Section one: Contracting authority
one.1) Name and addresses
Irvine Housing Association Limited
44-46 Bank Street
Irvine
KA12 0LP
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12062
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Irvine Housing Association Repairs and Maintenance Contract
Reference number
1066
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Irvine Housing Association is seeking expressions of interest from suitably qualified and
experienced service providers for the delivery of responsive repairs, void property works and
aids and adaptations works to its c. 2,300 properties under a TPC 2005 (as amended). The
contract will be awarded to a single service provider and run for an initial period of 10 years
with the option to extend it by up to five years to a total Contract Term of 15 years. The
contract will have provision to include additional workstreams over the Contract Term,
including (but not limited to) kitchen and bathroom, window and door, adaptations,
electrical and fencing works.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £21,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM9 - Southern Scotland
Main site or place of performance
Ayrshire, Dumfries and Galloway
two.2.4) Description of the procurement
Irvine Housing Association is seeking expressions of interest from suitably qualified and
experienced service providers for the delivery of responsive repairs, void property works and
aids and adaptations works under a TPC 2005 (as amended). The contract will be awarded
to a single service provider and run for an initial period of 10 years with the option to extend it
by up to five years to a total Contract Term of 15 years. The contract will have provision to
include additional workstreams over the Contract Term, including (but not limited to)
kitchen and bathroom, window and door, electrical, fencing, adaptations, cyclical
decorating, FRA and associated remedial works, asbestos removal and roofing works. The
appointed contractor will be required to have a robust ICT solution for the delivery of the
service and management and transfer of data, and to deliver high levels of customer
satisfaction, robust management of complaints and provide mechanisms for customer
engagement and customer insight analysis that result in service improvements and delivery
of community benefits.
This procurement is being run using a three-stage 'Competitive Dialogue' procedure under
the Procurement Scotland Regulations. For further information please refer in particular to:
Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015, and Regulation
78 of the Utilities Contracts (Scotland) Regulations 2016. Under the first stage of the
process, bidders are required to complete a Single Procurement Document ("SPD") and
associated appendices. Following evaluation of submitted SPDs, Irvine HA anticipates
inviting six bidders to participate in the second stage of the process and Submit Detailed
Solutions ("ISDS" stage), following which it will shortlist three bidders to participate in
Competitive Dialogue and Submit Final Tenders ("ISFT" stage) under the third and final
phase of the process. Full details of all requirements, the evaluation criteria and how to
participate are included in the procurement and Tender documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will run for an initial period of 10 years, with the option to extend it by up to a
further five years to a total possible Contract Term of 15 years. The Contract will include
clear break clauses for non-performance (linked to the Key Performance Indicators) and a no fault
termination clause allowing either party to terminate the contract with a 12-month
notice period (subject to certain conditions as detailed in the Contract).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the
situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-010881
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 December 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bell Decorating Group Limited
Bell Business Park, Rochsolloch Road
Airdrie
ML6 9BG
Telephone
+44 1689837977
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £21,000,000
Total value of the contract/lot: £21,000,000
Section six. Complementary information
six.3) Additional information
The Contracting Authority reserves the right to cancel the procurement and not to proceed
with the long term Contract at any stage of the procurement process. The Contracting
Authority also reserves the right not to award a contract. Neither the Contracting Authority
nor any person on behalf of whom this procurement is undertaken is to be liable for any costs
incurred by those expressing and interest or tendering for this contract. Tenderers should
note that the provisions of the Transfer of Undertakings (protection of Employment)
Regulations 2006 may apply.
Irvine HA is procuring a single Contract in a single Lot to gain the commercial efficiencies of a
single contractor. The award criteria questions and weightings are provided in the ISDS
documentation.
NOTE: To register your interest in this notice and obtain any additional information please
visit the Public Contracts Scotland Web Site at
https://www.publiccontractsscotland.gov.uk/
The buyer has indicated that it will accept electronic responses to this notice via the Postbox
facility. A user guide is available at
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the
electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows: as set out in
the procurement documents.
Irvine HA and its legal advisors to confirm if it requires any other additional information to be
included here.
(SC Ref:678502)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court or the Court of Session
Sheriff Clerk's Office, PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
The Contracting Authority will observe a 10-day stand still period following the award of the
Contract and conduct itself in respect of any appeals in accordance with the Public
Contracts Regulations 2015 (as amended). If an appeal regarding the award of the contract
has not been successfully resolved the public Contracts (Scotland) Regulations provide for
aggrieved
parties who have been harmed or are at risk of harm by a breach of the rule to take action in
the Sheriff Court or Court of Session.
six.4.4) Service from which information about the review procedure may be obtained
Sheriff Court or the Court of Session
Sheriff Clerk's Office, PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom