Section one: Contracting authority
one.1) Name and addresses
Bedfordshire Fire & Rescue Service
Southfields Road, Kempston
Bedford
MK427NR
Country
United Kingdom
Region code
UKH24 - Bedford
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Replacement Integrated Communication Control System and Mobilising Solution
Reference number
BF0581
two.1.2) Main CPV code
- 50334400 - Communications system maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Bedfordshire Fire and Rescue Service, trading as Bedfordshire Fire and Rescue Authority (the 'Authority'),
invited expressions of interest from organisations wishing to enter into a contract for the design, implementation, installation and maintenance of a replacement integrated communication control system and mobilising solution.
The main deliverables of the Solution will include the following:
- provision of all hardware, including but not limited to workstation and server based hardware,
- provision of the core command and control software,
- provision of resilience/fall back arrangements by way of establishing a secondary control location,
- design, development, implementation, configuration, testing, user transition and training,
- provision of maintenance and support services throughout the life of the contract, and
- provision of a new Incident Reporting System (IRS).
The contract notice was issued via TED with reference 2019/S 160-394710. However this updated notice is being issued due to amendments on the contract value which were beyond the control of the organisation and required to ensure smooth implementation and running across systems.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,931,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH - East of England
Main site or place of performance
Bedford
two.2.4) Description of the procurement
Bedfordshire Fire and Rescue Service, trading as Bedfordshire Fire and Rescue Authority (the 'Authority'),
invited expressions of interest from suitably qualified organisations wishing to enter into a contract for the
design, implementation, installation and maintenance of a replacement integrated communication control
system and mobilising solution.
The main deliverables of the solution included the following:
- provision of all hardware, including but not limited to workstation and server based hardware,
- provision of the core command and control software,
- provision of resilience/fall back arrangements by way of establishing a secondary control location at the
Authority's reference site,
- design, development, implementation, configuration, testing, user transition and training,
- provision of maintenance and support services throughout the life of the contract, and
- provision of a new Incident Reporting System (IRS).
During the contract term, the solution will need to obtain ESN accreditation and smoothly and successfully
transition from the current Airwave Tetra system to the Emergency Services Network.
The Authority is conducting this procurement under the Competitive Procedure with Negotiation ('CPN')
pursuant to Regulation 29 of the Public Contracts Regulations 2015, as amended. In the event the Authority
exercises the right to award on the basis of initial tenders without negotiation as prescribed by Regulation 29.
The contract was awarded in June 2020 for a period of five (5) years from the Go Live Date with an option to extend for any period or periods of up to four (4) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at
the Authority's discretion.
The Authority initially set an overall affordability envelope for the delivery of the contract of 1 800 000 GBP. However due to unforeseen circumstances, the contract value has now increased somewhat and this contract notice is being submitted to update the contract value.
two.2.5) Award criteria
Quality criterion - Name: technical quality questions and scenario testing / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 160-394710
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 June 2020
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Airwave Solutions Ltd
London
Country
United Kingdom
NUTS code
- UKH - East of England
Companies House
03985643
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,931,000
Total value of the contract/lot: £1,931,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Bedfordshire Fire & Rescue Authority
92 Southfields Road
Bedfordshire
MK42 7NR
Country
United Kingdom