Section one: Contracting authority
one.1) Name and addresses
Notting Hill Genesis
Bruce Kenrick House, 2 Killick Street
London
N1 9FL
Telephone
+44 2083574577
Country
United Kingdom
NUTS code
UKI - LONDON
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHG P2P System
Reference number
PROC1158
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
NHG are looking to establish a single supplier contract for the provision of a Procure to Pay Software Solution. Since the merger NHG have been using the legacy NHH system for our Procure to Pay system. NHG process a high volume of payments and would like to procure a system which can efficiently process these high volumes.
NHG are not just looking for a simple P2P system, we require a system which will integrate with multiple other systems which are critical to the running of NHG, full details of these systems and NHG's requirements can be found within the ITT documentation.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £796,000 / Highest offer: £913,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 48440000 - Financial analysis and accounting software package
- 48442000 - Financial systems software package
- 48100000 - Industry specific software package
- 48490000 - Procurement software package
two.2.3) Place of performance
NUTS codes
- UKI - LONDON
Main site or place of performance
LONDON
two.2.4) Description of the procurement
NHG are looking for a P2P system which will integrate with our existing Finance System SUN. There are several other systems which the new P2P system will need to be able to integrate with, which are vital to running of NHG. Full details of these can be found within the Invitation to Tender Documents.
The new P2P system is expected to make use of “e-invoicing”, i.e. the ability to match transactions automatically using a data-feed and/or artificial intelligence, with limited manual intervention. At present, circa 30% of invoices are processed by incumbent supplier through the method of e-invoicing.
The new system is expected to support NHG with our flexible working policy and to allow remote working, whether at home, or in the community, and in the context of future-proofing the digital operations of NHG, we envisage that a new P2P system will be expected to make use of “cloud technology”, and incorporate mobile capability, in line with the HG Digital Strategy.
The procurement is using the restricted procedure to allow NHG to reduce the number of bidders being brought through to the ITT stage. The top 5 - 7 Bidders who meet our minimum requirements as outlined in the SQ will be invited to the tender stage and will be evaluated on their response to the following areas;
- Quality Questions
- Technical Questions
- Pricing
These responses will be evaluated by the evaluation panel and the top 3 highest scoring bidders will be invited to present their solution to a wider evaluation project team. The winning bidder will be the Most economically advantageous tender and will not be scored on price alone. Full details of the evaluation process can be found in the Invitation to Tender documents.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 162-395282
Section five. Award of contract
Contract No
PROC1158
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 December 2020
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Medius Software Limited
Grafton House, Grafton Street, Hyde
Chesire
SK14 2AX
Country
United Kingdom
NUTS code
- UKI - LONDON
National registration number
04220636
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £796,400 / Highest offer: £913,000 taken into consideration
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=557756284
GO Reference: GO-202115-PRO-17596429
six.4) Procedures for review
six.4.1) Review body
Notting Hill Housing Trust
Bruce Kenrick House, 2 Killick Street
London
N1 9FL
Telephone
+44 2083574577
Country
United Kingdom