Future opportunity

The Royal Parks - Hard FM Services Contract

  • The Royal Parks Ltd

F01: Prior information notice (prior information only)

Notice reference: 2022/S 000-029767

Published 21 October 2022, 2:05pm

Section one: Contracting authority

one.1) Name and addresses

The Royal Parks Ltd

The Old Police House, Hyde Park


W2 2UH


Sarah Hadland




+44 7977187243


United Kingdom

NUTS code

UKI - London

Internet address(es)

Main address


one.3) Communication

Additional information can be obtained from the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Recreation, culture and religion

Section two: Object

two.1) Scope of the procurement

two.1.1) Title

The Royal Parks - Hard FM Services Contract

two.1.2) Main CPV code

  • 79993000 - Building and facilities management services

two.1.3) Type of contract


two.1.4) Short description

The Royal Parks (TRP) are conducting a market engagement exercise prior to procurement for a strategic partner to deliver hard FM services to our iconic estate.

two.1.5) Estimated total value

Value excluding VAT: £42,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 79993000 - Building and facilities management services

two.2.3) Place of performance

NUTS codes
  • UKI - London
Main site or place of performance


two.2.4) Description of the procurement

TRP is a charity that was created in 2017 to oversee and manage around 5,000 acres of Royal parkland across London. The estate contains around 600 different buildings and structures, 189 of these are listed assets such as the Albert Memorial in Kensington Gardens.

The estate consists of the following parks.

•Kensington Gardens

•Greenwich Park

•St James Park

•Hyde Park

•Green Park

•Bushy Park

•Brompton Cemetery

•Victoria Tower Gardens

•The Regents Park and Primrose Hill

•Richmond Park

The current contract has been in place since 2016 and has a value of around £3.5m per annum, with additional project works taking this figure up to around £6m per annum. The split in terms of value of works between M&E and fabric is around 50/50.

The scope of services of the new contract will include:

•Water Hygiene

•Helpdesk & CAFM services

•Planned Maintenance

•Reactive Maintenance

•Handyman Services

•Project Works

TRP consider this opportunity suitable for SME providers.

It is intended to use the Restricted Procedure for the procurement and the contract is planned to commence in July 2023 with a three-month mobilisation period to go-live in October.

The contractual term is likely to be an initial period of 5 years with an option to extend for 1-2 years , although this is still to be confirmed.

TRP intends to use the NEC4 FM form of contract.

TRP invite initial feedback from the market on the above including the scope, procurement route and timescales, contract term and form of contract . TRP is also interested in market observations on incentivisation mechanisms.

Market engagement sessions are currently scheduled to take place in the week commencing Monday 31st October 2022. Gardiner & Theobald LLP have been appointed to lead the procurement of the new contract and will run the engagement sessions.

If your organisation is interested in taking part in the market engagement process, please respond to this Notice via the Delta portal by 6pm on 28th October.

Interested suppliers shall note that while the above provides an indication of TRP’s intended procurement strategy, we reserve the right to amend the strategy prior to procurement.

two.2.14) Additional information

The estimated value of the procurement activity is the currently-envisaged total contract term x the annual value.

The contract will deliver a mixture of services and works.

two.3) Estimated date of publication of contract notice

2 December 2022

Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section six. Complementary information

six.3) Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-20221021-PRO-21215129