Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority
3 Charlemont Place, The Mall
Armagh
BT61 9AX
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Prepared Sandwiches and Rolls to the NI Education Authority School Meals Kitchens
two.1.2) Main CPV code
- 15811511 - Prepared sandwiches
two.1.3) Type of contract
Supplies
two.1.4) Short description
The award of a framework agreement by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the provision of Supply and Delivery of Prepared Sandwiches and Rolls for EANI CAT-22-007 as further described in Find a Tender Contract Award Notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £380,338
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and Delivery of Supply and Delivery of Prepared Sandwiches and Rolls to individual educational establishments within the Northern Ireland Education Authority Regions.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Framework Agreement was entered into by EANI as per the published Contract Award Notice (Framework Agreement). The Framework Agreement was initially for a term ending 31 December 2022. It was however agreed in December 2022 that the Framework Agreement be extended until 28 February 2023 (Expiry) under Regulation 72(1)(c) of The Public Contacts Regulations 2015.
EANI commenced a new procurement exercise, however, the new procurement exercise has been delayed due to service requirements changing.
EANI anticipates the new contract commencement will be 1 March 2023, with services extended under the current Framework Agreement until then.
The extension of the existing provision until the commencement of the new framework agreement has become necessary and is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i) The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. We were unable to predict the volume of changes required by the Catering Service. We were unable to predict the staffing issues that have impacted on the section. Accordingly, an extension is required in order to allow a procurement exercise to be finalised and to ensure continuity of service until the new framework agreement commences;
(ii) The modification does not alter the overall nature of the contract. Other than the term of the Framework Agreement being extended to allow the new procurement to be concluded, the nature of the Framework Agreement is not being amended; and
(iii) Any increase in price does not exceed 50% of the value of the original contract or framework agreement. The value is not being increased.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-033033
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
26 August 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Early Days Foods Ltd
Newry
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.eani.org.uk/procurement
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £380,338
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK currently UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
ARMAGH
Country
United Kingdom