{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-04efef?limit=100&updatedTo=2026-04-04T12:50:33", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "publishedDate": "2025-09-25T16:46:51+01:00", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "releases": [ { "id": "059874-2025", "tag": [ "award", "contract" ], "date": "2025-09-25T16:46:51+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04efef", "parties": [ { "name": "Board of Trustees of the Royal Botanic Gardens Kew", "id": "GB-CHC-803428", "identifier": { "scheme": "GB-CHC", "id": "803428" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PGTT-3583-QXLN" } ], "address": { "streetAddress": "THE HERBARIUM", "locality": "KEW GREEN", "postalCode": "TW9 3AE", "country": "GB", "countryName": "United Kingdom", "region": "UKI75" }, "contactPoint": { "email": "procurement@kew.org" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - 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"smeFinalStageBids", "value": 7, "relatedLot": "Lot 2" }, { "id": "8", "measure": "vcseFinalStageBids", "value": 1, "relatedLot": "Lot 2" } ] }, "awards": [ { "id": "1", "title": "Lot 1: design & Fabrication", "status": "pending", "date": "2025-07-17T00:00:00+01:00", "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-04473624", "name": "TWO TAILS PRODUCTIONS LIMITED" }, { "id": "GB-COH-12838731", "name": "LIMA STUDIO LTD" }, { "id": "GB-COH-07703702", "name": "THE BAKEHOUSE FACTORY LTD" }, { "id": "GB-COH-09166769", "name": "KIT AND CABOODLE LTD." } ], "items": [ { "id": "RBGKEW1418", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" } ], "deliveryAddresses": [ { "region": "UKI", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "RBGKEW1418" } ], "standstillPeriod": { "endDate": "2025-07-28T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-08-25T00:00:00+01:00", "endDate": "2027-08-24T23:59:59+01:00", "maxExtentDate": "2029-08-24T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "One extension option of a maximum 2 years (24 months)" }, "relatedLots": [ "RBGKEW1418" ], "documents": [ { "id": "041108-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/041108-2025", "datePublished": "2025-07-17T17:04:29+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-07-17T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-08-22T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "2", "title": "Lot 2: Theatrical Performance", "status": "pending", "date": "2025-07-17T00:00:00+01:00", "value": { "amountGross": 600000, "amount": 500000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-07005744", "name": "WILD RUMPUS COMMUNITY INTEREST COMPANY" }, { "id": "GB-COH-04473624", "name": "TWO TAILS PRODUCTIONS LIMITED" }, { "id": "GB-COH-07703702", "name": "THE BAKEHOUSE FACTORY LTD" }, { "id": "GB-COH-09166769", "name": "KIT AND CABOODLE LTD." }, { "id": "GB-COH-3062624", "name": "Theatre-Rites" } ], "items": [ { "id": "Lot 2", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "92312100", "description": "Theatrical producers', singer groups', bands' and orchestras' entertainment services" }, { "scheme": "CPV", "id": "92312110", "description": "Theatrical producer entertainment services" } ], "deliveryAddresses": [ { "region": "UKI", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "Lot 2" } ], "standstillPeriod": { "endDate": "2025-07-28T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-08-25T00:00:00+01:00", "endDate": "2027-08-24T23:59:59+01:00", "maxExtentDate": "2029-08-24T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "One extension of a maximum 2 years (24 months)" }, "relatedLots": [ "Lot 2" ], "documents": [ { "id": "041108-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/041108-2025", "datePublished": "2025-07-17T17:04:29+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-07-17T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-08-22T23:59:59+01:00", "status": "scheduled" } ] } ], "language": "en" }, { "id": "012690-2025", "tag": [ "tenderUpdate" ], "date": "2025-04-03T09:55:26+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04efef", "parties": [ { "name": "Board of Trustees of the Royal Botanic Gardens Kew", "id": "GB-CHC-803428", "identifier": { "scheme": "GB-CHC", "id": "803428" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PGTT-3583-QXLN" } ], "address": { "streetAddress": "THE HERBARIUM", "locality": "KEW GREEN", "postalCode": "TW9 3AE", "country": "GB", "countryName": "United Kingdom", "region": "UKI75" }, "contactPoint": { "email": "procurement@kew.org" }, "roles": [ "buyer" ], "details": { "url": "http://www.kew.org", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-CHC-803428", "name": "Board of Trustees of the Royal Botanic Gardens Kew" }, "tender": { "id": "RBGKEW1418", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "RBGKEW1418 - Kew Gardens and Wakehurst Creative Programming Framework", "description": "The purpose of this procurement exercise is to develop a Framework of Suppliers that work with Kew Gardens and Wakehurst to deliver and contribute to our creative vision for our programmes.\nA Framework is essentially a list of ranked suppliers. Suppliers are ranked according to the scores awarded by RBG Kew's evaluation panel during this procurement process and are awarded according to the Evaluation Criteria - as detailed in Part 1: ITT. The Evaluation Criteria is the methodology showing what percentage of the overall score can be awarded for each element of Supplier tender submissions.\nThe goal of the procurement exercise is that we will have two lists of Suppliers (one for each Lot: Design & Fabricate; and Theatrical Performance) and we would like to see up to five Suppliers on each list.\nThis procurement comprises two Lots:\nLot 1: Design & Fabricate - We will expect the Supplier to respond creatively to the Brief and use their design and inventive problem-solving expertise to develop playful, inviting, unique, innovative and aesthetically sensitive responses, and to then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management.\nLot 2: Theatrical Performance - We will expect the Supplier to respond creatively to the Creative Brief and use their design and theatrical skills to develop imaginative, immersive and participatory theatrical programming together with the project management, design, install, maintenance and deinstallation of sets, stages, props and costumes to creatively cast and stage the performances within Kew landscapes.", "status": "active", "items": [ { "id": "RBGKEW1418", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" } ], "deliveryAddresses": [ { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "RBGKEW1418" }, { "id": "Lot 2", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "92312100", "description": "Theatrical producers', singer groups', bands' and orchestras' entertainment services" }, { "scheme": "CPV", "id": "92312110", "description": "Theatrical producer entertainment services" } ], "deliveryAddresses": [ { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "Lot 2" } ], "value": { "amountGross": 1800000, "amount": 1500000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Stage 1 - Selection\nEvaluation of PSQ including conditions of participation. A maximum of the top 10 scoring suppliers for each lot (2 lots) will be shortlisted to Stage 2.\nFull details of the PSQ conditions of participation questions and evaluation methodology are detailed in Part 1: ITT and Part\n4: PSQ\nRBG Kew reserves the right to refine the award criteria for Stage 2 during this time in accordance with the Act\nStage 2 - Tendering\nWritten technical and commercial submission and presentation of technical submission. All suppliers will be invited to present.\nFull details of Award criteria and evaluation methodology is detailed in Part 1: ITT document\nStage 3 - Preferred Suppliers\nRBG Kew reserves the right to enter into negotiations with the Preferred Suppliers in order to finalise the terms of the contract(s) (e.g. clarifications, specifications, optimisation and other negotiations to confirm financial commitments or other terms contained in the Preferred Supplier's tender submission and / or BAFO).\nPart 4 - Standstill\nNotification of contract award a nd mandatory standstill period in accordance with the Act" }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 10, "method": "withAndWithoutReopeningCompetition", "type": "closed", "description": "Framework Call off procedures\nDuring the lifetime of the Contract, RBG Kew may call-off from this framework agreement in two different ways.\nOption 1: Ranked direct award\nOption 2: Further competition between all suppliers on the framework\nThe option chosen will depend upon the individual requirements of each programme.\nOption 1: Direct Award\nDirect Award to the top ranked Supplier. The ranking of the Suppliers is determined through the Framework Agreement ITT process.\nProcess\n1.\tRBG Kew draft a Creative Brief and issue it to the top ranked supplier.\n2.\tSupplier reviews the Creative Brief and provides a response in the required timescales in accordance with the method detailed in the Creative Brief\n3.\tIf the Supplier is unable to provide a response for any of the following reasons:\n•\tThey do not have capacity to undertake the work; or\n•\tCannot respond within the required timescales as detailed in the Brief; or\n•\tThere are other relevant issues such as conflict of interest.\nthe second ranked supplier should be appointed. If the second ranked supplier cannot meet the need, the third ranked supplier should be approached. This process is repeated until a supplier can meet the requirements.\n4.\tThe relevant Supplier responds to the Creative Brief as per the method outlined in the documentation.\n5.\tAn Order (Call Off Contract) will be placed after RBG Kew has discussed its specific requirements with the Supplier and agreement has been reached as to timescales, methodology/approach, specific service requirements, key milestones and performance indicators to be met. The Standard Terms and Conditions of any call-off contract shall be as those stated in the Framework Agreement Contract\nOption 2: Further Competition.\nFurther competition between all suppliers on the framework.\nProcess\n1.\tRBG Kew to draft a Creative Brief and further competition documentation and issue to all suppliers\n2.\tSuppliers to respond as per the method outlined in the further competition documentation\n3.\tRBG Kew assess responses using the evaluation criteria below\n4.\tRBG Kew places an Order (Call Off Contract) with the successful Supplier. The Standard Terms and Conditions of any call-off contract shall be as those stated in the Framework Agreement Contract.\nDue to the individual nature of all programmes the pricing for each programme will be requested during the chosen call off procedure." } }, "submissionMethodDetails": "To access full tender pack, register for the opportunity and submit documents for Stages 1 and 2 of this procurement process. \nFollow these steps:\n1. Go to https://www.delta-esourcing.com/\n2. Create an account or log in to existing account\n3. Go to 'Response Manager'\n4. In the 'Access Code' field type the following 289T697S9H\nSuppliers MUST submit their completed documents via the etendering portal SQ or Tenderbox.\nRBG Kew will not accept tenders submitted by email or the portal messaging facility.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-04-28T11:00:00+01:00", "enquiryPeriod": { "endDate": "2025-04-23T15:00:00+01:00" }, "awardPeriod": { "endDate": "2025-07-22T23:59:59+01:00" }, "lots": [ { "id": "RBGKEW1418", "identifiers": [ { "id": "1" } ], "title": "Design & Fabricate", "description": "We will expect the Supplier to respond creatively to the Brief and use their design and inventive problem-solving expertise to develop playful, inviting, unique, innovative and aesthetically sensitive responses, and to then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management.\nProjects will include all or a combination of the following:\n·Interactive installations\n·Stand-alone vignettes\n·Set dressing\n·Props\n·Wayfinding\n·Interpretation panels\nFull detailed specification provided in Part 2:specification and associated appendices", "status": "active", "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Lot 1: Design & Fabricate will be evaluated as follows\nCreative presentation Maximum available score 150\nTechnical written submission Maximum available score 150\nTotal Cost Maximum available score 20\nTotal maximum weighting available\nFull sub criteria is detailed in Part 1: ITT", "criteria": [ { "type": "quality", "name": "Creative presentation", "description": "Suppliers will submit a 15 page creative presentation by the stage 2 submission deadline detailed in Part 1: ITT.\nAll suppliers will present this to RBG kew at a time and date to be arranged.\nPotential presentation dates are detailed in Part 1: ITT\nA total maximum score of 150 is available for this criteria.\nSub criteria as follows:\nCreative Approach\nAn overarching explanation of your creative approach. Please describe:\n-\twhat you have understood from the Specification and the Creative Brief;\n-\thow you have approached your response;\n-\twhat you understand about the story;\n-\thow the brand will work as a brand partner for Kew;\n-\twhat the visitor experience will be\n-\thow your work will deliver that experience\nmaximum score 30\nTrail Points: Visitor Experience Drawings\nOne drawing of each of the six trail points (6 drawings in total) showing your proposal for the visitor experience at each trail point. The drawings should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features.\nmaximum score 40\nTrail Points: Mood Board\nOne mood board with inspirational photographs for each of the six trail points (six mood boards in total) with similar activities to those you are proposing. Each mood board should include a written explanation of the interactive element of each trail point and how it relates to / describes the environment it is supposed to evoke.\nmaximum score 20\nWelcome Moment: Visitor Experience Drawing\nOne drawing of the welcome moment showing the visitor experience. The drawing should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features.\nmaximum score 30\nBear: Visitor Experience Drawings\nOne drawing of the bear showing the visitor experience. The drawing should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features.\nmaximum score 30" }, { "type": "quality", "name": "Technical written submission", "description": "Suppliers will submit a written response 15 page document to the questions detailed in Part 1: ITT.\nA total maximum score of 150 is allocated to this criteria\nSub criteria as follows:\nPractical Considerations\nPlease provide a written statement which responds in detail to the Practical Considerations in the Creative Brief explaining how you would mitigate against / provide for these design challenges with regard to the trail points, welcome moment, and the bear.\nMaximum score 30\nTrail Points: Construction Drawings\nOne construction drawing for any three of the six trail points (3 construction drawings) which demonstrates the construction of each trail point. The drawings should be clearly labelled with short notes about the materials and fixing methods, etc and include a practical explanation of how each trail point/interactivity will work - please consider particularly the need for accessibility; and the need for these elements to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations.\nMaximum score 30\nWelcome Moment: Construction Drawing\nOne construction drawing which demonstrates the construction of the welcome moment. The drawing should be clearly labelled with short notes about the materials and fixing methods, etc and include a practical explanation of how the welcome moment will work - please consider particularly the need for accessibility; and the need for these elements to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations.\nMaximum score 10\nBear: Construction Drawing\nOne construction drawing which demonstrates the construction of the bear. The drawing should be clearly labelled with short notes about the materials and fixing methods, etc and include a practical explanation of how the bear will work - please consider particularly the need for accessibility; and the need for these elements to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations.\nMaximum score 10\nRisk Assessment and Method Statement for Installation\nPlease provide a risk assessment and method statement for installation.\nThe method statement should be a step-by-step plan of how you will install the trail elements in the landscapes.\nThe risk assessment should include all the hazards you would anticipate encountering when installing your designs on site and how you would mitigate against the risks.\nMaximum score 30\nRisk Assessment for Live Event\nPlease provide a risk assessment that includes all the hazards you would anticipate your designs might pose to visitors and staff whilst the event is live, and how you would mitigate against the risks.\nMaximum score 30\nYour Team\nPlease let us know how you normally work with clients. What roles exist within your team? Who undertakes project management, design, fabrication, installation, maintenance and derig? What specialist skills, resources, technology and equipment do you have that will enable you to meet the Specification? If you normally work with subcontractors please name them.\nMaximum score 10" }, { "type": "cost", "name": "Total Cost", "description": "Suppliers will be required to provide a full detailed breakdown of costs for the programme scenario detailed in Part 2: Specification Appendix 1.\nA maximum score of 20 is allocated to this criteria" } ] }, "secondStage": { "maximumCandidates": 10 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta" }, { "type": "technical", "description": "Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta" }, { "description": "In addition to the checks using mandatory and discretionary exclusions grounds the following conditions of participation will be used to select tenders to apply for this lot.\nSuppliers must pass all of the following questions\nQuestion 13\tTerms & Conditions\tPass/Fail\nQuestion 14 \tInsurance\nQuestion 15\tWorking at Kew & Wakehurst\nAll suppliers that pass these questions will then be evaluated by the following 8 questions\nAll carry a weighting of 10 each (maximum score is 80)\n16.1 Demonstration of work for family audiences\n16.2 Demonstration of work that took place in an outdoor environment.\n16.3 Demonstration of work that used a licenced property or helped to tell a mission-based story for the client\n16.4 Demonstration of work that was interactive, included challenge and reward, or learning through play\n16.5 Demonstration of work that included installations or sets\n16.6 Demonstration of a clear understanding of health and safety and how this was applied to the project\n16.8 Demonstration of a commitment to Equality, Diversity & Inclusion\n16.9 Demonstration of a commitment to sustainability\nEach question will be allocated a score out of 5 using the scoring methodology detailed in Part 1 - ITT. Total of all weighted questions is 80\nSuppliers must achieve a minimum score of 3 out of 5 to pass.\nThe top 10 scoring suppliers will be invited to submit a tender for this lot at Stage 2 - tendering.", "forReduction": true } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-08-31T00:00:00+01:00", "endDate": "2027-08-30T23:59:59+01:00", "maxExtentDate": "2029-08-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "One extension option of up to 2 years" } }, { "id": "Lot 2", "title": "Theatrical Performance", "description": "We will expect the Supplier to respond creatively to the Brief and use their design and theatrical skills to develop imaginative, immersive and participatory theatrical programming together with the project management, design, install, maintenance and deinstallation of sets, stages, props and costumes to creatively cast and stage the performances within Kew landscapes.\nDepending on the programme, the Creative Brief may be for any or all of the following programme deliverables (these lists are not exhaustive):\n·Narrative and script development\n·Experience development\n·Stage sets\n·Installations\n·Props\n·Costumes\n·Music and choreography\n·Cast", "status": "active", "value": { "amountGross": 600000, "amount": 500000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Lot 1: Design & Fabricate will be evaluated as follows\nCreative presentation maximum score 100\nTechnical written submission maximum score 100\nTotal Cost maximum score 20\nTotal maximum available score 220\nFull sub criteria is detailed in Part 1: ITT", "criteria": [ { "type": "quality", "name": "Creative presentation", "description": "Suppliers will submit a 15 page creative presentation by the stage 2 submission deadline detailed in Part 1: ITT.\nAll suppliers will present this to RBG kew at a time and date to be arranged.\nPotential presentation dates are detailed in Part 1: ITT\nA total maximum score of 150 is allocated to this criteria\nSub criteria as follows\nCreative Approach\nAn overarching explanation of your creative approach. Please describe:\n-\twhat you have understood from the Specification and the Creative Brief\n-\thow you have approached your response\n-\thow your proposal links to key themes\n-\twhy this experience will encourage visitors to visit Kew\n-\tthe number of visitors at one time that can interact\n-\thow these visitors can enjoy the programme on a drop-in basis\nMaximum score 20\nExperience: Narrative Storyboard\nA visual storyboard explaining the narrative of the experience in a series of scenes, to demonstrate what visitors will experience (see, hear, touch, etc) when they attend the experience.\nThe visual storyboard should be clearly annotated and detail what is happening in each scene.\nPlease ensure you explain:\n-\thow visitors will learn about fungi\n-\tthe challenge and reward element\n-\tthe call and response, participatory element\n-\twhether you will include choreography and music\nMaximum score 30\nExperience: Costumes Drawings and Photographs\nDrawings of the costumes you are proposing to develop. The drawing should be clearly labelled and detail the key elements of the design, materials, and any other features. Explain how the costumes will visually bring to life the story of fungi.\nPlease also include inspirational photographs of costumes similar to those which you are proposing.\nMaximum score 20\nStaging: Visitor Experience Drawings and Photographs\nTwo drawings of the scenery, staging and props showing the visitor experience. The drawings should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features. Explain how the scenery, staging and props will visually bring to life the story of fungi.\nPlease also include inspirational photographs of scenery, staging and props similar to those which you are proposing.\nMaximum score 20\nCast: Photographs and Experience\nPlease provide photographic examples of the actors you might propose for this programme and their relevant experience.\nMaximum score 10" }, { "type": "quality", "name": "Written technical submission", "description": "Suppliers will submit a written response 15 page document to the questions detailed in Part 1: ITT.\nA total maximum score of 150 is allocated to this criteria\nSub criteria as follows\nPractical Considerations\nPlease provide a written statement which responds in detail to the Practical Considerations in the Creative Brief explaining how you would mitigate against / provide for these design challenges with regard to the Experience, Staging, and Cast.\nMaximum score 30\nStaging: Construction Drawings\nTwo construction drawings of the scenery, staging and props which demonstrate the constructions and how they will be installed. The drawings should be clearly labelled with short notes about the materials and fixing methods, etc Please consider particularly the need for this element to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations. Please explain any sound or lighting. \tMaximum score 20\nRisk Assessment and Method Statement for Staging Installation\nPlease provide a risk assessment and method statement for installation.\nThe method statement should be a step-by-step plan of how you will install the scenery, staging and props in the landscapes.\nThe risk assessment should include all the hazards you would anticipate encountering when installing your designs on site and how you would mitigate against the risks.\nMaximum score 20\nRisk Assessment for Live Event\nPlease provide a risk assessment that includes all the hazards you would anticipate your designs might pose to visitors and staff whilst the event is live, and how you would mitigate against the risks.\nMaximum score 20\nYour Team\nPlease let us know how you normally work with clients. What roles exist within your team? Who undertakes project management, design, fabrication, installation, maintenance and derig? What specialist skills, resources, technology and equipment do you have that will enable you to meet the Specification? If you normally work with subcontractors please name them.\nMaximum score 10" }, { "type": "cost", "name": "Total Cost", "description": "Suppliers will be required to provide a full detailed breakdown of costs for the programme scenario detailed in Part 2: Specification Appendix 2.\nA maximum score of 20 is allocated to this criteria" } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta)" }, { "type": "technical", "description": "Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta)" }, { "description": "In addition to the checks using mandatory and discretionary exclusions grounds the following conditions of participation will be used to select tenders to apply for this lot.\nSuppliers must pass all of the following questions\nQuestion 13\tTerms & Conditions\tPass/Fail\nQuestion 14 \tInsurance\nQuestion 15\tWorking at Kew & Wakehurst\nAll suppliers that pass these questions will then be evaluated by the following 9 questions\nAll carry a weighting of 10 each (maximum score is 90)\n17.1 Demonstration of work for family audiences\n17.2 Demonstration of work that took place in an outdoor environment.\n17.3 Demonstration of work that used a licenced property or helped to tell a mission-based story for the client\n17.4 Demonstration of work that was interactive, included challenge and reward, or learning through play\n17.5 Demonstration of work that included scenery, sets, costumes and props\n17.6 Demonstration of work that included actors, explainers, or hosts engaging visitors\n17.7 Demonstration of a clear understanding of health and safety and how this was applied to the project\n17.8 Demonstration of a commitment to Equality, Diversity & Inclusion\n17.9 Demonstration of a commitment to sustainability\nEach question will be allocated a score out of 5 using the scoring methodology detailed in Part 1 - ITT. Total of all weighted questions is 90\nSuppliers must achieve a minimum score of 3 out of 5 to pass.\nThe top 10 scoring suppliers will be invited to submit a tender for this lot at Stage 2 - tendering.", "forReduction": true } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-08-31T00:00:00+01:00", "endDate": "2027-08-30T23:59:59+01:00", "maxExtentDate": "2029-08-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "One extension option of up to 2 years" } } ], "lotDetails": { "awardCriteria": { "description": "Both Lots will be evaluated separately. The top 5 scoring suppliers in each lot (using the published award criteria in this notice and the associated ITT documents ) will be awarded to contract and appointed to the framework." } }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "description": "1. Go to https://www.delta-esourcing.com/\n2. Create an account or log in to existing account\n3. Go to 'Response Manager'\n4. In the 'Access Code' field type the following 289T697S9H\nThis will enable you to access the full tender pack, register and interest and apply for the opportunity.\nAll applications and correspondence must be via the tendering portal", "url": "https://www.delta-esourcing.com/" }, { "id": "A-422", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-422", "format": "application/pdf" }, { "id": "A-423", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-423", "format": "application/pdf" }, { "id": "A-424", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-424", "format": "application/pdf" }, { "id": "A-425", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-425", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-426", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-426", "format": "application/pdf" }, { "id": "A-427", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-427", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "A-428", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-428", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-432", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-432", "format": "application/pdf" }, { "id": "012690-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/012690-2025", "datePublished": "2025-04-03T09:55:26+01:00", "format": "text/html" } ], "amendments": [ { "description": "Tendering portal link not working and they are not able to resolve the issue - have updated instructions on how to access the tender pack, register an interest and apply.", "id": "012690-2025" } ] }, "language": "en" }, { "id": "012631-2025", "tag": [ "tender" ], "date": "2025-04-02T17:11:46+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04efef", "parties": [ { "name": "Board of Trustees of the Royal Botanic Gardens Kew", "id": "GB-CHC-803428", "identifier": { "scheme": "GB-CHC", "id": "803428" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PGTT-3583-QXLN" } ], "address": { "streetAddress": "THE HERBARIUM", "locality": "KEW GREEN", "postalCode": "TW9 3AE", "country": "GB", "countryName": "United Kingdom", "region": "UKI75" }, "contactPoint": { "email": "procurement@kew.org" }, "roles": [ "buyer" ], "details": { "url": "http://www.kew.org", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-CHC-803428", "name": "Board of Trustees of the Royal Botanic Gardens Kew" }, "tender": { "id": "RBGKEW1418", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "RBGKEW1418 - Kew Gardens and Wakehurst Creative Programming Framework", "description": "The purpose of this procurement exercise is to develop a Framework of Suppliers that work with Kew Gardens and Wakehurst to deliver and contribute to our creative vision for our programmes. \nA Framework is essentially a list of ranked suppliers. Suppliers are ranked according to the scores awarded by RBG Kew's evaluation panel during this procurement process and are awarded according to the Evaluation Criteria - as detailed in Part 1: ITT. The Evaluation Criteria is the methodology showing what percentage of the overall score can be awarded for each element of Supplier tender submissions.\nThe goal of the procurement exercise is that we will have two lists of Suppliers (one for each Lot: Design & Fabricate; and Theatrical Performance) and we would like to see up to five Suppliers on each list. \nThis procurement comprises two Lots: \nLot 1: Design & Fabricate - We will expect the Supplier to respond creatively to the Brief and use their design and inventive problem-solving expertise to develop playful, inviting, unique, innovative and aesthetically sensitive responses, and to then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management.\nLot 2: Theatrical Performance - We will expect the Supplier to respond creatively to the Creative Brief and use their design and theatrical skills to develop imaginative, immersive and participatory theatrical programming together with the project management, design, install, maintenance and deinstallation of sets, stages, props and costumes to creatively cast and stage the performances within Kew landscapes.", "status": "active", "items": [ { "id": "RBGKEW1418", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" } ], "deliveryAddresses": [ { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "RBGKEW1418" }, { "id": "Lot 2", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "92312100", "description": "Theatrical producers', singer groups', bands' and orchestras' entertainment services" }, { "scheme": "CPV", "id": "92312110", "description": "Theatrical producer entertainment services" } ], "deliveryAddresses": [ { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "Lot 2" } ], "value": { "amountGross": 1800000, "amount": 1500000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Stage 1 - Selection\nEvaluation of PSQ including conditions of participation. A maximum of the top 10 scoring suppliers for each lot (2 lots) will be shortlisted to Stage 2.\nFull details of the PSQ conditions of participation questions and evaluation methodology are detailed in Part 1: ITT and Part \n4: PSQ\nRBG Kew reserves the right to refine the award criteria for Stage 2 during this time in accordance with the Act\nStage 2 - Tendering\nWritten technical and commercial submission and presentation of technical submission. All suppliers will be invited to present.\nFull details of Award criteria and evaluation methodology is detailed in Part 1: ITT document\nStage 3 - Preferred Suppliers\nRBG Kew reserves the right to enter into negotiations with the Preferred Suppliers in order to finalise the terms of the contract(s) (e.g. clarifications, specifications, optimisation and other negotiations to confirm financial commitments or other terms contained in the Preferred Supplier's tender submission and / or BAFO).\nPart 4 - Standstill\nNotification of contract award a nd mandatory standstill period in accordance with the Act" }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 10, "method": "withAndWithoutReopeningCompetition", "type": "closed", "description": "Framework Call off procedures\nDuring the lifetime of the Contract, RBG Kew may call-off from this framework agreement in two different ways. \nOption 1: Ranked direct award \nOption 2: Further competition between all suppliers on the framework\nThe option chosen will depend upon the individual requirements of each programme.\nOption 1: Direct Award\nDirect Award to the top ranked Supplier. The ranking of the Suppliers is determined through the Framework Agreement ITT process. \nProcess\n1.\tRBG Kew draft a Creative Brief and issue it to the top ranked supplier.\n2.\tSupplier reviews the Creative Brief and provides a response in the required timescales in accordance with the method detailed in the Creative Brief\n3.\tIf the Supplier is unable to provide a response for any of the following reasons:\n•\tThey do not have capacity to undertake the work; or\n•\tCannot respond within the required timescales as detailed in the Brief; or \n•\tThere are other relevant issues such as conflict of interest.\nthe second ranked supplier should be appointed. If the second ranked supplier cannot meet the need, the third ranked supplier should be approached. This process is repeated until a supplier can meet the requirements.\n4.\tThe relevant Supplier responds to the Creative Brief as per the method outlined in the documentation.\n5.\tAn Order (Call Off Contract) will be placed after RBG Kew has discussed its specific requirements with the Supplier and agreement has been reached as to timescales, methodology/approach, specific service requirements, key milestones and performance indicators to be met. The Standard Terms and Conditions of any call-off contract shall be as those stated in the Framework Agreement Contract\nOption 2: Further Competition. \nFurther competition between all suppliers on the framework.\nProcess\n1.\tRBG Kew to draft a Creative Brief and further competition documentation and issue to all suppliers\n2.\tSuppliers to respond as per the method outlined in the further competition documentation\n3.\tRBG Kew assess responses using the evaluation criteria below\n4.\tRBG Kew places an Order (Call Off Contract) with the successful Supplier. The Standard Terms and Conditions of any call-off contract shall be as those stated in the Framework Agreement Contract.\nDue to the individual nature of all programmes the pricing for each programme will be requested during the chosen call off procedure." } }, "submissionMethodDetails": "https://www.delta-esourcing.com/respond/289T697S9H\nUse this link to access full tender pack, register and submit documents for Stages 1 and 2 of this procurement process.\nSuppliers MUST submit their completed documents via the etendering portal SQ or Tenderbox.\nRBG Kew will not accept tenders submitted by email or the portal messaging facility.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-04-28T11:00:00+01:00", "enquiryPeriod": { "endDate": "2025-04-23T15:00:00+01:00" }, "awardPeriod": { "endDate": "2025-07-22T23:59:59+01:00" }, "lots": [ { "id": "RBGKEW1418", "identifiers": [ { "id": "1" } ], "title": "Design & Fabricate", "description": "We will expect the Supplier to respond creatively to the Brief and use their design and inventive problem-solving expertise to develop playful, inviting, unique, innovative and aesthetically sensitive responses, and to then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management.\nProjects will include all or a combination of the following:\n·Interactive installations \n·Stand-alone vignettes\n·Set dressing\n·Props \n·Wayfinding\n·Interpretation panels\n Full detailed specification provided in Part 2:specification and associated appendices", "status": "active", "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Lot 1: Design & Fabricate will be evaluated as follows\nCreative presentation Maximum available score 150\nTechnical written submission Maximum available score 150\nTotal Cost Maximum available score 20\nTotal maximum weighting available\nFull sub criteria is detailed in Part 1: ITT", "criteria": [ { "type": "quality", "name": "Creative presentation", "description": "Suppliers will submit a 15 page creative presentation by the stage 2 submission deadline detailed in Part 1: ITT. \nAll suppliers will present this to RBG kew at a time and date to be arranged. \nPotential presentation dates are detailed in Part 1: ITT\nA total maximum score of 150 is available for this criteria.\nSub criteria as follows:\nCreative Approach \nAn overarching explanation of your creative approach. Please describe:\n-\twhat you have understood from the Specification and the Creative Brief; \n-\thow you have approached your response; \n-\twhat you understand about the story;\n-\thow the brand will work as a brand partner for Kew; \n-\twhat the visitor experience will be \n-\thow your work will deliver that experience\t\nmaximum score 30\nTrail Points: Visitor Experience Drawings\nOne drawing of each of the six trail points (6 drawings in total) showing your proposal for the visitor experience at each trail point. The drawings should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features.\t\nmaximum score 40\nTrail Points: Mood Board\nOne mood board with inspirational photographs for each of the six trail points (six mood boards in total) with similar activities to those you are proposing. Each mood board should include a written explanation of the interactive element of each trail point and how it relates to / describes the environment it is supposed to evoke.\t\nmaximum score 20\nWelcome Moment: Visitor Experience Drawing\nOne drawing of the welcome moment showing the visitor experience. The drawing should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features.\t\nmaximum score 30\nBear: Visitor Experience Drawings \nOne drawing of the bear showing the visitor experience. The drawing should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features. \t\nmaximum score 30" }, { "type": "quality", "name": "Technical written submission", "description": "Suppliers will submit a written response 15 page document to the questions detailed in Part 1: ITT.\nA total maximum score of 150 is allocated to this criteria\nSub criteria as follows:\nPractical Considerations \nPlease provide a written statement which responds in detail to the Practical Considerations in the Creative Brief explaining how you would mitigate against / provide for these design challenges with regard to the trail points, welcome moment, and the bear. \t\nMaximum score 30\nTrail Points: Construction Drawings\nOne construction drawing for any three of the six trail points (3 construction drawings) which demonstrates the construction of each trail point. The drawings should be clearly labelled with short notes about the materials and fixing methods, etc and include a practical explanation of how each trail point/interactivity will work - please consider particularly the need for accessibility; and the need for these elements to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations.\t\nMaximum score 30\nWelcome Moment: Construction Drawing\nOne construction drawing which demonstrates the construction of the welcome moment. The drawing should be clearly labelled with short notes about the materials and fixing methods, etc and include a practical explanation of how the welcome moment will work - please consider particularly the need for accessibility; and the need for these elements to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations. \t\nMaximum score 10\nBear: Construction Drawing\nOne construction drawing which demonstrates the construction of the bear. The drawing should be clearly labelled with short notes about the materials and fixing methods, etc and include a practical explanation of how the bear will work - please consider particularly the need for accessibility; and the need for these elements to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations. \t\nMaximum score 10\nRisk Assessment and Method Statement for Installation \nPlease provide a risk assessment and method statement for installation. \nThe method statement should be a step-by-step plan of how you will install the trail elements in the landscapes. \nThe risk assessment should include all the hazards you would anticipate encountering when installing your designs on site and how you would mitigate against the risks. \t\nMaximum score 30\nRisk Assessment for Live Event \nPlease provide a risk assessment that includes all the hazards you would anticipate your designs might pose to visitors and staff whilst the event is live, and how you would mitigate against the risks.\nMaximum score 30\nYour Team \nPlease let us know how you normally work with clients. What roles exist within your team? Who undertakes project management, design, fabrication, installation, maintenance and derig? What specialist skills, resources, technology and equipment do you have that will enable you to meet the Specification? If you normally work with subcontractors please name them. \t\nMaximum score 10" }, { "type": "cost", "name": "Total Cost", "description": "Suppliers will be required to provide a full detailed breakdown of costs for the programme scenario detailed in Part 2: Specification Appendix 1.\nA maximum score of 20 is allocated to this criteria" } ] }, "secondStage": { "maximumCandidates": 10 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta" }, { "type": "technical", "description": "Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta" }, { "description": "In addition to the checks using mandatory and discretionary exclusions grounds the following conditions of participation will be used to select tenders to apply for this lot.\nSuppliers must pass all of the following questions\nQuestion 13\tTerms & Conditions\tPass/Fail\nQuestion 14 \tInsurance\t\nQuestion 15\tWorking at Kew & Wakehurst\nAll suppliers that pass these questions will then be evaluated by the following 8 questions\nAll carry a weighting of 10 each (maximum score is 80)\n16.1 Demonstration of work for family audiences\n16.2 Demonstration of work that took place in an outdoor environment. \n16.3 Demonstration of work that used a licenced property or helped to tell a mission-based story for the client \n16.4 Demonstration of work that was interactive, included challenge and reward, or learning through play\n16.5 Demonstration of work that included installations or sets \n16.6 Demonstration of a clear understanding of health and safety and how this was applied to the project\n16.8 Demonstration of a commitment to Equality, Diversity & Inclusion\n16.9 Demonstration of a commitment to sustainability \nEach question will be allocated a score out of 5 using the scoring methodology detailed in Part 1 - ITT. Total of all weighted questions is 80\t\nSuppliers must achieve a minimum score of 3 out of 5 to pass.\nThe top 10 scoring suppliers will be invited to submit a tender for this lot at Stage 2 - tendering.", "forReduction": true } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-08-31T00:00:00+01:00", "endDate": "2027-08-30T23:59:59+01:00", "maxExtentDate": "2029-08-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "One extension option of up to 2 years" } }, { "id": "Lot 2", "title": "Theatrical Performance", "description": "We will expect the Supplier to respond creatively to the Brief and use their design and theatrical skills to develop imaginative, immersive and participatory theatrical programming together with the project management, design, install, maintenance and deinstallation of sets, stages, props and costumes to creatively cast and stage the performances within Kew landscapes. \nDepending on the programme, the Creative Brief may be for any or all of the following programme deliverables (these lists are not exhaustive): \n·Narrative and script development \n·Experience development \n·Stage sets \n·Installations \n·Props \n·Costumes \n·Music and choreography\n·Cast", "status": "active", "value": { "amountGross": 600000, "amount": 500000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Lot 1: Design & Fabricate will be evaluated as follows\nCreative presentation maximum score 100\nTechnical written submission maximum score 100\nTotal Cost maximum score 20\nTotal maximum available score 220\nFull sub criteria is detailed in Part 1: ITT", "criteria": [ { "type": "quality", "name": "Creative presentation", "description": "Suppliers will submit a 15 page creative presentation by the stage 2 submission deadline detailed in Part 1: ITT. \nAll suppliers will present this to RBG kew at a time and date to be arranged. \nPotential presentation dates are detailed in Part 1: ITT\nA total maximum score of 150 is allocated to this criteria\nSub criteria as follows\nCreative Approach \nAn overarching explanation of your creative approach. Please describe:\n-\twhat you have understood from the Specification and the Creative Brief\n-\thow you have approached your response\n-\thow your proposal links to key themes\n-\twhy this experience will encourage visitors to visit Kew\n-\tthe number of visitors at one time that can interact \n-\thow these visitors can enjoy the programme on a drop-in basis\nMaximum score 20\nExperience: Narrative Storyboard\nA visual storyboard explaining the narrative of the experience in a series of scenes, to demonstrate what visitors will experience (see, hear, touch, etc) when they attend the experience. \nThe visual storyboard should be clearly annotated and detail what is happening in each scene. \nPlease ensure you explain: \n-\thow visitors will learn about fungi\n-\tthe challenge and reward element\n-\tthe call and response, participatory element\n-\twhether you will include choreography and music\nMaximum score 30\nExperience: Costumes Drawings and Photographs\nDrawings of the costumes you are proposing to develop. The drawing should be clearly labelled and detail the key elements of the design, materials, and any other features. Explain how the costumes will visually bring to life the story of fungi. \nPlease also include inspirational photographs of costumes similar to those which you are proposing. \nMaximum score 20\nStaging: Visitor Experience Drawings and Photographs \nTwo drawings of the scenery, staging and props showing the visitor experience. The drawings should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features. Explain how the scenery, staging and props will visually bring to life the story of fungi. \nPlease also include inspirational photographs of scenery, staging and props similar to those which you are proposing.\nMaximum score 20\nCast: Photographs and Experience \nPlease provide photographic examples of the actors you might propose for this programme and their relevant experience. \nMaximum score 10" }, { "type": "quality", "name": "Written technical submission", "description": "Suppliers will submit a written response 15 page document to the questions detailed in Part 1: ITT.\nA total maximum score of 150 is allocated to this criteria\nSub criteria as follows\nPractical Considerations \nPlease provide a written statement which responds in detail to the Practical Considerations in the Creative Brief explaining how you would mitigate against / provide for these design challenges with regard to the Experience, Staging, and Cast. \nMaximum score 30\nStaging: Construction Drawings\nTwo construction drawings of the scenery, staging and props which demonstrate the constructions and how they will be installed. The drawings should be clearly labelled with short notes about the materials and fixing methods, etc Please consider particularly the need for this element to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations. Please explain any sound or lighting. \tMaximum score 20\nRisk Assessment and Method Statement for Staging Installation \nPlease provide a risk assessment and method statement for installation. \nThe method statement should be a step-by-step plan of how you will install the scenery, staging and props in the landscapes. \nThe risk assessment should include all the hazards you would anticipate encountering when installing your designs on site and how you would mitigate against the risks. \t\nMaximum score 20\nRisk Assessment for Live Event \nPlease provide a risk assessment that includes all the hazards you would anticipate your designs might pose to visitors and staff whilst the event is live, and how you would mitigate against the risks.\nMaximum score 20\nYour Team \nPlease let us know how you normally work with clients. What roles exist within your team? Who undertakes project management, design, fabrication, installation, maintenance and derig? What specialist skills, resources, technology and equipment do you have that will enable you to meet the Specification? If you normally work with subcontractors please name them. \t\nMaximum score 10" }, { "type": "cost", "name": "Total Cost", "description": "Suppliers will be required to provide a full detailed breakdown of costs for the programme scenario detailed in Part 2: Specification Appendix 2.\nA maximum score of 20 is allocated to this criteria" } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta)" }, { "type": "technical", "description": "Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta)" }, { "description": "In addition to the checks using mandatory and discretionary exclusions grounds the following conditions of participation will be used to select tenders to apply for this lot.\nSuppliers must pass all of the following questions\nQuestion 13\tTerms & Conditions\tPass/Fail\nQuestion 14 \tInsurance\t\nQuestion 15\tWorking at Kew & Wakehurst\nAll suppliers that pass these questions will then be evaluated by the following 9 questions\nAll carry a weighting of 10 each (maximum score is 90)\n17.1 Demonstration of work for family audiences\n17.2 Demonstration of work that took place in an outdoor environment. \n17.3 Demonstration of work that used a licenced property or helped to tell a mission-based story for the client \n17.4 Demonstration of work that was interactive, included challenge and reward, or learning through play\n17.5 Demonstration of work that included scenery, sets, costumes and props \n17.6 Demonstration of work that included actors, explainers, or hosts engaging visitors \n17.7 Demonstration of a clear understanding of health and safety and how this was applied to the project\n17.8 Demonstration of a commitment to Equality, Diversity & Inclusion\n17.9 Demonstration of a commitment to sustainability \nEach question will be allocated a score out of 5 using the scoring methodology detailed in Part 1 - ITT. Total of all weighted questions is 90\t\nSuppliers must achieve a minimum score of 3 out of 5 to pass.\nThe top 10 scoring suppliers will be invited to submit a tender for this lot at Stage 2 - tendering.", "forReduction": true } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-08-31T00:00:00+01:00", "endDate": "2027-08-30T23:59:59+01:00", "maxExtentDate": "2029-08-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "One extension option of up to 2 years" } } ], "lotDetails": { "awardCriteria": { "description": "Both Lots will be evaluated separately. The top 5 scoring suppliers in each lot (using the published award criteria in this notice and the associated ITT documents ) will be awarded to contract and appointed to the framework." } }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "description": "Only Core documents have been attached to this Tender Notice.\nThe full ITT pack is available via this link. You must register on the tendering portal to access the documents and apply for this contract opportunity.", "url": "https://www.delta-esourcing.com/respond/289T697S9H" }, { "id": "A-421", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-421", "format": "application/pdf" }, { "id": "A-422", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-422", "format": "application/pdf" }, { "id": "A-423", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-423", "format": "application/pdf" }, { "id": "A-424", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-424", "format": "application/pdf" }, { "id": "A-425", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-425", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-426", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-426", "format": "application/pdf" }, { "id": "A-427", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-427", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "A-428", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-428", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "012631-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/012631-2025", "datePublished": "2025-04-02T17:11:46+01:00", "format": "text/html" } ] }, "language": "en" }, { "ocid": "ocds-h6vhtk-04efef", "id": "010493-2025", "tag": [ "planning" ], "date": "2025-03-20T16:05:10Z", "initiationType": "tender", "parties": [ { "name": "Royal Botanic Gardens, Kew", "id": "GB-PPON-PGTT-3583-QXLN", "identifier": { "scheme": "GB-PPON", "id": "PGTT-3583-QXLN" }, "address": { "streetAddress": "Royal Botanic Gardens, Kew, The Herbarium, Kew Green", "locality": "Richmond", "postalCode": "TW9 3AE", "country": "GB", "countryName": "United Kingdom", "region": "UKI75" }, "contactPoint": { "name": "Sarah Jandu", "email": "procurement@kew.org", "telephone": "+442083325000" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PGTT-3583-QXLN", "name": "Royal Botanic Gardens, Kew" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "We have been conducting online research and have reached out to peer organisations to compile a list of potential suppliers that may be interested in this contract.\nPotential suppliers have not been contacted with regards to this contract opportunity during this research phase.\nOnce the opportunity has been formally advertised following the publication of a Tender notice (UK 4) we will contact the suppliers on the list and inform them of the opportunity and how to apply should they be interested in doing so.\nShould any suppliers viewing this notice want to be added to the list we are compiling please provide your company name, contact name and email address to procurement@kew.org before the engagement deadline date in this notice (26/03/2025)", "dueDate": "2025-03-26T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "010493-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/010493-2025", "datePublished": "2025-03-20T16:05:10Z", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-04efef", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "RBGKEW1418 - Kew Gardens & Wakehurst Creative Programming Framework", "description": "The purpose of this procurement exercise is to develop a Framework of Suppliers that work with Kew Gardens and Wakehurst to deliver and contribute to our creative vision for our programmes.\nWe will have two lots of Suppliers and we would like to see up to five Suppliers on each lot. \nLot 1: Design & Fabricate – We will expect the Supplier to respond creatively to the Brief and use their design and inventive problem-solving expertise to develop playful, inviting, unique, innovative and aesthetically sensitive responses, and to then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management.\nLot 2: Theatrical Performance – We will expect the Supplier to respond creatively to the Brief and use their design and theatrical skills to develop imaginative, immersive and participatory theatrical programming together with the project management, design, install, maintenance and deinstallation of sets, stages, props and costumes to creatively cast and stage the performances within Kew landscapes.\nTo view this notice, please click here: \nhttps://www.delta-esourcing.com/delta/viewNotice.html?noticeId=935341497", "items": [ { "id": "RBGKEW1418", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" } ], "deliveryAddresses": [ { "region": "UKI", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "RBGKEW1418" } ], "value": { "amountGross": 1800000, "amount": 1500000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "RBGKEW1418", "contractPeriod": { "startDate": "2025-08-18T00:00:00Z", "endDate": "2027-08-17T23:59:59Z" }, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-04-02T23:59:59Z" }, "status": "planning" }, "language": "en" } ] }