Section one: Contracting authority
one.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
Contact
Joanne James
Telephone
+44 1633656656
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Printing Services Dynamic Purchasing System for the South East Wales (SEW) Regional Procurement Group
Reference number
NCC-2020-051
two.1.2) Main CPV code
- 79810000 - Printing services
two.1.3) Type of contract
Services
two.1.4) Short description
The Printing Services Dynamic Purchasing System for the South East Wales (SEW) Regional Procurement Group will consist of three lots as follows:
Lot 1: Commercial Low to High Volume Print, Direct Mail and Transactional Print, Newspaper Print and Security Print
Lot 2: Digital Print
Lot 3: Specialist Print and Finishing
The DPS will commence on the 1st April 2021 and will continue for an unspecified period of time in line with the Public Contract Regulations 2015 (subject to termination in accordance with the Standards terms). It is envisaged that the DPS will at least operate for a minimum of 4 Years.
two.1.5) Estimated total value
Value excluding VAT: £3,200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Commercial Low to High Volume Print, Direct Mail and Transactional Print, Newspaper Print and Security Print
Lot No
1
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKL - WALES
- UKL15 - Central Valleys
- UKL21 - Monmouthshire and Newport
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
two.2.4) Description of the procurement
This Lot is for customers who have a requirement to deal direct with a print manufacturer for commercial low to high volume print for a range of print services that may include, but not be limited to brochures, catalogues, marketing literature, information booklets, stationery, folders, NCR sets, envelopes and reports etc.
Direct Mail and Transactional Print, Newspaper Print and Security Print is also a requirement of this Lot but not all suppliers appointed to this Lot have to facilitate these services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £336,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 12
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Digital Print Services
Lot No
2
two.2.2) Additional CPV code(s)
- 79811000 - Digital printing services
two.2.3) Place of performance
NUTS codes
- UKL - WALES
- UKL15 - Central Valleys
- UKL16 - Gwent Valleys
- UKL21 - Monmouthshire and Newport
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
two.2.4) Description of the procurement
This Lot is for customers who have a requirement to deal direct with a print manufacturer for low volume / quick turnaround Digital Print services that may include, but not be limited to marketing literature, reports, business stationery, envelope print and forms/pads
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £376,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 20
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Print and Finishing
Lot No
3
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKL - WALES
- UKL15 - Central Valleys
- UKL16 - Gwent Valleys
- UKL21 - Monmouthshire and Newport
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
two.2.4) Description of the procurement
This Lot is for customers who have a requirement to deal direct with a print manufacturer for Specialist Print and Finishing. This may include items such as: Point of Sale products; promotional items; vinyl printing; PVC printing; banners; intricate gluing; hand finishing; complex folding; sample bags, or any other specialist items that the customers may require.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £88,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
9 February 2021
Local time
4:00pm
Changed to:
Date
15 February 2021
Local time
4:00pm
See the change notice.
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 April 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
1. The South East Wales Regional Procurement Delivery Group acts on behalf of the Customers within South East Wales to deliver value for money from the procurement of common and repetitive goods and services that are no longer procured by the National Procurement Service. The following public sector organisations have confirmed their participation in the Print DPS:
Blaenau Gwent County Borough Council, Bridgend County Borough Council, Caerphilly County Borough Council, Cardiff Council, Merthyr Tydfil County Borough Council, Monmouthshire County Council, Newport City Council, Rhondda Cynon Taff County Borough Council, Torfaen County Borough Council, Vale of Glamorgan Council and the South Wales Fire Service.
This list may be subject to change if further organisations sign up to use the DPS, or if any of these organisations are replaced during the life of the agreement. In addition, the DPS will be available for use by Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them, whether or not they operate independently of Welsh Ministers i.e. including but not limited to all Local Authorities, NHS Trusts and Health Boards, Police and Crime Commissioners and Police forces, Fire Services.
2. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Suppliers register here” link
- Agree to the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ (pqq_33055) available from 8th January 2020 to access the content.
- Click the “Express Interest” button in the “Actions” box on the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code to access the content
3. Responding to the tender
- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=107041
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please see the Specification for more details.
(WA Ref:107041)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom