to you.15. Click the ">" that relates to this notice, this will take you into the PQQ or Tender Request and click "Register Interest". Note there may be several opportunities that appear on this screen, pleaseensure that you select the correct one.16. In the "Your Opportunities" screen please note the closing time and date for completion of the relevant project. Please review the "Items" tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.17. You can now either create your response", or "Decline" this opportunity.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | 90% Quality Consists of Service Structure- 30% Service Delivery Experience- 40% Strategic Service Development- 10% Organisational Values- 5% Value for Money- 15% |
Quality | 90.00% |
| Social Value | Social Value |
Quality | 10.00% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Flintshire County Council
- Public Procurement Organisation Number: PNJC-2356-PCDV
Ty Dewi Sant
Flintshire
CH5 3FF
United Kingdom
Contact name: Rebecca Jones
Telephone: 01352 703667
Email: Rebecca.Jones3@flintshire.gov.uk
Website: https://www.flintshire.gov.uk
Region: UKL23 - Flintshire and Wrexham
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales