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Prior to submitting a response to this upcoming Tender, Bidders are required to register on the Government Central Digital Platform (CDP - https://www.find-tender.service.gov.uk) and complete their core Supplier Information. CDP registration is now mandatory for all suppliers tendering for a public contract. As a result, Bidders must ensure they are registered on the CDP and all information is complete and up to date. Supplier Information from the CDP will be required as part of the tender submission and failure to provide it will result in the tender being non-compliant. The Police and Crime Commissioner for Sussex wishes to encourage all organisations interested in this procurement to allow sufficient time and resources for their CDP and In-Tend registration.", "submissionTerms": { "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-11-06T12:00:00Z" }, "awardPeriod": { "endDate": "2027-01-04T23:59:59Z" }, "lots": [ { "id": "1", "title": "F-Gas and AHUs", "description": "Air Conditioning / Chillers / AHUs / TM44 Maintenance & Repair", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "2", "title": "Fire, Alarms and Access Control", "description": "All Alarms (Fire, security, panic), Fire Dampers Monitoring, Sprinkler, Fire Extinguishers & Fire Fighting Equipment, Fire Suppression, Dry Raisers, Access control Maintenance and repair", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "3", "title": "Auto Gates, Auto Door and Shutters", "description": "Automatic Gates, Automatic Door Roller Shutters maintenance & Repair.", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "4", "title": "BMS", "description": "BMS Maintenance & Repair", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "5", "title": "Boiler and Gas Works", "description": "Boiler & Gas Maintenance & Repair", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "6", "title": "Building Works", "description": "General Building works, Roofing , Glazing, Cladding", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "7", "title": "Electrical", "description": "EICR / Electrical Maintenance & Repair / PAT / Solar and EV charging / DEC", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "8", "title": "Fuel Pumps", "description": "Fuel Site maintenance pumps, tanks, gauges, Pipework etc.", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "9", "title": "Generator and UPS ", "description": "Generators and UPS Maintenance, Repair & testing", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "10", "title": "Lifts", "description": "Lift Maintenance, Repair & Inspection", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "11", "title": "Lightning protection", "description": "Lightning protection Maintenance, Repair & Inspection", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "12", "title": "Man Safe Systems ", "description": "Man Safe Systems Maintenance, Repair & Inspection", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "13", "title": "Interceptors, Groundworks and Drainage ", "description": "Interceptors, Ground works, Resurfacing / Road Marking, drainage Maintenance & Repair", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "14", "title": "Water Treatment ", "description": "Water Treatment Services Assessments, Testing & Remediation", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "15", "title": "Civil & Structural Engineers Consultant", "description": "Civil & Structural Engineers Consulting Works", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "16", "title": "Fire Compartmentation and Fire Doors", "description": "Fire Compartmentation and Fire Doors repairs and replacements", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } }, { "id": "17", "title": "Fire Risk Assessment, Fire Door Inspections and other Fire Surveys", "description": "Fire Risk Assessment, Fire Door Inspections and other Fire Surveys, such as Compartmentation Surveys, Retrospective & Design Stage Fire Strategies", "status": "planned", "value": { "amountGross": 24000000, "amount": 20000000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00Z", "endDate": "2031-05-31T23:59:59Z" } } ], "communication": { "futureNoticeDate": "2026-09-28T23:59:59Z" } }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", 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Brooks Close", "locality": "Lewes", "postalCode": "BN7 2FZ", "country": "GB", "countryName": "United Kingdom", "region": "UKJ22" }, "contactPoint": { "email": "JointProcurementService@Surrey.Police.UK" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PPLN-2959-YWYQ", "name": "The Police & Crime Commissioner for Sussex" }, "tender": { "id": "JPS3282", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Framework for Provision of Planned Preventative Maintenance (PPM), Reactive and Minor Works and Associated Services for the Surrey Estate and Sussex Estate", "description": "The Sussex Police and Crime Commissioner (the Authority) is seeking to appoint suitably qualified Contractors to a framework for the provision of Planned Preventative Maintenance (PPM), Reactive and Minor Works and associated services. The framework will be jointly used by Surrey Police and Sussex Police but may also be used by East Sussex Fire Authority (ESFA).", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "6" }, { "id": "7", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "7" }, { "id": "8", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "8" }, { "id": "9", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "9" }, { "id": "10", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "10" }, { "id": "11", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "11" }, { "id": "12", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "12" }, { "id": "13", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "13" }, { "id": "14", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "14" }, { "id": "15", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "15" }, { "id": "16", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "16" }, { "id": "17", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "17" } ], "value": { "amountGross": 0, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "method": "withAndWithoutReopeningCompetition", "type": "open", "buyerCategories": "The Police and Crime Commissioner for Surrey\nEast Sussex Fire Authority", "description": "The Authority will evaluate your tender response submission. Please ensure you read the ITT in full before responding. As the information you give within your tender response will be relied upon as being true and accurate and will form part of the contract for the successful Applicant. If any of the information given by your organisation within the tender response and Tender process is subsequently identified as being inaccurate, this may exclude your organisation from further consideration or could result in contract termination. \nInformation and instructions on responding to the ITT are detailed below. Please ensure that all questions are answered in full in your response, providing supporting and additional information as appropriate. Please note that upon evaluation of the SQQ if your organisation is deemed to have failed the Mandatory Pass/ Fail questions your tender will be excluded from any further part of the evaluation process. \nAll responses will be anonymised before being evaluated. If company names or personal details were to be included in the response, these will also be redacted before evaluation. \nThe evaluation of the submissions will be based on obtaining the most economically advantageous offer to the Authority, taking into account the criteria detailed below: \nEvaluation Criteria and Process \nQuality of services as demonstrated in the response to ITT questions \nRate Card and PPM Register Price \nQuality Questions \nThere are 7 Quality Questions in total per tender submission form. \na.\tIf a tender scores ‘0’ against any one or more question, this will give grounds for excluding that tender from any further consideration. For any tenders so excluded, the relevant price will also be excluded from the evaluation. \nb.\tIt should be noted that each question has also been assigned a relative importance weighting, on a scale of 0 (the lowest) to 100 (the highest), to reflect its significance in the evaluation. \nThe weighting is detailed against each question. Tenderers’ scores for each question will be multiplied by the relevant weighting to result in a ‘weighted’ score for that question. \n The evaluation marking of the ITT response will follow the guidelines detailed below: \nMarking guidelines \tScore \nComprehensive and useful response which is innovative and fully meets expectations, including a full description of techniques and measurements employed. Excellent evidence provided to demonstrate that the Specification will be met. \t5 \nResponse satisfies requirement and includes a good level of detail. Some good evidence provided to demonstrate that the Specification can be met. \t4 \nResponse meets minimum requirements but remains basic and could have been expanded. Response is sufficient with just enough evidence to demonstrate that the Specification can be met. \t3 \nPoor response only partially satisfies requirement, with deficiencies apparent. Falls short of minimum expectations. Insufficient evidence to demonstrate that the Specification can be met. \t2 \nPoor response - only attempted to answer requirement, with major deficiencies. Insufficient evidence to support the response. \t1 \nQuestion not answered / response is unsatisfactory. Insufficient evidence to support the response to allow the Authority to evaluate. \t0 \nClarification Meeting (lots 1, 2, 5, 6, 7, 13, 17) - if required \nThe Authority, at its sole discretion, can if it sees fit, invite contractors under lots 1,2,5,6,7,13 and 17 to a meeting to clarify their tender submission. The Authority would only invite contractors which have been scored within 5% of the highest scored bid. \tThe purpose of the meeting is to seek clarity on their tender submission which may result in their moderated score being adjusted. \nPrior to the meeting, the Authority will send each contractor invited specific questions which we seek clarification on. The Authority will not be asking any additional questions. \nPRICE \nTenderers’ price scores will be calculated based upon the lowest price submitted for the Rate Card and PPM Pricing Document submitted. The Tenderer offering the most cost-effective solution based upon these costs will be awarded the highest score available", "buyerLocationRestrictions": [ { "gazetteer": { "scheme": "GB-ITL", "identifiers": [ "UKJ2" ] } } ] } }, "submissionMethodDetails": "Tenders should be submitted through the Tendering Portal https://sell2.in-tend.co.uk/blpd. Submission of tenders by any other means will not be accepted or considered.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-11-06T23:59:59+00:00" }, "awardPeriod": { "endDate": "2027-01-04T23:59:59+00:00" }, "lots": [ { "id": "1", "title": "F-Gas and AHUs", "description": "Air Conditioning / Chillers / AHUs / TM44 Maintenance & Repair", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2027-06-01T00:00:00+01:00", "endDate": "2031-05-31T23:59:59+01:00" } }, { "id": "2", "title": "Fire, Alarms and Access Control", "description": "All Alarms (Fire, security, panic), Fire Dampers Monitoring, Sprinkler, Fire 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"percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2027-06-01T00:00:00+01:00", "endDate": "2031-05-31T23:59:59+01:00" } }, { "id": "4", "title": "BMS", "description": "BMS Maintenance & Repair", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2027-06-01T00:00:00+01:00", "endDate": "2031-05-31T23:59:59+01:00" } }, { "id": "5", "title": "Boiler and Gas works", "description": "Boiler & Gas Maintenance & Repair", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", 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"numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2027-06-01T00:00:00+01:00", "endDate": "2031-05-31T23:59:59+01:00" } }, { "id": "8", "title": "Fuel Pumps", "description": "Fuel Site maintenance pumps, tanks, gauges, Pipework etc.", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2027-06-01T00:00:00+01:00", "endDate": "2031-05-31T23:59:59+01:00" } }, { "id": "9", "title": "Generator and UPS", "description": "Generators and UPS Maintenance, Repair & testing", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": 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"status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2027-06-01T00:00:00+01:00", "endDate": "2031-05-31T23:59:59+01:00" } }, { "id": "12", "title": "Man Safe Systems", "description": "Man Safe Systems Maintenance, Repair & Inspection", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2027-06-01T00:00:00+01:00", "endDate": "2031-05-31T23:59:59+01:00" } }, { "id": "13", "title": 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The framework will be jointly used by Surrey Police and Sussex Police but may also be used by East Sussex Fire Authority (ESFA).", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKJ2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKJ2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKJ2", "country": 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Kingdom" } ], "relatedLot": "15" }, { "id": "16", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKJ2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "16" }, { "id": "17", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKJ2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "17" } ], "value": { "amountGross": 0, "amount": 20000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "method": "withAndWithoutReopeningCompetition", "type": "open", "buyerCategories": "The Police and Crime Commissioner for Surrey\nEast Sussex Fire Authority", "description": "The Authority will evaluate your tender response submission. Please ensure you read the ITT in full before responding. As the information you give within your tender response will be relied upon as being true and accurate and will form part of the contract for the successful Applicant. If any of the information given by your organisation within the tender response and Tender process is subsequently identified as being inaccurate, this may exclude your organisation from further consideration or could result in contract termination. \nInformation and instructions on responding to the ITT are detailed below. Please ensure that all questions are answered in full in your response, providing supporting and additional information as appropriate. Please note that upon evaluation of the SQQ if your organisation is deemed to have failed the Mandatory Pass/ Fail questions your tender will be excluded from any further part of the evaluation process. \nAll responses will be anonymised before being evaluated. If company names or personal details were to be included in the response, these will also be redacted before evaluation. \nThe evaluation of the submissions will be based on obtaining the most economically advantageous offer to the Authority, taking into account the criteria detailed below: \nEvaluation Criteria and Process \nQuality of services as demonstrated in the response to ITT questions \nRate Card and PPM Register Price \nQuality Questions \nThere are 7 Quality Questions in total per tender submission form. \na.\tIf a tender scores ‘0’ against any one or more question, this will give grounds for excluding that tender from any further consideration. For any tenders so excluded, the relevant price will also be excluded from the evaluation. \nb.\tIt should be noted that each question has also been assigned a relative importance weighting, on a scale of 0 (the lowest) to 100 (the highest), to reflect its significance in the evaluation. \nThe weighting is detailed against each question. Tenderers’ scores for each question will be multiplied by the relevant weighting to result in a ‘weighted’ score for that question. \n The evaluation marking of the ITT response will follow the guidelines detailed below: \nMarking guidelines \tScore \nComprehensive and useful response which is innovative and fully meets expectations, including a full description of techniques and measurements employed. Excellent evidence provided to demonstrate that the Specification will be met. \t5 \nResponse satisfies requirement and includes a good level of detail. Some good evidence provided to demonstrate that the Specification can be met. \t4 \nResponse meets minimum requirements but remains basic and could have been expanded. Response is sufficient with just enough evidence to demonstrate that the Specification can be met. \t3 \nPoor response only partially satisfies requirement, with deficiencies apparent. Falls short of minimum expectations. Insufficient evidence to demonstrate that the Specification can be met. \t2 \nPoor response - only attempted to answer requirement, with major deficiencies. Insufficient evidence to support the response. \t1 \nQuestion not answered / response is unsatisfactory. Insufficient evidence to support the response to allow the Authority to evaluate. \t0 \nClarification Meeting (lots 1, 2, 5, 6, 7, 13, 17) - if required \nThe Authority, at its sole discretion, can if it sees fit, invite contractors under lots 1,2,5,6,7,13 and 17 to a meeting to clarify their tender submission. The Authority would only invite contractors which have been scored within 5% of the highest scored bid. \tThe purpose of the meeting is to seek clarity on their tender submission which may result in their moderated score being adjusted. \nPrior to the meeting, the Authority will send each contractor invited specific questions which we seek clarification on. The Authority will not be asking any additional questions. \nPRICE \nTenderers’ price scores will be calculated based upon the lowest price submitted for the Rate Card and PPM Pricing Document submitted. The Tenderer offering the most cost-effective solution based upon these costs will be awarded the highest score available", "buyerLocationRestrictions": [ { "gazetteer": { "scheme": "GB-ITL", "identifiers": [ "UKJ2" ] } } ] } }, "submissionMethodDetails": "Tenders should be submitted through the Tendering Portal https://sell2.in-tend.co.uk/blpd. 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"releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "17" } ] } ], "value": { "amountGross": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": 24000000 }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": 0 } ], "amount": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": 20000000 } ], "currency": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "procurementMethod": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "Open procedure" } ], "mainProcurementCategory": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "works" }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "services" } ], "aboveThreshold": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": true } ], "techniques": { "hasFrameworkAgreement": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": true } ], "frameworkAgreement": { "method": [ { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "withAndWithoutReopeningCompetition" } ], "type": [ { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "open" } ], "buyerCategories": [ { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "The Police and Crime Commissioner for Surrey\nEast Sussex Fire Authority" } ], "description": [ { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "The Authority will evaluate your tender response submission. Please ensure you read the ITT in full before responding. As the information you give within your tender response will be relied upon as being true and accurate and will form part of the contract for the successful Applicant. If any of the information given by your organisation within the tender response and Tender process is subsequently identified as being inaccurate, this may exclude your organisation from further consideration or could result in contract termination. \nInformation and instructions on responding to the ITT are detailed below. Please ensure that all questions are answered in full in your response, providing supporting and additional information as appropriate. Please note that upon evaluation of the SQQ if your organisation is deemed to have failed the Mandatory Pass/ Fail questions your tender will be excluded from any further part of the evaluation process. \nAll responses will be anonymised before being evaluated. If company names or personal details were to be included in the response, these will also be redacted before evaluation. \nThe evaluation of the submissions will be based on obtaining the most economically advantageous offer to the Authority, taking into account the criteria detailed below: \nEvaluation Criteria and Process \nQuality of services as demonstrated in the response to ITT questions \nRate Card and PPM Register Price \nQuality Questions \nThere are 7 Quality Questions in total per tender submission form. \na.\tIf a tender scores ‘0’ against any one or more question, this will give grounds for excluding that tender from any further consideration. For any tenders so excluded, the relevant price will also be excluded from the evaluation. \nb.\tIt should be noted that each question has also been assigned a relative importance weighting, on a scale of 0 (the lowest) to 100 (the highest), to reflect its significance in the evaluation. \nThe weighting is detailed against each question. Tenderers’ scores for each question will be multiplied by the relevant weighting to result in a ‘weighted’ score for that question. \n The evaluation marking of the ITT response will follow the guidelines detailed below: \nMarking guidelines \tScore \nComprehensive and useful response which is innovative and fully meets expectations, including a full description of techniques and measurements employed. Excellent evidence provided to demonstrate that the Specification will be met. \t5 \nResponse satisfies requirement and includes a good level of detail. Some good evidence provided to demonstrate that the Specification can be met. \t4 \nResponse meets minimum requirements but remains basic and could have been expanded. Response is sufficient with just enough evidence to demonstrate that the Specification can be met. \t3 \nPoor response only partially satisfies requirement, with deficiencies apparent. Falls short of minimum expectations. Insufficient evidence to demonstrate that the Specification can be met. \t2 \nPoor response - only attempted to answer requirement, with major deficiencies. Insufficient evidence to support the response. \t1 \nQuestion not answered / response is unsatisfactory. Insufficient evidence to support the response to allow the Authority to evaluate. \t0 \nClarification Meeting (lots 1, 2, 5, 6, 7, 13, 17) - if required \nThe Authority, at its sole discretion, can if it sees fit, invite contractors under lots 1,2,5,6,7,13 and 17 to a meeting to clarify their tender submission. The Authority would only invite contractors which have been scored within 5% of the highest scored bid. \tThe purpose of the meeting is to seek clarity on their tender submission which may result in their moderated score being adjusted. \nPrior to the meeting, the Authority will send each contractor invited specific questions which we seek clarification on. The Authority will not be asking any additional questions. \nPRICE \nTenderers’ price scores will be calculated based upon the lowest price submitted for the Rate Card and PPM Pricing Document submitted. The Tenderer offering the most cost-effective solution based upon these costs will be awarded the highest score available" } ], "buyerLocationRestrictions": [ { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": [ { "gazetteer": { "scheme": "GB-ITL", "identifiers": [ "UKJ2" ] } } ] } ] } }, "submissionMethodDetails": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "Tenders must be submitted through https://sell2.in-tend.co.uk/blpd; submissions made by any other method will not be accepted. Prior to submitting a response to this upcoming Tender, Bidders are required to register on the Government Central Digital Platform (CDP - https://www.find-tender.service.gov.uk) and complete their core Supplier Information. CDP registration is now mandatory for all suppliers tendering for a public contract. As a result, Bidders must ensure they are registered on the CDP and all information is complete and up to date. Supplier Information from the CDP will be required as part of the tender submission and failure to provide it will result in the tender being non-compliant. The Police and Crime Commissioner for Sussex wishes to encourage all organisations interested in this procurement to allow sufficient time and resources for their CDP and In-Tend registration." }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "Tenders should be submitted through the Tendering Portal https://sell2.in-tend.co.uk/blpd. Submission of tenders by any other means will not be accepted or considered." } ], "submissionTerms": { "languages": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": [ "en" ] } ], "electronicSubmissionPolicy": [ { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "allowed" } ] }, "tenderPeriod": { "endDate": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "2026-11-06T12:00:00Z" }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "2026-11-06T23:59:59+00:00" } ] }, "awardPeriod": { "endDate": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "2027-01-04T23:59:59Z" }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "2027-01-04T23:59:59+00:00" } ] }, "lots": [ { "id": "1", "title": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "F-Gas and AHUs" } ], "description": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "Air Conditioning / Chillers / AHUs / TM44 Maintenance & Repair" } ], "status": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "active" } ], "value": { "amountGross": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": 24000000 }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": 0 } ], "amount": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": 20000000 }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": 0 } ], "currency": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "suitability": { "sme": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "2027-06-01T00:00:00Z" }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "2027-06-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "2031-05-31T23:59:59Z" }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "2031-05-31T23:59:59+01:00" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] } ] } }, { "id": "2", "title": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "Fire, Alarms and Access Control" } ], "description": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "All Alarms (Fire, security, panic), Fire Dampers Monitoring, Sprinkler, Fire Extinguishers & Fire Fighting Equipment, Fire Suppression, Dry Raisers, Access control Maintenance and repair" } ], "status": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "active" } ], "value": { "amountGross": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": 24000000 }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": 0 } ], "amount": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": 20000000 }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": 0 } ], "currency": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "suitability": { "sme": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "2027-06-01T00:00:00Z" }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "2027-06-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "089678-2026", "releaseDate": "2026-09-22T14:14:34+01:00", "releaseTag": [ "planning" ], "value": "2031-05-31T23:59:59Z" }, { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": "2031-05-31T23:59:59+01:00" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "093444-2026", "releaseDate": "2026-10-02T15:07:18+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { 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