Scope
Description
An E-Procurement system is fundamental to the work that procurement undertakes and since October 2018,
there has been a statutory requirement that requires contracting Authorities to have a full E-procurement tool in
place.
The contract for the current procurement system with Proactis (ProContract and Source2Contract) expires in July
2026. This system is currently used not only by ECC but also three of districts (Brentwood, Rochford and
Tendring) within the EPP who use the system for all tendering activity. Coupled with this, the remaining districts
within the EPP (Braintree, Castle Point and Epping Forest) use BiP Delta with their contract expiring in June
2026. The ambition is to procure solutions that would be used by both ECC and EPP.
Since we last went to market in 2018, system capabilities have moved on significantly as well as our
requirements changing. We are no longer solely looking for a sourcing and contract management system but
also tools to support spend, social value, climate and KPI reporting and resource management. The latter are
currently being managed locally using a combination of Excel and Power BI. In addition, the solutions
implemented need to support the procurement team with continuing to optimise resource efficiencies to meet the
increased demand for procurement support within the existing resource envelope.
In February 2025, the new Procurement Act 2023 was introduced which overhauled public procurement laws with
the aim of creating a more transparent, efficient and competitive procurement process. It introduced new
principles and objectives for public contracts, emphasising the importance of value for money, and seeks to
provide greater opportunities for small and medium-sized enterprises (SMEs). To drive transparency in
procurement, a significant number of new notices have been introduced and therefore the solution needs to
support completion of these whilst limiting the impact on already constrained resource. It is our intention that
systems work harder, freeing up capacity for further value add tasks.
We are looking to procure and integrated sourcing and contract management system capable of:
- Providing a fully automated secure on-line tendering solution that is fully compliant with public procurement
procedures and can facilitate secure information and document exchange for a range of processes.
- Share data across the whole system.
- Provide the structure to support management of the contracts, including KPI collection, contract compliance,
climate and social value reporting.
Contract 1
Supplier
Contract value
- £168,300 including VAT
Below the relevant threshold
Date signed
1 November 2025
Contract dates
- 1 November 2025 to 31 October 2029
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
As required.
Main procurement category
Services
CPV classifications
- 72245000 - Contract systems analysis and programming services
Contract locations
- UKH3 - Essex
Procedure
Procedure type
Below threshold - unknown
Supplier
NEPO
Northern Design Centre, Abbot's Hill
Gateshead
NE8 3DF
United Kingdom
Email: hello@nepo.org
Region: UKC22 - Tyneside
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Essex County Council
- Public Procurement Organisation Number: PWVM-4844-NRQH
County Hall, Market Road
Chelmsford
CM1 1QH
United Kingdom
Region: UKH36 - Heart of Essex
Organisation type: Public authority - sub-central government