Section one: Contracting authority
one.1) Name and addresses
Southend-on-Sea City Council
Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6YL
Contact
Corporate Procurement
procurementadvisors@southend.gov.uk
Telephone
+44 1702215000
Country
United Kingdom
NUTS code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Holiday Activity and Food (HAF) Programme
Reference number
DN610396
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Please note this is an award notice for Round 5.
Southend-on-Sea City Council is seeking to commence an Approved Provider List (APL) for
the provision of Holiday Activity and Food Programme Services in Southend-on-Sea.
The Healthy Activities and Food programme (HAF) has been funded by the Department for
Education to deliver activities and food to vulnerable children during school holiday periods.
The provision must be used to provide access to holiday activity programmes as follows:
- At least 4 hours for 4 days a week for 4 weeks the Summer, and
- a week in Easter and
- a week at Christmas
- Inclusive and accessible provision - Provision offered to all FSM children of statutory school
age in the LA
The minimum standards for the delivery of high-quality provision include healthy food
(meeting the school food standards) enriching activities, physical activities, nutritional
Page 4 to 7
education, and robust policies and procedures. Government wants children attending clubs
to:
• Eat more healthily
• Be more active
• Take part in engaging and enriching activities
• Be safe and not isolated
• Have greater knowledge of health and nutrition
• Be more engaged with school and other services
• Have greater knowledge and awareness of holiday club provision
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1 / Highest offer: £2,000,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Please note this is an award notice for Round 5.
Southend-on-Sea City Council is seeking to commence an Approved Provider List (APL) for
the provision of Holiday Activity and Food Programme Services in Southend-on-Sea.
The Healthy Activities and Food programme (HAF) has been funded by the Department for
Education to deliver activities and food to vulnerable children during school holiday periods.
The provision must be used to provide access to holiday activity programmes as follows:
- At least 4 hours for 4 days a week for 4 weeks the Summer, and
- a week in Easter and
- a week at Christmas
- Inclusive and accessible provision - Provision offered to all FSM children of statutory school
age in the LA
The minimum standards for the delivery of high-quality provision include healthy food
(meeting the school food standards) enriching activities, physical activities, nutritional
Page 4 to 7
education, and robust policies and procedures. Government wants children attending clubs
to:
• Eat more healthily
• Be more active
• Take part in engaging and enriching activities
• Be safe and not isolated
• Have greater knowledge of health and nutrition
• Be more engaged with school and other services
• Have greater knowledge and awareness of holiday club provision
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 100
Cost criterion - Name: Commercial / Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-011792
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 October 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ComputerXplorers Essex South
93 Pond Chase
Hockley
SS5 4FS
Country
United Kingdom
NUTS code
- UKH31 - Southend-on-Sea
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £2,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 October 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Future of Sport CIC
34 Dovervelt Road
Canvey Island
SS8 8DY
Country
United Kingdom
NUTS code
- UKH31 - Southend-on-Sea
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £2,000,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom