{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-077cf0?limit=100&updatedTo=2026-10-04T17:53:02", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "publishedDate": "2026-09-29T17:10:45+01:00", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "releases": [ { "ocid": "ocds-h6vhtk-077cf0", "id": "092077-2026", "tag": [ "tender" ], "date": "2026-09-29T17:10:45+01:00", "initiationType": "tender", "parties": [ { "name": "Isle of Wight Council", "id": "GB-PPON-PGYX-7387-YJXG", "identifier": { "scheme": "GB-PPON", "id": "PGYX-7387-YJXG" }, "address": { "streetAddress": "County Hall", "locality": "Newport", "postalCode": "PO30 1UD", "country": "GB", "countryName": "United Kingdom", "region": "UKJ34" }, "contactPoint": { "name": "Lucy Chandler", "email": "lucy.chandler@iow.gov.uk", "telephone": "+44 1983821000" }, "roles": [ "buyer" ], "details": { "url": "http://www.iow.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PGYX-7387-YJXG", "name": "Isle of Wight Council" }, "planning": { "noEngagementNoticeRationale": "PME decided not to be a requirement, hence no notice published." }, "tender": { "id": "DN830991", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of an Asset Management Solution - Competitive Flexible Procedure", "description": "To provide an Asset Management Solution for the Authority’s Property Services department that is fit for purpose and which contributes towards the Authority’s objective of creating opportunity for more efficient and effective working and to reduce duplication. Management of the Council's Property Portfolio. Contract mobilisation expected to be 04 Jan 27 - 24 May 27.\nPlease note that the start date is the expected 'Go Live' date, but the contract mobilisation is expected to begin 04 January 2027. ", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKJ34", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 241560.00, "amount": 201300.00, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Please refer to the Tender Pack for full details. \nThis Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure.\nThis Competitive Flexible Procedure will be conducted in two stages and will include presentations. \n- The Procurement does not require negotiations with the Suppliers, for example in connection with the draft Contract.\n•\tTender Stage 1 – Invitation to submit a tender (shortlist will be maximum of 4 suppliers)\n•\tTender Stage 2 (presentations from those shortlisted)\n•\tAward Stage" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "Please refer to Pro Contract eTendering portal - https://procontract.due-north.com/\nThis will be used for the following purposes:\n(a)\tIssuing of ITT, any associated documents and / or further instructions.\n(b)\tUploading and sharing of related documents to the ITT.\n(c)\tMessaging suppliers, either globally in relation to updates or individually where applicable.\n(d)\tIssuing updates, clarifications or information related to the ITT.\nThe Supplier shall ensure via the Portal that:\n(a)\tAll communications with the Authority, including clarifications, are directed via the messaging facility and they monitor the messaging facility for any updates related to the ITT.\n(b)\tMessaging queries including discrepancies, omissions or concerns about the Tender Pack are raised.\n(c)\tThe submission of the Tender response document related to this procurement.\n(d)\tSuppliers are advised not to make any direct contact with the Authority or their representatives concerning any aspects of this ITT process other than by the Authority’s Portal, except in exceptional circumstances.\n(e)\tIn the event of any operational issues in using the Portal Suppliers should contact procontractsuppliers@proactis.com\nDocuments must be uploaded in an “Open Document” format, and all attachments will ideally be Zipped into one file. (Use PDF documents where possible to reduce file sizes). \nSuppliers can upload / amend their Tender response via the Portal at any time prior to the submission deadline. The Tender response is secure and only visible to the Supplier up until the close deadline date / time at which point the system is locked to the Supplier and contents become visible to the Authority. \nTenders received after the return date will not be considered, unless there is a justifiable and evidenced reason beyond the control of the Supplier.\nTenders must be completed in English and unit rates and prices must be quoted in pounds sterling. Prices submitted are to be exclusive of VAT.\nThe Authority is not bound to accept the lowest or any Tender and may accept the whole or part of any Tender.\nInformation provided by the Supplier in the Tender shall constitute an irrevocable offer to the Authority that shall form part of any subsequent contract between the parties.\nAll information related to the Authority and supplied in connection with this procurement shall be kept by the Supplier in strictest confidence.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-27T14:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-10-16T14:00:00+01:00" }, "awardPeriod": { "endDate": "2026-12-18T23:59:59+00:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 241560.00, "amount": 201300.00, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "description": "Price", "numbers": [ { "number": 60.00, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Method Statement 1 - Data Migration / Data Upload", "description": "The Supplier is required to lead the Data Migration and Data Cleansing element at the start of the contract, as well as being responsible for the initial data upload. \nPlease describe in detail the support provided to the Authority for data migration, including scope (e.g. data mapping, cleansing, validation), responsibilities, tools used, and any assumptions or exclusions.\nPlease outline in your response but not be limited to:\n-\tA clear mobilisation and implementation timeline showing the critical path\n-\tHow data will be collated and migrated onto the database.\n-\tHow data accuracy, consistency and completeness will be controlled and assured during migration.\n-\tValidation methods, quality assurance workflows and testing processes\n-\tDetails of how data will be returned to the council at contract end, including format and secure transfer method, at no additional cost to the Authority\n-\tEvidence that the system supports integration with other software platforms through APIs and import/export functions\n-\tInitial Data upload is required during the migration phase, please set out further information on how you would manage and co-ordinate this, including details on volumes supported, formats accepted etc. ", "numbers": [ { "number": 10.00, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Method Statement 2 - Data Security ", "description": "The nature of the information held within the solution places a greater emphasis on data security. Please confirm how your solution addresses information security, including, but not limited to the points below:\n-\tEvidence of data protection controls, information on where the data is stored, and demonstration of compliance with ICO data residency and UK GDPR requirements if stored offsite.\n-\tConfirmation that the Council maintains 100% ownership of the data.\n-\tConfirmation that the system supports single sign on.\n-\tDoes the system support Multi-Factor Authentication?\n-\tEvidence that the system provides tamper proof audit logs that detail who accessed, modified or deleted a record.\n-\tInformation regarding the frequency of backups and any data encryption of these, as well as the storage of backups and if these are held in a separate geographic location than the server.\n-\tConfirmation of physical security controls for any onsite hosted hardware.\n-\tDetail explaining what your contractual guarantee for notifying us of a data breach is.", "numbers": [ { "number": 5.00, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Method Statement 3 - User Engagement with the System", "description": "The solution will be used by a broad cross section of the Authority’s departments, each requiring different outputs from the system, this also emphasises the importance of ongoing technical support. Please address how the proposed solution meets the requirements within the specification, outlining where it may exceed the requirements and addressing the items below:\n•\tEvidence on an intuitive system interface, providing an easy to navigate platform where data is accessible and clearly laid out. This should be suitable for non-technical users.\n•\tEvidence that a detailed training programme will be provided at the start of the contract with further training documents available throughout the life of the contract. \n•\tA breakdown of your approach to database/solution support, your expected query/support response times, support hours and routes for escalation, and how this meets or exceeds our KPIs. \n•\tEvidence of customisable reporting and details on how this is achieved to meet the needs of different service areas.\n•\tInformation on your approach to system maintenance, upgrades and future product development.\n•\tDetails on how software upgrades take place and if they are conducted outside of standard business hours limiting any downtime.\n•\tExplanation on how the database handles Subject Access Requests (SAR’s) from tenants.\n•\tInformation on the business continuity and disaster recovery arrangements, including Recovery Point Objective (RPO) and Recovery Time Objective (RTO).\n-\tA breakdown of the training provided to ensure the competency of users ahead of BAU.", "numbers": [ { "number": 5.00, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Method Statement 4 - Demonstration Qualitative Assessment. Reserved for Stage Two of the Competitive Flexible Procedure", "description": "•\tPlease demonstrate via the demonstration, the meeting of all mandatory specification requirements that will be delivered within the core system offering. Please clearly identify:\no\tany functionality requiring additional modules, integrations, or third-party solutions;\no\tany associated additional costs (one-off or recurring)\no\tdetails of the product/solution roadmap, including planned enhancements, release frequency, and approach to continuous improvement (10%).\n•\tPlease demonstrate your processes and procedures for managing this project including how you will maintain effective communication with the Authority throughout the contract (5%).\n•\tPlease demonstrate how the Property Management requirements will be met, including registration, property details, history, records, as well as hoe the system produces meaningful reports at no additional cost. (5%).", "numbers": [ { "number": 20.00, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-05-24T00:00:00+01:00", "endDate": "2030-05-23T23:59:59+01:00" } } ], "lotDetails": { "noLotsDivisionRationale": "One solution required only, therefore lots are not appropriate." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "092077-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/092077-2026", "datePublished": "2026-09-29T17:10:45+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "The requirement can be set out as below:\n(1a) Payment for the Asset Management Solution will be made once the acceptance testing milestone has been signed off by the Authority and paid via PO. This is to be to be agreed by the Authority with successful supplier on contract acceptance however must be completed at the very latest by 24 May 2027 (or the Go Live date, if this commences earlier).\n(1b) Professional/Implementation services will be paid via PO and be considered as “one off” payments. This is to be to be agreed by the Authority with successful supplier on contract acceptance however must be completed at the very latest by 24 May 2027 (or the Go Live date, if this commences earlier).\nAsset Management Solution Integration/Configuration as detailed to meet our requirements will be paid once the acceptance testing milestone has been signed off by the Authority and paid via PO. This is to be agreed by the Authority with successful supplier on contract acceptance however must be completed at the very latest by 24 May 2027 (or the Go Live date, if this commences earlier).\n(c) Support, Maintenance and License requirements will commence after the acceptance testing milestone has been signed off by the Authority. This will start the S/M/L element of the contract for the Asset Management Solution. The term of the S/M/L contract will be 3 years from the date of the acceptance testing milestone signed off by the Authority, expected to be at the latest by 24 May 2027. Payment for this element will be paid annually in advance via PO." } }, "language": "en" } ] }