Section one: Contracting authority
one.1) Name and addresses
The Royal Parks Ltd
The Old Police House, Hyde Park
London
W2 2UH
Contact
Sarah Hadland
Telephone
+44 7977187243
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
https://www.royalparks.org.uk/
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Royal Parks - Hard FM Services Contract
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Parks (TRP) are conducting a market engagement exercise prior to procurement for a strategic partner to deliver hard FM services to our iconic estate.
two.1.5) Estimated total value
Value excluding VAT: £42,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
TRP is a charity that was created in 2017 to oversee and manage around 5,000 acres of Royal parkland across London. The estate contains around 600 different buildings and structures, 189 of these are listed assets such as the Albert Memorial in Kensington Gardens.
The estate consists of the following parks.
•Kensington Gardens
•Greenwich Park
•St James Park
•Hyde Park
•Green Park
•Bushy Park
•Brompton Cemetery
•Victoria Tower Gardens
•The Regents Park and Primrose Hill
•Richmond Park
The current contract has been in place since 2016 and has a value of around £3.5m per annum, with additional project works taking this figure up to around £6m per annum. The split in terms of value of works between M&E and fabric is around 50/50.
The scope of services of the new contract will include:
•Water Hygiene
•Helpdesk & CAFM services
•Planned Maintenance
•Reactive Maintenance
•Handyman Services
•Project Works
TRP consider this opportunity suitable for SME providers.
It is intended to use the Restricted Procedure for the procurement and the contract is planned to commence in July 2023 with a three-month mobilisation period to go-live in October.
The contractual term is likely to be an initial period of 5 years with an option to extend for 1-2 years , although this is still to be confirmed.
TRP intends to use the NEC4 FM form of contract.
TRP invite initial feedback from the market on the above including the scope, procurement route and timescales, contract term and form of contract . TRP is also interested in market observations on incentivisation mechanisms.
Market engagement sessions are currently scheduled to take place in the week commencing Monday 31st October 2022. Gardiner & Theobald LLP have been appointed to lead the procurement of the new contract and will run the engagement sessions.
If your organisation is interested in taking part in the market engagement process, please respond to this Notice via the Delta portal by 6pm on 28th October.
Interested suppliers shall note that while the above provides an indication of TRP’s intended procurement strategy, we reserve the right to amend the strategy prior to procurement.
two.2.14) Additional information
The estimated value of the procurement activity is the currently-envisaged total contract term x the annual value.
The contract will deliver a mixture of services and works.
two.3) Estimated date of publication of contract notice
2 December 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/Q95D7Y7C65
GO Reference: GO-20221021-PRO-21215129