Scope
Reference
PDSCN-393-2025
Description
Procurement for the provision of a Human Resource Management System
Contract 1. 4
Supplier
Contract value
- £185,862 excluding VAT
- £223,034 including VAT
Above the relevant threshold
Earliest date the contract will be signed
16 February 2026
Contract dates (estimated)
- 26 February 2026 to 25 February 2028
- 2 years
Main procurement category
Goods
CPV classifications
- 48450000 - Time accounting or human resources software package
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
The contracting authority is extending its current HRIS solution to maintain continuity of critical HR services during a period of transition. There is significant uncertainty regarding future requirements and contract duration due to ongoing reform initiatives within the policing sector. Running a full competitive procedure at this stage would likely result in bidders competing for a short-term contract that may not remain operational beyond the implementation phase, creating disproportionate cost and risk for both the authority and suppliers. A direct award ensures service continuity and avoids unnecessary market disruption during this transitional period
Supplier
HI BOB (UK) LIMITED
- Companies House: 10568577
- Public Procurement Organisation Number: PMJB-3191-TXYJ
5 New Street Square
London
EC4A 3TW
United Kingdom
Email: gerda.williams@hibob.com
Region: UKI31 - Camden and City of London
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. 4
Contracting authority
POLICE DIGITAL SERVICE
- Companies House: 08113293
- Public Procurement Organisation Number: PZRN-3375-DBRT
20 Gresham Street
London
EC2V 7JE
United Kingdom
Email: commercial@pds.police.uk
Website: http://www.pds.police.uk
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government