Section one: Contracting authority
one.1) Name and addresses
British Film Institute
BFI, 21 Stephen Street
London
W1T 1LN
Telephone
+44 2079574849
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/bfi/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Audio Visual Services (AVS)
Reference number
2021/250
two.1.2) Main CPV code
- 92110000 - Motion picture and video tape production and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The BFI and its strategic partners are responsible for the preservation and public accessibility of a significant share of UK audio visual heritage. It is universally accepted that content essentially ‘locked’ within obsolete tape-based audio and video recording systems are increasingly at risk due to the proprietary and commercially unsupported nature of the products used to create them over a period spanning many decades.While the BFI and its partners maintain considerable expertise and machinery to support and preserve these formats through digitisation, it is clear that greater capacity through commercial provision will be required to facilitate an accelerated programme of large-scale digitisation for video and audio content to provide suitable digital file formats and associated metadata for long-term preservation.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000
two.2) Description
two.2.2) Additional CPV code(s)
- 92110000 - Motion picture and video tape production and related services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
The BFI and its strategic partners are responsible for the preservation and public accessibility of a significant share of UK audio visual heritage. It is universally accepted that content essentially ‘locked’ within obsolete tape-based audio and video recording systems are increasingly at risk due to the proprietary and commercially unsupported nature of the products used to create them over a period spanning many decades.While the BFI and its partners maintain considerable expertise and machinery to support and preserve these formats through digitisation, it is clear that greater capacity through commercial provision will be required to facilitate an accelerated programme of large-scale digitisation for video and audio content to provide suitable digital file formats and associated metadata for long-term preservation.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 90%
Cost criterion - Name: Rate Card / Weighting: 10%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-010583
Section five. Award of contract
Contract No
2021/250
Title
Audio Visual Services (AVS)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 January 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
CJP Broadcast Service Solutions Ltd
Fairbanks, Garway
Hereford
HR2 8RQ
Country
United Kingdom
NUTS code
- UKG1 - Herefordshire, Worcestershire and Warwickshire
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
DC1 GmbH media & object digitisation
Carl-Bertelsmann-Str. 161 F
Guetersloh
33332
Country
Germany
NUTS code
- DEA42 - Gütersloh
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Inn-Archive BV
Mart Smeetslaan 6, 1217 ZE Hilversum, Gebouw Heideheuvel 2, MediaPark
Hilversum
1217
Country
Netherlands
NUTS code
- NL1 - North Netherlands
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Iron Mountain Entertainment Services
IMES UK, 5 Space Waye
Feltham
TW14 0TH
Country
United Kingdom
NUTS code
- UKI - London
Internet address
www.ironmountain.com/mediapreservationhub/home
The contractor is an SME
No
five.2.3) Name and address of the contractor
LMH Media Hub Limited
4th Floor The Anchorage 34 Bridge Street
Reading
RG12LU
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Visual Data Media Services Limited
316 - 318 Latimer Road
London
W10 6QN
Country
United Kingdom
NUTS code
- UKI - London
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £300,000
Total value of the contract/lot: £30,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
BFI
21 Stephen Street
London
W1T 1LN
Country
United Kingdom