Mechanical Services Maintenance Contract 2026 - 2031
- West Suffolk Council
Procurement identifier (OCID): ocds-h6vhtk-06c3a7
Description
Planned servicing, corrective maintenance and refurbishment works of corporate buildings (Mechanical services) within West Suffolk Council. Properties include offices, depots, public halls, museums and visitor centres, sports centres and changing rooms, community centres, public conveniences, public car parks and bus stations, commercial and industrial premises, housing including temporary accommodation and houses in multiple occupation.
General description of works split into each trade below:
Plumbing works can include:
Removing and replacing sanitary ware
Works to taps, wastes and traps
Repairs or replacement to hot and cold water installations
Alterations to pipework, hot/cold/radiator circuits.
Repairs or replacement to above ground drainage systems
Unblocking toilets and other waste pipework.
New plumbing installations
Repairs or replacement to rainwater goods
New or replacement of existing underground water supply pipes.
Repairs or replacement to lead flashings and gutters
Providing plumbing services is association with other contractors or trades
Minor building works associated with plumbing works including non-licensed and notifiable non-licensed (NNLW) asbestos works
Heating Engineer works can include:
Repairs or replacement of commercial and domestic oil, mains and LPG gas fired boilers and space heaters
Repairs and replacement of CHP units
Replacement of flues
Kitchen extract duct cleaning
New boiler and heating services installations
Boiler and space heater service in accordance with relevant Gas Safe and OFTEC Regulations
Repairs or replacement of electric hot water boilers
Repairs or replacement of calorifiers and similar appliances
Repairs or replacement of associated electrical and mechanical controls and fittings associated with boilers, calorifiers and similar appliances
Heating system surveys and efficiency reports
Providing heating services is association with other contractors or trades
Minor building works associated with heating engineering works including non-licensed and notifiable non-licensed (NNLW) asbestos works
HVAC Engineer work can include:
Breakdown repairs, servicing, installation and removal of air conditioning, comfort cooling and air handling equipment, air source and ground source heat pumps
T22 Air conditioning surveys
Providing air conditioning services is association with other contractors or trades
Ventilation system duct cleaning
Minor building works associated with air conditioning engineering works including nonlicensed and notifiable non-licensed (NNLW) asbestos works
Controls Engineer work can include:
Seasonal adjustment of heating installations
Routine and reactive maintenance
Breakdown repairs
Testing and commissioning works
Providing controls services is association with other contractors or trades
Design & installation of control systems
Technical support to include:
Interrogating BMS and Windowmaster systems to identify potential issues
Visual inspection of plant items
Regular inspection of premises with a view to identifying any defects or maintenance
issues and reporting to client
Monitoring works carried out to eliminate latent defects
Providing site logbooks and keeping daily site reports
Liaise with site staff in respect of monitoring energy use with a view to increasing efficiency
Liaising with client in respect of complying with EA borehole abstraction and discharge licenses
Investigating cause and effect of other building services issues as directed
Identifying any potential inefficiencies or conflict within the BMS
Liaising with the Building Manager and set heating and cooling plant timers daily according to event/meeting schedule requirements
Demonstrating user end of BMS to site staff to help them gain confidence in operating the building efficiently and early diagnosis of potential problems
Liaising directly with BMS provider
Provision of 24 Hour call out cover, 7 days a week
Indicative provision of technical support at the following sites:
The Apex 20 hours/month
West Suffolk House 30 hours/month
Mildenhall Hub 24 hours/month
West Suffolk Operational HUB 16 hours /month
32 High Street, Haverhill 3 hours a month
Nowton Park 4 hours a month
Haverhill Depot 4 hours a month
Notices
UK4: Tender notice
- Notice identifier
- 2026/S 000-062971
- Published
- 3 July 2026, 4:23pm
3 July 2026, 4:23pm (latest version)
- 3 July 2026, 3:21pm