Section one: Contracting authority
one.1) Name and addresses
Leicester City Council
City Hall, 115 Charles Street
Leicester
LE1 1FZ
Contact
Miss Jasmin Dhonsi
procurement-asc@leicester.gov.uk
Telephone
+44 1164546125
Country
United Kingdom
NUTS code
UKF21 - Leicester
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Leicester, Leicestershire and Rutland Integrated Care Board
County Hall
Glenfield, Leicester
LE3 8TB
Contact
Miss Jasmin Dhonsi
procurement-asc@leicester.gov.uk
Telephone
+44 1164546125
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
www.leicesterleicestershireandrutland.icb.nhs.uk
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ASC0263 - Day Opportunities Services
Reference number
DN517801
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Leicester City Council (‘the ‘Authority’) invited Tenders for the provision of Day Opportunities Services. Leicester City Council led the procurement on behalf of Leicester City Council and the Leicester, Leicestershire and Rutland Integrated Care Board (LLR ICB), previously known as the Leicester, Leicestershire and Rutland Clinical Commissioning Group (LLR CCG).
Day Opportunities Services support and enable people to access and participate in a variety of activities and opportunities, during the daytime, that help them to meet their social care and/or health needs.
Services will support the delivery of outcomes for people, and their families, who draw on social care support and see them being empowered and supported to participate in opportunities that enable them to meet their agreed outcomes as part of their support plan.
The activities and opportunities available will depend on an individual’s needs and interests. General examples may include, but are not limited to, IT training, cooking/baking, confidence building, friendship groups, sports, games and other leisure activities, household management, exercise, mindfulness and meditation, gardening, art therapy, visits to parks, museums or days out.
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot. Tenderers should note that Lots 1 to 4 services are commissioned for the Authority only. Lot 5 services are being commissioned for both the Authority and the LLR ICB. The Authority provides no guarantee or volume of any work to any successful provider.
The Authority conducted this procurement under the Light Touch Regime for Social and Other Specific Services, as set out in the Public Contract Regulations 2015 (PCR), at Section 7 (Regulations 74 to 77) and Schedule 3. The procurement process was not conducted under the Public Contract Regulations 2015; however, it was similar to that of an Open procedure. The Process did, unlike an Open Procedure, include the flexibility, as allowed under the Light Touch Regime with various evaluation stages as detailed in the Invitation to Tender documentation.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £35,650,000
two.2) Description
two.2.1) Title
Older People (55+)
Lot No
1
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers sets out the details of the Authority’s requirements.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Adults with Learning Disabilities and/or Autistic Spectrum Conditions
Lot No
2
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers sets out the details of the Authority’s requirements.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Adults with Physical and/or Sensory Disabilities, including Acquired Brain Injury (ABI) and Other Long Term Neurological Conditions
Lot No
3
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers sets out the details of the Authority’s requirements.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Adults Living with Dementia
Lot No
4
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers sets out the details of the Authority’s requirements.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Support for Complex and Multiple Needs
Lot No
5
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers sets out the details of the Authority’s requirements.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-016955
Section five. Award of contract
Lot No
1
Title
Older People (55+)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2022
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Age UK Leicestershire & Rutland
Lansdowne House, 113 Princess Road East
Leicester
LE1 7LA
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
No
five.2.3) Name and address of the contractor
Carers Direct Homecare Ltd
50 Main Street, Evington
Leicester
LE5 6GB
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
The Caribbean Collective
29 Sparkenhoe Street
Leicester
LE2 0TD
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
East West Community Centre Limited
10 Wilberforce Road
Leicester
LE3 0GT
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Manav Seva Community Centre Community Interest Company
557 Melton Road
Leicester
LE4 7SJ
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SANTOSH COMMUNITY CENTRE COMMUNITY INTEREST COMPANY
2a Wingfield Street
Leicester
LE4 5DS
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Lot No
2
Title
Adults with Learning Disabilities and/or Autistic Spectrum Conditions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2022
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Age UK Leicestershire & Rutland
Lansdowne House, 113 Princess Road East
Leicester
LE1 7LA
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
No
five.2.3) Name and address of the contractor
Forward Thinking Movement and Dance CIC
Charnwood House Harcourt Way, Meridian Business Park
Leicester
LE19 1WP
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Mosaic 1898 Ltd
2 Oak Spinney Park, Ratby Lane
Leicester Forest East, Leicestershire
LE3 3AW
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pathfinders Community Support Limited
9 Stoughton Road
Oadby, Leicester, Leicestershire
LE2 4DS
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SANTOSH COMMUNITY CENTRE COMMUNITY INTEREST COMPANY
2a Wingfield Street
Leicester
LE4 5DS
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £7,700,000
Total value of the contract/lot: £7,700,000
Section five. Award of contract
Lot No
3
Title
Adults with Physical and/or Sensory Disabilities, including Acquired Brain Injury (ABI) and Other Long Term Neurological Conditions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Leicestershire Leicester and Rutland Headway
4 Hospital Close
Leicester
LE5 4WP
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Manav Seva Community Centre Community Interest Company
557 Melton Road
Leicester
LE4 7SJ
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Mosaic 1898 Ltd
2 Oak Spinney Park, Ratby Lane
Leicester Forest East, Leicestershire
LE3 3AW
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SANTOSH COMMUNITY CENTRE COMMUNITY INTEREST COMPANY
2a Wingfield Street
Leicester
LE4 5DS
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £900,000
Total value of the contract/lot: £900,000
Section five. Award of contract
Lot No
4
Title
Adults Living with Dementia
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Age UK Leicestershire & Rutland
Lansdowne House, 113 Princess Road East
Leicester
LE1 7LA
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
No
five.2.3) Name and address of the contractor
SANTOSH COMMUNITY CENTRE COMMUNITY INTEREST COMPANY
2a Wingfield Street
Leicester
LE4 5DS
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £750,000
Total value of the contract/lot: £750,000
Section five. Award of contract
Lot No
5
Title
Specialist Support for Complex and Multiple Needs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Forward Thinking Movement and Dance CIC
Charnwood House, Harcourt Way
Leicester
LE19 1WP
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Mosaic 1898 Ltd
2 Oak Spinney Park, Ratby Lane
Leicester Forest East, Leicestershire
LE3 3AW
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £22,300,000
Total value of the contract/lot: £22,300,000
Section six. Complementary information
six.3) Additional information
The Framework Agreements will be Open Framework Agreements. Throughout the duration of the Framework Agreement, the Authority may review the Framework Agreement and may open it to the market for new appointments to it at its own discretion when a service need arises. A service need includes (but is not limited to):
a) a lack of capacity from current contracted Providers and therefore there is a need to supplement the Framework List of Providers beyond the numbers operating on the Framework Agreement at that time.
b) an increase in the volume of people requiring Services under the Framework Agreement.
c) to replace (if required) contracted Providers who have been removed, suspended from the Framework Agreement or did not agree to provide the Service within any Contract Extension Period.
The Authority held an Online Tender Information Session conducted via Microsoft Teams on 28th June 2022 between 10:30 am to 12.30 pm. Further information on how to register for this session was contained within the ITT documentation.
six.4) Procedures for review
six.4.1) Review body
Construction and Technology Court (Queens Bench Division) (Branch of High Court of Justice)
Priory Courts, 33 Bull Street
Birmingham
B4 6DS
Telephone
+44 1216814441
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Leicester City Council
City Hall, 115 Charles Street
Leicester
LE1 1FZ
procurement-asc@leicester.gov.uk
Country
United Kingdom