Commercial tools

390_23 Document Management Solutions

• Framework (PCR2015)

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• Procurement identifier (OCID): ocds-h6vhtk-033e25
• Lead contracting authority: Leicestershire County Council, trading as ESPO (Public Procurement Organisation Number: PNHT-9235-VXDV)

Procurement URL

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Contents

Overview

Commercial tool description

This framework provides customers with a simple and competitive route to access a range of document management solutions, including: scanning; storage and disposal of documents; the supply of software and consultancy services.

Key details

• Commercial tool status: Active
• Maximum fee charged to suppliers: 1%
• Available to other contracting authorities: Yes
• Contracting authorities that may use the tool: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal
• Award method when using the tool: Either with or without competition
• Special regime:
  No special regime

Lot details

Lot description

This Lot provides a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation, secure disposal of documents and EDRM software.

Lot status

Active

Lot start date

16 January 2023

Lot end date

15 January 2027

Contract delivery locations

• UK - United Kingdom

Lot CPV classifications

• 72300000 - Data services

Suppliers

01 Electronic Document Scanning and Software

Supplier name
Chaffinch Document
Civica UK Limited
Crown Worldwide Group
Document Options Ltd
Hugh Symons Information Management
Iron Mountain (UK) Ltd
MISL Limited
NEC Software Solutions UK Limited
Oasis Document and Data Management Ltd
On-Site Scanning Ltd
Pearl Scan Solutions
Quadient UK Limited
Restore Plc
Ricoh UK Ltd
Shredall
Specialist Computer Centres
Stor-A-File
Storetec Services Ltd
Uniscope International Ltd

02 Document Storage and Retrieval Services

Supplier name
Ardington Archives LLP
Chaffinch Document
Civica UK Limited
Crown Worldwide Group
Document Options Ltd
Iron Mountain (UK) Ltd
MISL Limited
NEC Software Solutions UK Limited
Oasis Document and Data Management Ltd
On-Site Scanning Ltd
Pearl Scan Solutions
Restore Plc
Ricoh UK Ltd
Shredall
Stor-A-File
Storetec Services Ltd
Uniscope International Ltd

03 Total Document Management Solution

Supplier name
Chaffinch Document
Civica UK Limited
Crown Worldwide Group
Document Options Ltd
Hugh Symons Information Management
Iron Mountain (UK) Ltd
NEC Software Solutions UK Limited
Oasis Document and Data Management Ltd
On-Site Scanning Ltd
Pearl Scan Solutions
Restore Plc
Ricoh UK Ltd
Stor-A-File
Storetec Services Ltd
Uniscope International Ltd

04 Document Management - Enhanced Handling and Security Requirements

Supplier name
Crown Worldwide Group
Document Options Ltd
Hugh Symons Information Management
Iron Mountain (UK) Ltd
NEC Software Solutions UK Limited
Oasis Document and Data Management Ltd
On-Site Scanning Ltd
Pearl Scan Solutions
Restore Plc
Ricoh UK Ltd
Specialist Computer Centres
Stor-A-File
Storetec Services Ltd