Section one: Contracting authority
one.1) Name and addresses
Irvine Housing Association Limited
44-46 Bank Street
Irvine
KA12 0LP
Telephone
+44 3451126600
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12062
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Irvine Housing Gas Servicing & Maintenance
Reference number
1073
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Irvine Housing Association is seeking expressions of interest from suitably qualified and
experienced service providers for the delivery of gas servicing and maintenance, system
replacements and installations (domestic and communal) to c. 2257 properties under two
TPCs 2005 (as amended). Each of the two contracts will run for an initial period of 10 years
with the option to extend it by up to five years to a total Contract Term of 15 years. The
contracts will have provision to include additional workstreams over the Contract Term,
including (but not limited to) CO Alarm programme and LD2 Systems. Bidders may bid for
and be awarded one or both Lots.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £8,700,000
two.2) Description
two.2.1) Title
Ayrshire
Lot No
1
two.2.2) Additional CPV code(s)
- 31625200 - Fire-alarm systems
- 38431200 - Smoke-detection apparatus
- 45312100 - Fire-alarm system installation work
- 45331100 - Central-heating installation work
- 45331110 - Boiler installation work
- 45333000 - Gas-fitting installation work
- 45333100 - Gas regulation equipment installation work
- 50700000 - Repair and maintenance services of building installations
- 50720000 - Repair and maintenance services of central heating
- 50721000 - Commissioning of heating installations
- 45232141 - Heating works
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Irvine Housing Association is seeking expressions of interest from suitably qualified and
experienced service providers for the delivery of gas servicing and maintenance, heating
system replacements and installations (domestic and communal) to 1870 properties under a
TPC 2005 (as amended). The contract will run for an initial period of 10 years with the option
to extend it by up to five years to a total Contract Term of 15 years. The contract will have
provision to include additional workstreams over the Contract Term, including (but not
limited to) CO Alarm programme and LD2 Systems. The appointed contractor will be
required to have a robust ICT solution for the delivery of the service and management and
transfer of data, and to deliver high levels of customer satisfaction, robust management of
complaints and provide mechanisms for customer engagement and customer insight
analysis that result in service improvements and delivery of community benefits. Irvine Housing Association is following a Restricted two-stage procurement procedure under
the Procurement Scotland Regulations. For further information please refer in particular to:
Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015, and Regulation 78 of the Utilities Contracts (Scotland) Regulations 2016. Under the first stage of the
process, suppliers are required to complete a Single Procurement Document questionnaire
and associated appendices. Full details of all requirements, the evaluation criteria and how
to participate are included in the procurement and Tender documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will run for an initial period of 10 years, with the option to extend it by up to a
further five years to a total possible Contract Term of 15 years. The Contract will include
clear break clauses for non-performance (linked to the Key Performance Indicators) and a nofault
termination clause allowing either party to terminate the contract with a 12-month
notice period (subject to certain conditions as detailed in the Contract).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the
situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Dumfries and Galloway
Lot No
2
two.2.2) Additional CPV code(s)
- 31625200 - Fire-alarm systems
- 38431200 - Smoke-detection apparatus
- 45312100 - Fire-alarm system installation work
- 45331100 - Central-heating installation work
- 45331110 - Boiler installation work
- 45333000 - Gas-fitting installation work
- 45333100 - Gas regulation equipment installation work
- 50700000 - Repair and maintenance services of building installations
- 50720000 - Repair and maintenance services of central heating
- 50721000 - Commissioning of heating installations
- 45232141 - Heating works
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
Irvine Housing Association is seeking expressions of interest from suitably qualified and
experienced service providers for the delivery of gas servicing and maintenance, heating
system replacements and installations (domestic and communal) to c. 387 properties under
a TPC 2005 (as amended). The contract will run for an initial period of 10 years with the
option to extend it by up to five years to a total Contract Term of 15 years. The contract will
have provision to include additional workstreams over the Contract Term, including (but not
limited to) CO Alarm programme and LD2 Systems. The appointed contractor will be
required to have a robust ICT solution for the delivery of the service and management and
transfer of data, and to deliver high levels of customer satisfaction, robust management of
complaints and provide mechanisms for customer engagement and customer insight
analysis that result in service improvements and delivery of community benefits.
Irvine Housing Association is following a Restricted two-stage procurement procedure under
the Procurement Scotland Regulations. For further information please refer in particular to:
Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015, and Regulation
78 of the Utilities Contracts (Scotland) Regulations 2016. Under the first stage of the process, suppliers are required to complete a Single Procurement Document questionnaire
and associated appendices. Full details of all requirements, the evaluation criteria and how
to participate are included in the procurement and Tender documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will run for an initial period of 10 years, with the option to extend it by up to a
further five years to a total possible Contract Term of 15 years. The Contract will include
clear break clauses for non-performance (linked to the Key Performance Indicators) and a nofault
termination clause allowing either party to terminate the contract with a 12-month
notice period (subject to certain conditions as detailed in the Contract).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the
situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-013988
Section five. Award of contract
Lot No
1
Title
Ayrshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 December 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
James Frew Ltd
James Frew Ltd, 83 New Street
Stevenston
KA20 3HD
Telephone
+44 1294468113
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,200,000
Section five. Award of contract
Lot No
2
Title
Dumfries and Galloway
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 December 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
James Frew Ltd
James Frew Ltd, 83 New Street
Stevenston
KA20 3HD
Telephone
+44 1294468113
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,500,000
Section six. Complementary information
six.3) Additional information
The Contracting Authority reserves the right to cancel the procurement and not to proceed
with the long term Contracts at any stage of the procurement process. The Contracting
Authority also reserves the right not to award either or both of the contracts. Neither the
Contracting Authority nor any person on behalf of whom this procurement is undertaken is to
be liable for any costs incurred by those expressing and interest or tendering for this
contract. Tenderers should note that the provisions of the Transfer of Undertakings
(protection of Employment) Regulations 2006 may apply.
The award criteria questions and weightings are provided in the ITT documentation.
NOTE: To register your interest in this notice and obtain any additional information please
visit the Public Contracts Scotland Web Site at
https://www.publiccontractsscotland.gov.uk/
The buyer has indicated that it will accept electronic responses to this notice via the Postbox
facility. A user guide is available at
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the
electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows: as set out in
the procurement documents.
(SC Ref:678503)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court or the Court of Session
Sheriff Clerk's Office, PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
The Contracting Authority will observe a 10-day stand still period following the award of the
Contracts and conduct itself in respect of any appeals in accordance with the Public
Contracts Regulations 2015 (as amended). If an appeal regarding the award of the contract
has not been successfully resolved the Public Contracts (Scotland) Regulations provide for
aggrieved
parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session
six.4.4) Service from which information about the review procedure may be obtained
Sheriff Court or the Court of Session
Sheriff Clerk's Office, PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom