Procurement

Insurance Services excluding Property Insurance

London Borough of Ealing Council

Procurement identifier (OCID): ocds-h6vhtk-05d60c

Description

This Pre Market Engagement regarding Ealing Council procuring for the provision of insurance services excluding property insurance to cover any substantial loss to the Council.

Ealing Council are seeking to publish tender notice in early April 2026 to procure its suite of insurance requirements which include;

- Casualty Insurances (Employer's Liability, Public Liability, Official's Indemnity, Professional Indemnity and Medical Malpractice)

- Fidelity Guarantee

- Motor

- Engineering inspection and insurance

- Personal Accident & Travel, and School Journey Insurance

- Terrorism

Also required in respect of all are ancillary services including claims handling for all cover lines.

The proposed tender may include property insurance and this will be confirmed in due course.

It is envisaged that the service provision will be advertised as separate Lots as included within this notice and bidders will be permitted to bid for individual &/or any combination of

lots.

It is further envisaged that the procurement will be carried out under the Open procedure under Procurement Act 2023 Regulations.

The contract period is estimated to run from October 2026 for the initial contract term of 4 years with an option for renewal for a further 2 years.

The indicative overall contract value for the proposed overall contract term (excluding property insurance) will be circa £5,000,000. If property insurance were to be included in this exercise, the indicative overall contract value for the proposed overall contract term would rise to circa £12,000,000 to £13,000,000.

The council reserves the right to alter lot titles and further detail regarding the lots and the

final versions will be set out clearly in the contract notice and the ITT documentation.

Any bidders wishing to pre-engage with the contracting authority prior to release of the tender contract notice may do so by contacting Ewan Taylor , Insurance Manager at taylore@ealing.gov.uk and this will be arranged accordingly".

The maximum time allotted will be 30 minutes per bidder all bidders who request a session will be accommodated.

No further pre market engagement will be carried out after 28th November 2025.

Notes from the pre market engagement meeting will be recorded and will be shared with all potential bidders as part of the ITT documentation.

At this stage, as an initial indication, it is envisaged that bidders will be able to bid for individual &/or any combination of lots, however it should be noted that further detail relating to the specific breakdown of lots and services will be set out clearly in the tender contract

notice, and Invitation To Tender documentation.

The overall pre market engagement and ITT process will be published via Ealing Council e procurement portal Atamis. If you are not already registered with Atamis, registration is free. Please register ahead of publishing date on Registering with a Supplier Portal - https://suppliersupport.atamis.co.uk/hc/en-gb/articles/4613254620319-Registering-with-a-Supplier-Portal

Ealing Council will be unable to help with technical questions regarding the system.

If you have any technical difficulties using the portal, please contact the Atamis Support Desk via support@atamis.co.uk or call 029 2279 0052.

Click here to access the Atamis Support Portal User Guide

Landing Page: https://ealinglbc-atamis.my.site.com/s/Welcome

Guidance: https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf

Notices

UK2: Preliminary market engagement notice

Notice identifier: 2025/S 000-072252
Published: 10 November 2025, 9:15am

UK1: Pipeline notice

Notice identifier: 2025/S 000-069303
Published: 29 October 2025, 11:41am

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