Section one: Contracting authority
one.1) Name and addresses
Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
Ms Liz Green
Telephone
+44 1702215459
Country
United Kingdom
NUTS code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
South Essex Homes Ltd
Civic Centre, Victoria Avenue
Southend on Sea
Country
United Kingdom
NUTS code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
https://procurement.southend.gov.uk/
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=a38cca6a-be4a-eb11-8106-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=a38cca6a-be4a-eb11-8106-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TC14 - Inspection, Testing and Remedial Works for Electrical Installations Tender
Reference number
DN515468
two.1.2) Main CPV code
- 50711000 - Repair and maintenance services of electrical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Southend Borough Council is carrying out this procurement exercise in the form of a Restricted Tender for the Provision of Inspection, Testing and Remedial Works for Electrical Installations, on behalf and for Southend Borough Council and South Essex Homes under a Framework Agreement, to establish Measured Term Contracts, for the contracting authorities. The procurement will also appoint Framework Suppliers to a lot for future mini-competitions for higher value electrical remedial and installation services.
This provision is broken down into the following lots:
Lot 1: Electrical Fixed Wire Testing and PAT Testing for all Public Buildings within the Borough
Lot 2: Electrical Remedial and 24 hour Responsive Repair Service below the value of £5,000 per order
Lot 3:` Electrical Remedial and Installations above the value of £5,000 per order for use by Southend Borough Council and South Essex Homes. This Lot will incorporate call-off contracts through a mini-competition procedure with no guarantee of any works being awarded.
Suitably qualified and experienced organisations can apply for more than one lot, but if successful for more than one Lot (including Lot 1), tenderers must take the decision which Lot/s they wish to accept.
two.1.5) Estimated total value
Value excluding VAT: £3,400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
This provision is broken down into the following three lots:
Lot 1: Electrical Fixed Wire Testing and PAT Testing for all Public Buildings within the Borough
Lot 2: Electrical Remedial and 24 hour Responsive Repair Service below the value of £5,000 per order
Lot 3:` Electrical Remedial and Installations above the value of £5,000 per order for use by Southend Borough Council and South Essex Homes. This Lot will incorporate call-off contracts through a mini-competition procedure with no guarantee of any works being awarded.
two.2) Description
two.2.1) Title
Lot 1: Electrical Fixed Wire Testing and PAT Testing for all Public Buildings within the Borough of Southend on Sea
Lot No
1
two.2.2) Additional CPV code(s)
- 71314100 - Electrical services
- 71630000 - Technical inspection and testing services
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
The Public Building portfolio of the Council comprises a large variety of building types including theatres, museums, libraries, parks buildings, office blocks and Heritage buildings and structures such as Southend Pier.
Maintenance of these buildings is undertaken by the Council via external contractors.
This Lot is for Electrical Fixed Wire Inspection and Testing and PAT Testing only.
The remedial works will be undertaken under Lot 2 and 3.
The Council has concluded that its requirements are best achieved by appointing 1 contractor to deliver this service.
Please Note: tenderers may apply for more than one lot, but if successful for more than one Lot (including Lot 1), tenderers must take the decision which Lot/s they wish to accept. The reason SBC have taken this decision is that we feel it is prudent to ensure the Lot 1 – Company carrying out the Fixed Wire Testing Reports that identify the remedial repairs is not the same Company who will be carrying out the repairs under Lot 2 or 3.
For the avoidance of doubt, if a tenderer bids for Lot 1, and any combination of Lot 2 and/or 3, and is successful for Lot 1, and any other lot, then the tenderer will be asked to choose their preferred Lot. For example, if Company 1 is successful for Lot 1, Lot 2 and Lot 3 they will be offered the choice to be appointed for Lot 1 only or to be appointed for Lot 2 and to be one of the 5 suppliers on Lot 3.
If Company 1 elects to be appointed for Lot 1 then their scores for Lot 2 and Lot 3 will be removed from the tender evaluation process for Lot 2 and Lot 3. If Company 1 elects to be appointed for Lot 2 and Lot 3 then their score for Lot 1 will be removed from the evaluation process for Lot 1.
Tenderers can apply for one or more of Lots 2 and/or 3 and may be successful for more than one lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
Applicants will be assessed on the quality and scores of their responses to the Supplier Questionnaire and the Contract Specific Questionnaire as outlined in the 'Instructions to Candidates for Stage 1; The Supplier Questionnaire Stage' for this Tender.
Subject to the Number of Candidates and their respective scoring: the Client reserves the right to alter the number of Candidates invited to tender. Examples of this include, but are not limited to:
if there is a substantial scoring gap between Candidates 4 and 5 or if there is negligible scoring difference between Candidates 5 and 6. In the event of either of these examples occurring 4 or 6 may be invited through to Stage 2 respectively.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For more information and to respond to this opportunity please go to https://procontract.due-north.com; id no. DN515468
two.2) Description
two.2.1) Title
Lot 2: Electrical Remedial Repairs and 24 hour Responsive Repair Service below the value of £5,000 per order
Lot No
2
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
- 50711000 - Repair and maintenance services of electrical building installations
- 51110000 - Installation services of electrical equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
The Public Building portfolio of the Council comprises a large variety of building types including theatres, museums, libraries, parks buildings, office blocks and Heritage buildings and structures such as Southend Pier.
Maintenance of these buildings is undertaken by the Council via external contractors.
This Lot is for Borough Wide electrical remedial repairs and a 24 hour responsive repair and maintenance service for orders valued below £5,000 per order.
The Council has concluded that its requirements are best achieved by appointing 1 contractor to deliver this service.
Please Note: tenderers may apply for more than one lot, but if successful for more than one Lot (including Lot 1), tenderers must take the decision which Lot/s they wish to accept. The reason SBC have taken this decision is that we feel it is prudent to ensure the Lot 1 – Company carrying out the Fixed Wire Testing Reports that identify the remedial repairs is not the same Company who will be carrying out the repairs under Lot 2 or 3.
For the avoidance of doubt, if a tenderer bids for Lot 1, and any combination of Lot 2 and/or 3, and is successful for Lot 1, and any other lot, then the tenderer will be asked to choose their preferred Lot. For example, if Company 1 is successful for Lot 1, Lot 2 and Lot 3 they will be offered the choice to be appointed for Lot 1 only or to be appointed for Lot 2 and to be one of the 5 suppliers on Lot 3.
If Company 1 elects to be appointed for Lot 1 then their scores for Lot 2 and Lot 3 will be removed from the tender evaluation process for Lot 2 and Lot 3. If Company 1 elects to be appointed for Lot 2 and Lot 3 then their score for Lot 1 will be removed from the evaluation process for Lot 1.
Tenderers can apply for one or more of Lots 2 and/or 3 and may be successful for more than one lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Price - Weighting: 60%
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
Applicants will be assessed on the quality and scores of their responses to the Supplier Questionnaire and the Contract Specific Questionnaire as outlined in the 'Instructions to Candidates for Stage 1; The Supplier Questionnaire Stage' for this Tender.
Subject to the Number of Candidates and their respective scoring: the Client reserves the right to alter the number of Candidates invited to tender. Examples of this include, but are not limited to:
if there is a substantial scoring gap between Candidates 4 and 5 or if there is negligible scoring difference between Candidates 5 and 6. In the event of either of these examples occurring 4 or 6 may be invited through to Stage 2 respectively.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For more information and to respond to this opportunity please go to https://procontract.due-north.com; id no. DN515468
two.2) Description
two.2.1) Title
Lot 3:` Electrical Remedial and Installations above the value of £5,000 per order
Lot No
3
two.2.2) Additional CPV code(s)
- 45311000 - Electrical wiring and fitting work
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45317000 - Other electrical installation work
- 50711000 - Repair and maintenance services of electrical building installations
- 51110000 - Installation services of electrical equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
The Public Building portfolio of the Council comprises a large variety of building types including theatres, museums, libraries, parks buildings, office blocks and Heritage buildings and structures such as Southend Pier. The Domestic Building portfolio of South Essex Homes Ltd include high rise blocks, housing estates and sheltered accommodation.
Maintenance of these buildings is undertaken by the Council and South Essex Homes via external contractors.
This Lot is for Borough Wide electrical remedial works and electrical installations for orders valued above £5,000 per order and is intended to be mainly used for works on the Public Building Portfolio. South Essex Homes may make use of the Framework for some electrical installations
The Council and South Essex Homes have concluded that its requirements are best achieved by appointing 5 contractor to deliver this service by way of call off contracts through mini-competition procedures with no guarantee of any works being awarded.
Please Note: tenderers may apply for more than one lot, but if successful for more than one Lot (including Lot 1), tenderers must take the decision which Lot/s they wish to accept. The reason SBC have taken this decision is that we feel it is prudent to ensure the Lot 1 – Company carrying out the Fixed Wire Testing Reports that identify the remedial repairs is not the same Company who will be carrying out the repairs under Lot 2 or 3.
For the avoidance of doubt, if a tenderer bids for Lot 1, and any combination of Lot 2 and/or 3, and is successful for Lot 1, and any other lot, then the tenderer will be asked to choose their preferred Lot. For example, if Company 1 is successful for Lot 1, Lot 2 and Lot 3 they will be offered the choice to be appointed for Lot 1 only or to be appointed for Lot 2 and to be one of the 5 suppliers on Lot 3.
If Company 1 elects to be appointed for Lot 1 then their scores for Lot 2 and Lot 3 will be removed from the tender evaluation process for Lot 2 and Lot 3. If Company 1 elects to be appointed for Lot 2 and Lot 3 then their score for Lot 1 will be removed from the evaluation process for Lot 1.
Tenderers can apply for one or more of Lots 2 and/or 3 and may be successful for more than one lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
Applicants will be assessed on the quality and scores of their responses to the Supplier Questionnaire and the Contract Specific Questionnaire as outlined in the 'Instructions to Candidates for Stage 1; The Supplier Questionnaire Stage' for this Tender.
Subject to the Number of Candidates and their respective scoring: the Client reserves the right to alter the number of Candidates invited to tender. Examples of this include, but are not limited to:
if there is a substantial scoring gap between Candidates 9 and 10 or if there is negligible scoring difference between Candidates 10 and 11. In the event of either of these examples occurring 9 or 11 may be invited through to Stage 2 respectively.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For more information and to respond to this opportunity please go to https://procontract.due-north.com; id no. DN515468
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The duration of this contract is 5 years as Lot 1 - Electrical Inspection and Testing will cover the 5 year cyclical testing programme which is a compliance requirement for Public Buildings. Lots 2 and 3 will cover the remedial repairs identified under Lot 1.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 February 2021
Local time
3:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
25 February 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom