Section one: Contracting authority
one.1) Name and addresses
InterTradeIreland
InterTradeIreland, Kilmorey Street
Newry
BT34 2DE
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://intertradeireland.com/
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DfE - InterTradeIreland - Event Management Services
Reference number
ID 3528254
two.1.2) Main CPV code
- 79951000 - Seminar organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
InterTradeIreland requires a Contractor(s) to provide event management and public relations services and to support the delivery of its programme of events in both Northern Ireland and the Republic of Ireland. This Contract will be subdivided into two lots: Lot 1 – Delivery of Physical and Virtual / Hybrid Events in Ireland and Lot 2 – Delivery of Physical and Virtual / Hybrid Events in Northern Ireland.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,100,000
two.2) Description
two.2.1) Title
Lot 1 – Delivery of physical and virtual events in Republic of Ireland
Lot No
1
two.2.2) Additional CPV code(s)
- 79950000 - Exhibition, fair and congress organisation services
- 79952000 - Event services
- 79956000 - Fair and exhibition organisation services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
InterTradeIreland requires a Contractor(s) to provide event management and public relations services and to support the delivery of its programme of events in both Northern Ireland and the Republic of Ireland. This Contract will be subdivided into two lots: Lot 1 – Delivery of Physical and Virtual / Hybrid Events in Ireland and Lot 2 – Delivery of Physical and Virtual / Hybrid Events in Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: AC1 - Event Director / Manager Experience / Weighting: 18
Quality criterion - Name: AC2 - Dedicated Event Delivery Team Experience / Weighting: 18
Quality criterion - Name: AC3 - Proposed Methodology / Weighting: 21
Quality criterion - Name: AC4 - Monitoring Arrangements / Weighting: 3
Cost criterion - Name: AC5 - Total Contract Price / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
After the initial contract period, there are two options to extend the contract by up to one year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Delivery of physical and virtual events in Northern Ireland
Lot No
2
two.2.2) Additional CPV code(s)
- 79950000 - Exhibition, fair and congress organisation services
- 79952000 - Event services
- 79956000 - Fair and exhibition organisation services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
InterTradeIreland requires a Contractor(s) to provide event management and public relations services and to support the delivery of its programme of events in both Northern Ireland and the Republic of Ireland. This Contract will be subdivided into two lots: Lot 1 – Delivery of Physical and Virtual / Hybrid Events in Ireland and Lot 2 – Delivery of Physical and Virtual / Hybrid Events in Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: AC1 - Event Director / Manager Experience / Weighting: 18
Quality criterion - Name: AC2 - Dedicated Event Delivery Team Experience / Weighting: 18
Quality criterion - Name: AC3 - Proposed Methodology / Weighting: 21
Quality criterion - Name: AC4 - Monitoring Arrangements / Weighting: 3
Cost criterion - Name: AC5 - Total Contract Price / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
After the initial contract period, there are two options to extend the contract by up to one year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-025729
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 – Delivery of physical and virtual events in Republic of Ireland
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 January 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MORROW COMMUNICATIONS LTD
Hanwood House
HOLYWOOD
BT18 9JQ
Telephone
+44 02890393837
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £725,000
Total value of the contract/lot: £725,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 – Delivery of physical and virtual events in Northern Ireland
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 January 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MORROW COMMUNICATIONS LTD
Hanwood House
HOLYWOOD
BT18 9JQ
Telephone
+44 02890393837
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £375,000
Total value of the contract/lot: £375,000
Section six. Complementary information
six.3) Additional information
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with PGN 01/12. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.