{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-040de2?limit=100&updatedTo=2026-04-24T21:16:19", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "publishedDate": "2024-12-03T13:51:46Z", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "releases": [ { "ocid": "ocds-h6vhtk-040de2", "id": "038915-2024", "date": "2024-12-03T13:51:46Z", "tag": [ "tenderUpdate" ], "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-040de2", "legalBasis": { "id": "32009L0081", "scheme": "CELEX" }, "title": "707920450 - PHOENIX 3 MOD WHITE FLEET MANAGEMENT SERVICES", "classification": { "scheme": "CPV", "id": "50111000", "description": "Fleet management, repair and maintenance services" }, "mainProcurementCategory": "services", "description": "Having received only one application in response to the Contract Notice, and in light of the absence of competition, the Contracting Authority has taken the decision to discontinue this procurement. \nIt is the Authority’s intention instead to re-procure using the negotiated procedure without prior publication of a contract notice, in accordance with regulation 16(1)(a)(i) of the Defence and Security Public Contracts Regulations 2011, on the basis that the original terms of the proposed contract offered in the restricted procedure are not substantially altered in the negotiated procedure. \nA VTN will be issued shortly detailing this change in procedure.", "amendments": [ { "id": "1", "unstructuredChanges": [ { "oldValue": { "text": "Restricted Procedure" }, "newValue": { "text": "Negotiated procedure without prior publication" }, "where": { "section": "IV Procedure" } } ] } ] }, "parties": [ { "name": "Ministry of Defence", "id": "GB-FTS-131818", "identifier": { "legalName": "Ministry of Defence" }, "address": { "streetAddress": "Defence & Equipment Support, Phoenix 3, Cedar 1B, #3157, Abbey Wood", "locality": "Bristol", "region": "UK", "postalCode": "BS348JH", "countryName": "United Kingdom" }, "contactPoint": { "name": "deslevs-phoenix3@mod.gov.uk", "email": "deslevs-phoenix3@mod.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.des.mod.uk" } } ], "buyer": { "id": "GB-FTS-131818", "name": "Ministry of Defence" }, "links": [ { "rel": "canonical", "href": "https://contracts.mod.uk/esop/toolkit/notice/showCode.do?noticeId=1396856#fh" } ], "language": "en" }, { "ocid": "ocds-h6vhtk-040de2", "id": "033614-2024", "date": "2024-10-17T15:22:24+01:00", "tag": [ "tender" ], "description": "The Contracting Authority intends to use an e-sourcing system (Defence Sourcing Portal) in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.\nSuppliers Instructions How to Express Interest in this Tender:\n1. Register your company on the eSourcing portal (this is only required once)\n- Browse to the eSourcing Portal\n- Click the “Click here to register” link\n- Accept the terms and conditions and click “continue”\n- Enter your correct business and user details\n- Note the username you chose and click “Save” when complete\n- You will shortly receive an email with your unique password (please keep this secure)\n2. Express an Interest in the tender\n- Login to the portal with the username/password\n- Click the \"PQQs Open to All Suppliers\" link. (These are Pre-Qualification Questionnaires open to any registered supplier)\n- Click on the relevant PQQ to access the content.\n- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. \n- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)\n- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box \n3. Responding to the tender\n- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)\n- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification\n- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ \n- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)\nIf you require any further assistance please consult the online help, or contact the eTendering help desk. \nFor transparency, the Contracting Authority notes that external consultants are supporting the Authority to administer this procurement. This includes commercial and project staff to administrate the DPQQ and ITT.", "initiationType": "tender", "tender": { "id": "707920450", "legalBasis": { "id": "32009L0081", "scheme": "CELEX" }, "title": "Phoenix 3 - White Fleet Management Services", "status": "active", "classification": { "scheme": "CPV", "id": "50111000", "description": "Fleet management, repair and maintenance services" }, "additionalClassifications": [ { "scheme": "CPV", "id": "48810000", "description": "Information systems" }, { "scheme": "CPV", "id": "48813000", "description": "Passenger information system" }, { "scheme": "CPV", "id": "48813200", "description": "Real-time passenger information system" }, { "scheme": "CPV", "id": "50111100", "description": "Vehicle-fleet management services" }, { "scheme": "TED_SERVICE_CATEGORY_DEFENCE", "id": "22", "description": "Supporting and auxiliary transport services" } ], "mainProcurementCategory": "services", "description": "The Authority is seeking to engage a suitable Supplier to deliver centralised White Fleet Management in the UK and overseas. \nPlanned contract award is November 2025. This contract shall replace the existing contract, which is due to expire in February 2026. \nThe initial contract term shall be 5 years, with the option of extending for up to five one-year periods. As such, the contract shall have a total possible duration of 10 years. \nThe total estimated Project Value is £1,773,000,000.00 (£1.773bn) excluding VAT.\nThe time limit for completion of the DPQQ is 18/11/2024, 12:00 (GMT). Quantity or scope: The Authority is seeking to engage a suitable Supplier to deliver centralised White Fleet Management in the UK and overseas. White Fleet shall consist of both lease and rental, and cover various type of vehicles: passenger car, minibus, coach, light van, cargo, (light and heavy including trailers).\nThe chosen Supplier shall undertake White Fleet Management Services, this includes:\n(1) Procurement Agent services; acting on behalf of the Authority to source vehicles through Government Frameworks (where available and best value for money) and providing end-to-end contract management. The Supplier shall source the Authority's requirements via Government Frameworks OR via tender on behalf of the Authority if the requirement is outside of the Government Framework's scope, or better value for money from can be obtained. In exceptional circumstances, the Supplier may be able to fulfil requirements via their own supply chain only if better value for money can be evidenced and,\n(2) Fleet Management - the Supplier shall be responsible for ensuring the Authority's fleet of vehicles is managed efficiently, both in terms of cost and operational delivery, with the aim to improve efficiency, reduce costs and provide compliance with Government legislation and,\n(3) Implementation and maintenance of an online Fleet Management Information System (FMIS). The FMIS shall include information regarding the operation of their fleet, including, but not limited to, the management of lease vehicles, rental booking management, invoicing, telematics data, producing reports and monitoring the usage of the fleet.\nPlanned contract award is November 2025. This contract shall replace the existing contract, which is due to expire in February 2026. A suitable transition period has been included to ensure continuity of supply.\nThe initial contract term shall be 5 years, with the option of extending for up to five one-year periods. As such, the contract shall have a total possible duration of 10 years.\nThe estimated total value is £1,773,000,000.00 (£1.773bn) excluding VAT.\nThe Fleet Management Services (total estimated at £92.065 million excluding VAT across 10 years) forms a relatively small portion of the Contract value with the majority of cost being driven by 'pass-through charges' for the cost of the vehicle hire or lease (total pass-through charges estimated at circa £1.681bn excluding VAT, across 10 years). The costs of the vehicle hire or lease shall be paid to the vehicle Suppliers. The Contract includes provisions for the Supplier to take advantage of Gainshare opportunities.\nThe bidder shall request to participate via completion of the Dynamic Pre-Qualification Questionnaire (DPQQ). The DPQQ and the criteria for passing the DPQQ (DPQQ Guidance) is accessible on the Defence Sourcing Portal (DSP). The DSP link for the DPQQ is set out above in this Notice. The time limit for completing the DPQQ is 18/11/2024, 12:00 (GMT). Following successful completion of the DPQQ, the Authority may invite the successful bidder/s to tender through release of the Invitation to Tender (ITT). \nThe ITT is planned for release early December. The Authority will shortlist a maximum of four suppliers through to the next stage of the procurement process. In the case of a tie the Authority reserves the right to increase the maximum number being invited to tender at its discretion. Following release of the ITT, a Tenderer's Conference shall be scheduled. It is anticipated that the conference will be held on 18/12/2024. Please note that this date is subject to change and will be confirmed upon ITT release. Supplier attendance is actively encouraged.\nThe Cyber Risk Profile of the Contract is assessed as High, as defined in Def Stan 05-138.", "value": { "amount": 1773000000.00, "currency": "GBP" }, "hasRenewal": false, "contractPeriod": { "durationInDays": 3600 }, "items": [ { "id": "0", "deliveryAddresses": [ { "region": "UK" } ], "deliveryLocation": { "description": "Various sites around the UK and some overseas." } } ], "subcontracting": { "description": "The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed. The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract." }, "submissionTerms": { "variantPolicy": "notAllowed", "depositsGuarantees": "The contract terms and conditions shall be enclosed in the Invitation to Tender (ITT). The ITT shall be issued to bidders that are successful in the down-selection phase (DPQQ).", "languages": [ "en" ] }, "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=58627", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Selection and exclusion criteria are set out in the DPQQ, available on the Defence Sourcing Portal.", "appliesTo": [ "supplier" ] }, { "type": "suitability", "description": "Selection and exclusion criteria are set out in the DPQQ, available on the Defence Sourcing Portal.", "appliesTo": [ "subcontractor" ] }, { "type": "economic", "description": "Selection and exclusion criteria are set out in the DPQQ, available on the Defence Sourcing Portal.", "appliesTo": [ "supplier" ] }, { "type": "technical", "description": "Selection and exclusion criteria are set out in the DPQQ, available on the Defence Sourcing Portal.", "appliesTo": [ "supplier" ] }, { "type": "technical", "description": "Selection and exclusion criteria are set out in the DPQQ, available on the Defence Sourcing Portal.", "appliesTo": [ "subcontractor" ] } ], "description": "Selection and exclusion criteria set out in the procurement documents (DPQQ Guidance)." }, "documents": [ { "id": 1, "documentType": "biddingDocuments", "url": "https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=58627" } ], "contractTerms": { "financialTerms": "The contract terms and conditions shall be enclosed in the Invitation to Tender (ITT). The ITT shall be issued to bidders that are successful in the down-selection phase (DPQQ).", "tendererLegalForm": "The contract terms and conditions shall be enclosed in the Invitation to Tender (ITT). The ITT shall be issued to bidders that are successful in the down-selection phase (DPQQ)." }, "procurementMethod": "selective", "procurementMethodDetails": "Restricted", "secondStage": { "minimumCandidates": 4, "maximumCandidates": 4 }, "tenderPeriod": { "endDate": "2024-11-18T12:00:00Z" }, "hasRecurrence": false }, "parties": [ { "name": "Ministry of Defence", "id": "GB-FTS-127389", "identifier": { "legalName": "Ministry of Defence" }, "address": { "streetAddress": "Defence & Equipment Support, Phoenix 3, Cedar 1B, #3157, Abbey Wood", "locality": "Bristol", "postalCode": "BS34 8JH", "countryName": "United Kingdom" }, "contactPoint": { "name": "Attn: Phoenix 3", "email": "deslevs-phoenix3@mod.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.des.mod.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "MINISTRY", "description": "Ministry or any other national or federal authority, including their regional or local subdivisions" }, { "scheme": "COFOG", "id": "02", "description": "Defence" } ] } }, { "name": "Defence & Equipment Support", "id": "GB-FTS-127390", "identifier": { "legalName": "Defence & Equipment Support" }, "address": { "streetAddress": "Phoenix 3, Cedar 1B, #3157 MOD Abbey Wood", "locality": "Bristol", "postalCode": "BS34 8JH", "countryName": "United Kingdom" }, "contactPoint": { "email": "deslevs-phoenix3@mod.gov.uk" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-127389", "name": "Ministry of Defence" }, "language": "en" }, { "ocid": "ocds-h6vhtk-040de2", "id": "031092-2023", "date": "2023-10-20T15:59:29+01:00", "tag": [ "planning" ], "description": "The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=57192 for full details and to register your interest in this procurement.", "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-040de2", "legalBasis": { "id": "32009L0081", "scheme": "CELEX" }, "title": "PHOENIX III MOD WHITE FLEET MANAGEMENT", "status": "planned", "classification": { "scheme": "CPV", "id": "50111000", "description": "Fleet management, repair and maintenance services" }, "mainProcurementCategory": "services", "additionalClassifications": [ { "scheme": "TED_SERVICE_CATEGORY_DEFENCE", "id": "5", "description": "Land transport services" } ], "description": "The provision of fleet management services of white fleet vehicles used to support defence purposes in UK and Overseas. Additional information: The anticipated contract duration will be 5 years + 5 options years", "items": [ { "id": "0", "deliveryAddresses": [ { "region": "UK" } ], "deliveryLocation": { "description": "UK" } } ], "contractPeriod": { "durationInDays": 1800 }, "awardPeriod": { "startDate": "2026-02-28T00:00:00Z" }, "legislativeReferences": [ { "title": "Tax legislation", "url": "https://www.gov.uk/government/organisations/ministry-of-defence/about/procurement", "informationService": { "id": "GB-FTS-95946", "name": "Defence Equipment & Support" } } ] }, "parties": [ { "name": "Ministry of Defence", "id": "GB-FTS-95945", "identifier": { "legalName": "Ministry of Defence" }, "address": { "streetAddress": "Abbey Wood Bristol", "locality": "Bristol", "postalCode": "BS34 8JH", "countryName": "United Kingdom" }, "contactPoint": { "name": "Attn: Walford Ela", "email": "Ela.Walford100@mod.gov.uk" }, "roles": [ "buyer" ] }, { "name": "Defence Equipment & Support", "id": "GB-FTS-95946", "identifier": { "legalName": "Defence Equipment & Support" }, "address": { "streetAddress": "MOD Abbey Wood", "locality": "Bristol", "postalCode": "BS34 8JH" }, "contactPoint": { "name": "For further details and to register your interest please refer to Please refer to Defence Opportunity link below for f" }, "roles": [ "informationService" ], "details": { "url": "https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=57192" } } ], "buyer": { "id": "GB-FTS-95945", "name": "Ministry of Defence" }, "language": "en" } ] }