Section one: Contracting authority/entity
one.1) Name and addresses
The Royal Parks (TRP Trading Company Ltd)
The Old Police House, Hyde Park
London
W22UH
Country
United Kingdom
NUTS code
UKI - London
Companies House
10016100
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hyde Park Music Festival 2022-2027
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Music Festival for a six year period.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 217-534160
Section five. Award of contract/concession
Contract No
N/A
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
29 September 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
AEG Presents Ltd
6th Floor 240 Blackfriars Road
London
SE1 8NW
Country
United Kingdom
NUTS code
- UKI - London
Companies House
05452230
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £359,410,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Parks (TRP Trading Company Ltd)
London
W2 2UH
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79952000 - Event services
seven.1.3) Place of performance
NUTS code
- UKI3 - Inner London – West
seven.1.4) Description of the procurement:
The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Music Festival for a six year period. The contract was subsequently modified to include two additional event slots ("Additional Events") for the years 2022-2024 due to these event slots becoming unexpectedly available and the charity not having the necessary time available to undertake a procurement exercise. The modification notice was published on 08/09/2021 with reference number 2021/S 174-455283.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£359,410,000
seven.1.7) Name and address of the contractor/concessionaire
AEG Presents
6th Floor, 240 Blackfriars Road
London
SE1 8NW
Country
United Kingdom
NUTS code
- UKI - London
Companies House
05452230
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
TRP publishes this notice to record its intention to modify its contract for the operation and management of Hyde Park Music Festival (HPMF) to allow the Event Organiser to hold Additional Events (AEs) in 2025, 2026 & 2027, each having a capacity of 49,999. All of the events permissible each year under the contract (including the Additional Events) will be held within a three-week time period in June and July each year as an extension to the existing HPMF contract. It is considered that separation of the AEs into a separate contract would have a detrimental
impact on the park and the access to it, and enjoyment of it, by its estimated 12.8m visitors per annum.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
This is an Event Services contract, classified as 'social and other specific services' under Schedule 3 of the CCR. As such, TRP does not consider Regulation 43 of the CCR applies. Additional Events (AEs) have become available because a concession contract for an event in September expired during the Covid pandemic. The
cost of staging a smaller standalone event in September substantially outweighs the inclusion of the AEs in the HPMF Contract for 2025-27. Instead of 2 lots of event infrastructure being built and de-rigged and 2 lots of concerts - as was the previous arrangement when the 2 slots that are now the AEs were previously used for different events in September - there is only 1 event, 1 lot of infrastructure and 1 lot of disruption - significantly
better for the park environment and the enjoyment of the park by its visitors. The modification is also necessary as there is no time to procure an alternative event organiser (under a separate contract) to hold the AEs from 2025.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £359,410,000
Total contract value after the modifications
Value excluding VAT: £438,000,000