{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-06f63e?limit=100&updatedTo=2026-10-04T17:49:09", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "publishedDate": "2026-09-10T09:08:24+01:00", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "releases": [ { "ocid": "ocds-h6vhtk-06f63e", "id": "085635-2026", "tag": [ "tender" ], "date": "2026-09-10T09:08:24+01:00", "initiationType": "tender", "parties": [ { "name": "KNOWLEDGE TRANSFER NETWORK LIMITED", "id": "GB-COH-08705643", "identifier": { "scheme": "GB-COH", "id": "08705643" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PCYD-9398-LHND" } ], "address": { "streetAddress": "Suite 218, Business Design Centre 52 Upper Street", "locality": "London", "postalCode": "N1 0QH", "country": "GB", "countryName": "United Kingdom", "region": "UKI43" }, "contactPoint": { "email": "finance@ktn-uk.org" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-COH-08705643", "name": "KNOWLEDGE TRANSFER NETWORK LIMITED" }, "tender": { "id": "ocds-h6vhtk-06f63e", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Event Management System", "description": "Background\nInnovate UK Business Connect brings together businesses, researchers, investors and partners to accelerate innovation across the UK. As part of UK Research and Innovation (UKRI), and a strategic delivery partner to Innovate UK, we connect organisations to funding opportunities, partnerships and expertise to help ideas move from concept to scale. \nOne of the key tools for making these connections is events. We deliver a diverse portfolio of in-person, virtual and hybrid events, ranging from webinars and workshops to large-scale conferences and exhibitions. \nTo support the effective planning, delivery and evaluation of these events, we are seeking proposals from suppliers who can provide a modern event management system that streamlines event operations, enhances the participant experience and supports data-driven decision-making.\nDescription of work\nInnovate UK Business Connect is seeking tenders from providers who can supply a single event management system that supports the end-to-end event lifecycle, including event creation, registration management, attendee communications, speaker and exhibitor management, networking, reporting and post-event evaluation. \nThe system should integrate with existing business systems where required and provide a single source of truth for event delivery teams. This aligns with the organisation's wider objective of ensuring events are outcome-led, measurable and supported by efficient registration, communication and reporting processes.\nThe event management system should:\n•\tDeliver an intuitive and user-friendly delegate journey from registration through to post-event follow-up\n•\tImprove the event experience for speakers and exhibitors\n•\tReduce manual administration and improve operational efficiency\n•\tProvide real-time visibility of registrations, attendance, engagement and event performance\n•\tSupport both virtual and in-person event delivery models\n•\tEnable consistent data capture and reporting to demonstrate event impact and ROI\n•\tSupport accessibility, compliance and data protection requirements\nThe platform must support multiple user roles and permission levels to reflect different operational needs across the organisation. As a minimum, the system should accommodate the following user groups: \n•\tEvent Managers\no\tFull end-to-end event management capabilities\no\tCreation, configuration and administration of events\no\tManagement of registrations, attendee communications, speakers and exhibitors \no\tAccess to event-level reporting, analytics and post-event evaluation data\n•\tMarketing Managers \no\tAccess to update and manage event webpages and associated content\no\tAccess to registration, engagement and performance reporting\n•\tIntegrated Systems\no\tAdministration of integrations between the event management platform and our CRM system (Workbooks) \no\tManagement of data flows, field mapping, data quality and synchronisation processes\no\tAccess to reporting, data exports and system configuration relating to integrations\n•\tSystem Administrators\no\t A small number of designated super users (typically two to three individuals)\no\tFull platform administration rights, including user management, permissions, integrations, security settings and system configuration\nWe deliver a large and diverse portfolio of business-to-business events. Historically, this has included more than 300 events per year and generating approximately 60,000 delegate registrations annually.\nThe event management platform must be capable of supporting a range of event formats, scales and audience sizes, including:\n•\tIn person events: We deliver approximately 100 in-person events each year, typically attracting between 30 and 2,000 delegates to each. Most events are free to attend and may span one or more days. We do not require onsite event delivery support from the appointment supplier; however the platform must provide the functionality and tools to enable our team to manage attendee registration and onsite event operations, and provide a seamless and efficient onsite experience for attendees\n•\tOnline Events: We deliver close to 200 fully online events annually. The majority are webinars, including webinar series and interactive workshops. We also run a small number of larger-scale virtual conferences and exhibitions, some of which take place over multiple days. The platform should provide a seamless user experience for both organisers and attendees and support the delivery of events of varying size and complexity.\n•\tHybrid: A smaller proportion of our events are hybrid, combining in-person and virtual attendance. The platform should support hybrid event delivery and provide a consistent registration, communication and reporting experience across both audience groups.\nThe proposed solution must be capable of supporting this volume of activity while providing robust registration management, attendee communications, data integration, reporting and analytics across all event formats.\nTimings\nThis is a two-stage evaluation process. We will do an initially score of each supplier bid with the top two or three scoring suppliers invited to provide a demonstration. \nThis will be the opportunity for the selected suppliers to demonstrate the setup of an event using a given scenario. \nAnticipated timeline:\n•\tOctober: demo\n•\tNovember: final evaluation\n•\tNovember - December: Contract is awarded\n•\t1 April 2027: Contract starts\n•\tApril - September: Onboarding, training, templates created and integrations built\n•\tSeptember onwards: Events start to be managed from the platform\nCost\nThe maximum value of this requirement over the three-year period is a maximum of £600,000.00 excluding VAT.\nThis contract is structured as an initial two-year period with a maximum budget of £400,000.00 excluding VAT with an optional 12-month extension valued at maximum £200,000.00 excluding VAT.\nSubmission\nIn response to this tender, please provide the information listed below.\n•\tShort narrative describing your overall approach to working with Innovate UK Business Connect \n•\tChecklist against the requirements\n•\tSupporting information against the essential requirements\n•\tA rate card of costs associated with services you provide\n•\tA completed copy of the Pre-Qualification Questionnaire including:\no\tA copy of your audited accounts for the most recent two years (or alternative means of demonstrating financial status if trading for less than a year)\n•\tLegal information i.e. Your standard T&Cs\nPlease provide the information requested above to re.support@iukbc.org.uk by 17:00 10 October 2026 at the latest. IR35 will be assessed before the awarding of a successful contract. Submissions sent without relevant documents as listed above will be automatically rejected. \nInnovate UK Business Connect may require successful submissions to be subject to non-disclosure agreements.\nEvaluation structure\nSubmissions will be scored against the following areas:\n•\tValue for money - 20% \n•\tTechnical specification - 70%\no\talignment to objective 10%\no\tessential requirements 40%\no\tdesirable requirements 20%\n•\tDemonstration - 10%", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 720000, "amount": 600000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "mainProcurementCategory": "goods", "aboveThreshold": false, "submissionMethodDetails": "Submissions to be submitted only via email to re.support@iukbc.org.uk\nThere is no website/portal for submissions to be uploaded to.", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed" }, "tenderPeriod": { "endDate": "2026-10-10T17:00:00+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 720000, "amount": 600000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Value for money", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technial Specification", "description": "Alignment to objective 10%\nEssential requirements 40%\nDesirable requirements 20%", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Demonstration", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2030-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Optional 12-month extension following a maximum two-year contract." } } ], "documents": [ { "id": "A-22204", "documentType": "biddingDocuments", "description": "Invitation to Tender document with full details of requirements", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-22204", "format": "application/pdf" }, { "id": "A-22206", "documentType": "biddingDocuments", "description": "Pre-Qualification Questionnaire", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-22206", "format": "application/pdf" }, { "id": "085635-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/085635-2026", "datePublished": "2026-09-10T09:08:24+01:00", "format": "text/html" } ] }, "language": "en" } ] }