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We cannot accept tenders returned by post or email.", "submissionTerms": { "electronicSubmissionPolicy": "allowed" }, "tenderPeriod": { "endDate": "2026-10-06T13:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-09-25T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 4860000, "amount": 4050000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Total tender sum", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Relevant Experience & Added Value", "description": "This question is divided into two parts for clarity only. There are no sub-weightings between these parts.\n(a)\tPlease provide details of similar replacement window and door contracts on social housing portfolios that you have undertaken within the public sector; and describe how you successfully completed the programme within timeframe.\nProvide details of procedures implemented by your organisation to ensure and maintain: \n•\tcustomer satisfaction;\n•\tquality of work, resolving quality issues and identifying efficiencies or improvements in working practices/materials; and\n•\thealth & safety compliance.\n(b)\tPlease also describe any value‑added initiatives, innovations, or enhanced service offerings your organisation can provide to improve programme delivery, reduce whole‑life costs, or enhance resident experience. \nThis should include:\n•\tspecific examples from previous contracts;\n•\tmeasurable outcomes achieved; and\n•\thow these approaches could be applied to FHDC's programme", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources & Mobilisation", "description": "For delivery of the contract your response should include:\nMobilisation:\n•\tProcedures that would be put in place to ensure that the programme will be able to commence on contract start date;\n•\tProposed programme of works, which would ensure that works are delivered on time and on schedule; \n•\tAn outline of anticipated risks of delay to the programme and how the risks would be mitigated.\nMaterials: \n•\tHow your company will resource and maintain the necessary materials/equipment for the project;\n•\tHow will your company manage the increasing cost of materials when the SORs are fixed costs.\nProvide detailed information of your organisation's supply chain specific to this contract for the procurement and installation of replacement windows and doors.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Communication", "description": "Please outline how you will ensure that your company's communication processes are effectively tailored and maintained during the duration of the contract, your response should focus on the following: \n•\tDetail your procedure for communicating with residents throughout the process of replacing windows and doors from your initial introduction to arranging a site survey and installing new units.\n•\tHow would you effectively communicate with vulnerable residents, from start to completion of works;\n•\tProvide an example of where communication with a resident resolved an issue (such as no access) or complaint;\n•\tOutline your complaints procedures.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Carbon Reduction", "description": "FHDC is committed to achieving carbon neutrality by 2030 as shown at www.folkestone-hythe.gov.uk/climate-change/climate-change-council.\nAs our contractor /supplier, we expect your support helping us to achieve this target and you can do so by reducing Scope 1 (from vehicles and facilities) and Scope 2 emissions (from purchased electricity and heat) within organisations' control.\nPlease state how your organisation will support FHDC's climate pledge during the term of this contract by detailing below specific practical, achievable and measurable action(s) to reduce carbon emissions and quantify the impacts in metric tonnes within your organisation. \nThis should include your action monitoring approach and reporting method.\nIf your organisation is appointed, you will be required to report on the delivery of any commitments and they will be included in performance reviews.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "FHDC's Corporate Plan \"Creating Tomorrow Together\" sets out the council's guiding principles and service ambitions. 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The Corporate Plan can be viewed at www.folkestone-hythe.gov.uk/policies-plans-documents/corporate-plan.\nExplain how you will support and further the Customer's ambitions through the delivery of the contract that will directly benefit our housing tenants and leaseholders.\nFor example, your offer might include:\n•\tA staffing resource commitment, how many hours will be provided annually (eg annual staff volunteering tidying communal gardens and small repair works);\n•\tAn equipment/materials commitment (eg painting benches, fencing, bollards etc /commitment to support local community groups needs);\n•\tAn offer of Training and Apprenticeship Opportunities (please be specific).\nYour answer should include how you will identify social value opportunities and how you will monitor these commitments in a measurable way.\nIf your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2030-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "a period or periods of no more than 12 months dependent on satisfactory performance of the contract" } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "Documents are available via the Kent Business Portal (a Delta portal)", "url": "https://www.kentbusinessportal.org.uk/respond/AJ92588APD" }, { "id": "092931-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/092931-2026", "datePublished": "2026-10-01T15:04:17+01:00", "format": "text/html" } ], "amendments": [ { "description": "Submission deadline extended to 27 October 2026 to allow bidders to consider late clarifications. 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We cannot accept tenders returned by post or email.", "submissionTerms": { "electronicSubmissionPolicy": "allowed" }, "tenderPeriod": { "endDate": "2026-10-27T13:00:00Z" }, "enquiryPeriod": { "endDate": "2026-10-16T23:59:00+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 4860000, "amount": 4050000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Total tender sum", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Relevant Experience & Added Value", "description": "This question is divided into two parts for clarity only. There are no sub-weightings between these parts.\n(a)\tPlease provide details of similar replacement window and door contracts on social housing portfolios that you have undertaken within the public sector; and describe how you successfully completed the programme within timeframe.\nProvide details of procedures implemented by your organisation to ensure and maintain:\n•\tcustomer satisfaction;\n•\tquality of work, resolving quality issues and identifying efficiencies or improvements in working practices/materials; and\n•\thealth & safety compliance.\n(b)\tPlease also describe any value‑added initiatives, innovations, or enhanced service offerings your organisation can provide to improve programme delivery, reduce whole‑life costs, or enhance resident experience.\nThis should include:\n•\tspecific examples from previous contracts;\n•\tmeasurable outcomes achieved; and\n•\thow these approaches could be applied to FHDC's programme", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources & Mobilisation", "description": "For delivery of the contract your response should include:\nMobilisation:\n•\tProcedures that would be put in place to ensure that the programme will be able to commence on contract start date;\n•\tProposed programme of works, which would ensure that works are delivered on time and on schedule;\n•\tAn outline of anticipated risks of delay to the programme and how the risks would be mitigated.\nMaterials:\n•\tHow your company will resource and maintain the necessary materials/equipment for the project;\n•\tHow will your company manage the increasing cost of materials when the SORs are fixed costs.\nProvide detailed information of your organisation's supply chain specific to this contract for the procurement and installation of replacement windows and doors.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Communication", "description": "Please outline how you will ensure that your company's communication processes are effectively tailored and maintained during the duration of the contract, your response should focus on the following:\n•\tDetail your procedure for communicating with residents throughout the process of replacing windows and doors from your initial introduction to arranging a site survey and installing new units.\n•\tHow would you effectively communicate with vulnerable residents, from start to completion of works;\n•\tProvide an example of where communication with a resident resolved an issue (such as no access) or complaint;\n•\tOutline your complaints procedures.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Carbon Reduction", "description": "FHDC is committed to achieving carbon neutrality by 2030 as shown at www.folkestone-hythe.gov.uk/climate-change/climate-change-council.\nAs our contractor /supplier, we expect your support helping us to achieve this target and you can do so by reducing Scope 1 (from vehicles and facilities) and Scope 2 emissions (from purchased electricity and heat) within organisations' control.\nPlease state how your organisation will support FHDC's climate pledge during the term of this contract by detailing below specific practical, achievable and measurable action(s) to reduce carbon emissions and quantify the impacts in metric tonnes within your organisation.\nThis should include your action monitoring approach and reporting method.\nIf your organisation is appointed, you will be required to report on the delivery of any commitments and they will be included in performance reviews.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "FHDC's Corporate Plan \"Creating Tomorrow Together\" sets out the council's guiding principles and service ambitions. The Corporate Plan can be viewed at www.folkestone-hythe.gov.uk/policies-plans-documents/corporate-plan.\nExplain how you will support and further the Customer's ambitions through the delivery of the contract that will directly benefit our housing tenants and leaseholders.\nFor example, your offer might include:\n•\tA staffing resource commitment, how many hours will be provided annually (eg annual staff volunteering tidying communal gardens and small repair works);\n•\tAn equipment/materials commitment (eg painting benches, fencing, bollards etc /commitment to support local community groups needs);\n•\tAn offer of Training and Apprenticeship Opportunities (please be specific).\nYour answer should include how you will identify social value opportunities and how you will monitor these commitments in a measurable way.\nIf your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2030-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "a period or periods of no more than 12 months dependent on satisfactory performance of the contract" } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "Documents are available via the Kent Business Portal (a Delta portal)", "url": "https://www.kentbusinessportal.org.uk/respond/AJ92588APD" }, { "id": "093297-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/093297-2026", "datePublished": "2026-10-02T12:12:50+01:00", "format": "text/html" } ], "amendments": [ { "description": "correction to enquiry deadline (clarification questions permitted until 16 October 2026)", "id": "093297-2026" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-06f52c-2026-10-02T12:12:50+01:00", "date": "2026-10-02T12:12:50+01:00", "ocid": "ocds-h6vhtk-06f52c", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PHJN-7589-LMHY", "name": "The District Council of Folkestone and Hythe", "identifier": { "scheme": "GB-PPON", "id": "PHJN-7589-LMHY" }, "address": { "streetAddress": "Civic Centre, Castle Hill Avenue", "locality": "Folkestone", "postalCode": "CT20 2QY", "country": "GB", "countryName": "United Kingdom", "region": "UKJ44" }, "contactPoint": { "name": "Ms Mhairi Richards", "email": "mhairi.richards@folkestone-hythe.gov.uk", "telephone": "+441303853401" }, "roles": [ "buyer" ], "details": { "url": "https://www.folkestone-hythe.gov.uk/council-transparency/procurement-information", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PHJN-7589-LMHY", "name": "The District Council of Folkestone and Hythe" }, "tender": { "id": "FH2609090", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Replacement UPVC windows and doors programme 2027-29", "description": "Folkestone and Hythe District Council (FHDC) wishes to select and appoint a suitable supplier for a windows & doors replacements programme for its social housing stock and invites organisations to submit a tender to meet FHDC's requirements.\nThe specific requirements for the contract are detailed in the tender documents.\nThis tender will be conducted using a one-stage 'open' procedure.\nThe contract is anticipated to start 1 April 2027 and continue for a period of 2 years (with the option to extend for a further period (or periods) of up to 12 months).\nRegarding the contract value: the estimated value for the initial contract term is £1,560,000 excl. VAT based on FHDC's current budgets. However the maximum estimated value for the initial period is £2,700,000 excl. VAT dependent on the approval additional funding. The total sum of £4,050,000 excl. VAT includes the additional funding and a 12-month extension to the contract term.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45421100", "description": "Installation of doors and windows and related components" } ], "deliveryAddresses": [ { "region": "UKJ44", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ44", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ44", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 4860000, "amount": 4050000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "mainProcurementCategory": "works", "aboveThreshold": false, "submissionMethodDetails": "Tenders must be returned via the Kent Business portal (https://www.kentbusinessportal.org.uk/respond/AJ92588APD). We cannot accept tenders returned by post or email.", "submissionTerms": { "electronicSubmissionPolicy": "allowed" }, "tenderPeriod": { "endDate": "2026-10-27T13:00:00Z" }, "enquiryPeriod": { "endDate": "2026-10-16T23:59:00+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 4860000, "amount": 4050000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Total tender sum", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Relevant Experience & Added Value", "description": "This question is divided into two parts for clarity only. There are no sub-weightings between these parts.\n(a)\tPlease provide details of similar replacement window and door contracts on social housing portfolios that you have undertaken within the public sector; and describe how you successfully completed the programme within timeframe.\nProvide details of procedures implemented by your organisation to ensure and maintain:\n•\tcustomer satisfaction;\n•\tquality of work, resolving quality issues and identifying efficiencies or improvements in working practices/materials; and\n•\thealth & safety compliance.\n(b)\tPlease also describe any value‑added initiatives, innovations, or enhanced service offerings your organisation can provide to improve programme delivery, reduce whole‑life costs, or enhance resident experience.\nThis should include:\n•\tspecific examples from previous contracts;\n•\tmeasurable outcomes achieved; and\n•\thow these approaches could be applied to FHDC's programme", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources & Mobilisation", "description": "For delivery of the contract your response should include:\nMobilisation:\n•\tProcedures that would be put in place to ensure that the programme will be able to commence on contract start date;\n•\tProposed programme of works, which would ensure that works are delivered on time and on schedule;\n•\tAn outline of anticipated risks of delay to the programme and how the risks would be mitigated.\nMaterials:\n•\tHow your company will resource and maintain the necessary materials/equipment for the project;\n•\tHow will your company manage the increasing cost of materials when the SORs are fixed costs.\nProvide detailed information of your organisation's supply chain specific to this contract for the procurement and installation of replacement windows and doors.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Communication", "description": "Please outline how you will ensure that your company's communication processes are effectively tailored and maintained during the duration of the contract, your response should focus on the following:\n•\tDetail your procedure for communicating with residents throughout the process of replacing windows and doors from your initial introduction to arranging a site survey and installing new units.\n•\tHow would you effectively communicate with vulnerable residents, from start to completion of works;\n•\tProvide an example of where communication with a resident resolved an issue (such as no access) or complaint;\n•\tOutline your complaints procedures.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Carbon Reduction", "description": "FHDC is committed to achieving carbon neutrality by 2030 as shown at www.folkestone-hythe.gov.uk/climate-change/climate-change-council.\nAs our contractor /supplier, we expect your support helping us to achieve this target and you can do so by reducing Scope 1 (from vehicles and facilities) and Scope 2 emissions (from purchased electricity and heat) within organisations' control.\nPlease state how your organisation will support FHDC's climate pledge during the term of this contract by detailing below specific practical, achievable and measurable action(s) to reduce carbon emissions and quantify the impacts in metric tonnes within your organisation.\nThis should include your action monitoring approach and reporting method.\nIf your organisation is appointed, you will be required to report on the delivery of any commitments and they will be included in performance reviews.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "FHDC's Corporate Plan \"Creating Tomorrow Together\" sets out the council's guiding principles and service ambitions. The Corporate Plan can be viewed at www.folkestone-hythe.gov.uk/policies-plans-documents/corporate-plan.\nExplain how you will support and further the Customer's ambitions through the delivery of the contract that will directly benefit our housing tenants and leaseholders.\nFor example, your offer might include:\n•\tA staffing resource commitment, how many hours will be provided annually (eg annual staff volunteering tidying communal gardens and small repair works);\n•\tAn equipment/materials commitment (eg painting benches, fencing, bollards etc /commitment to support local community groups needs);\n•\tAn offer of Training and Apprenticeship Opportunities (please be specific).\nYour answer should include how you will identify social value opportunities and how you will monitor these commitments in a measurable way.\nIf your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2030-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "a period or periods of no more than 12 months dependent on satisfactory performance of the contract" } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "Documents are available via the Kent Business Portal (a Delta portal)", "url": "https://www.kentbusinessportal.org.uk/respond/AJ92588APD" }, { "id": "085184-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/085184-2026", "datePublished": "2026-09-09T09:35:03+01:00", "format": "text/html" }, { "id": "092931-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/092931-2026", "datePublished": "2026-10-01T15:04:17+01:00", "format": "text/html" }, { "id": "093297-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/093297-2026", "datePublished": "2026-10-02T12:12:50+01:00", "format": "text/html" } ], "amendments": [ { "id": "092931-2026", "description": "Submission deadline extended to 27 October 2026 to allow bidders to consider late clarifications. Enquiry deadline also extended to 16 October 2026 accordingly." }, { "id": "093297-2026", "description": "correction to enquiry deadline (clarification questions permitted until 16 October 2026)" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, "versionedRelease": { "ocid": "ocds-h6vhtk-06f52c", "initiationType": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "tender" } ], "parties": [ { "id": "GB-PPON-PHJN-7589-LMHY", "name": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "The District Council of Folkestone and Hythe" } ], "identifier": { "scheme": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "PHJN-7589-LMHY" } ] }, "address": { "streetAddress": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "Civic Centre, Castle Hill Avenue" } ], "locality": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "Folkestone" } ], "postalCode": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "CT20 2QY" } ], "country": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "UKJ44" } ] }, "contactPoint": { "name": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "Ms Mhairi Richards" } ], "email": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "mhairi.richards@folkestone-hythe.gov.uk" } ], "telephone": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "+441303853401" } ] }, "roles": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": [ "buyer" ] } ], "details": { "url": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "https://www.folkestone-hythe.gov.uk/council-transparency/procurement-information" } ], "classifications": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "GB-PPON-PHJN-7589-LMHY" } ], "name": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "The District Council of Folkestone and Hythe" } ] }, "tender": { "id": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "FH2609090" } ], "legalBasis": { "id": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "Replacement UPVC windows and doors programme 2027-29" } ], "description": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "Folkestone and Hythe District Council (FHDC) wishes to select and appoint a suitable supplier for a windows & doors replacements programme for its social housing stock and invites organisations to submit a tender to meet FHDC's requirements. \nThe specific requirements for the contract are detailed in the tender documents.\nThis tender will be conducted using a one-stage 'open' procedure. \nThe contract is anticipated to start 1 April 2027 and continue for a period of 2 years (with the option to extend for a further period (or periods) of up to 12 months).\nRegarding the contract value: the estimated value for the initial contract term is £1,560,000 excl. VAT based on FHDC's current budgets. However the maximum estimated value for the initial period is £2,700,000 excl. VAT dependent on the approval additional funding. The total sum of £4,050,000 excl. VAT includes the additional funding and a 12-month extension to the contract term." }, { "releaseID": "092931-2026", "releaseDate": "2026-10-01T15:04:17+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Folkestone and Hythe District Council (FHDC) wishes to select and appoint a suitable supplier for a windows & doors replacements programme for its social housing stock and invites organisations to submit a tender to meet FHDC's requirements.\nThe specific requirements for the contract are detailed in the tender documents.\nThis tender will be conducted using a one-stage 'open' procedure.\nThe contract is anticipated to start 1 April 2027 and continue for a period of 2 years (with the option to extend for a further period (or periods) of up to 12 months).\nRegarding the contract value: the estimated value for the initial contract term is £1,560,000 excl. VAT based on FHDC's current budgets. However the maximum estimated value for the initial period is £2,700,000 excl. VAT dependent on the approval additional funding. The total sum of £4,050,000 excl. VAT includes the additional funding and a 12-month extension to the contract term." } ], "status": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "active" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "45421100", "description": "Installation of doors and windows and related components" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "UKJ44" } ], "country": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "092931-2026", "releaseDate": "2026-10-01T15:04:17+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UKJ44" } ], "country": [ { "releaseID": "092931-2026", "releaseDate": "2026-10-01T15:04:17+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "092931-2026", "releaseDate": "2026-10-01T15:04:17+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "093297-2026", "releaseDate": "2026-10-02T12:12:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UKJ44" } ], "country": [ { "releaseID": "093297-2026", "releaseDate": "2026-10-02T12:12:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "093297-2026", "releaseDate": "2026-10-02T12:12:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "1" } ] } ], "value": { "amountGross": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": 4860000 } ], "amount": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": 4050000 } ], "currency": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "procurementMethod": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "Below threshold - open competition" } ], "mainProcurementCategory": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "works" } ], "aboveThreshold": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": false } ], "submissionMethodDetails": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "Tenders must be returned via the Kent Business portal (https://www.kentbusinessportal.org.uk/respond/AJ92588APD). We cannot accept tenders returned by post or email." } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "allowed" } ] }, "tenderPeriod": { "endDate": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "2026-10-06T13:00:00+01:00" }, { "releaseID": "092931-2026", "releaseDate": "2026-10-01T15:04:17+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-10-27T13:00:00Z" } ] }, "enquiryPeriod": { "endDate": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "2026-09-25T23:59:59+01:00" }, { "releaseID": "092931-2026", "releaseDate": "2026-10-01T15:04:17+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-09-16T23:59:00+01:00" }, { "releaseID": "093297-2026", "releaseDate": "2026-10-02T12:12:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-10-16T23:59:00+01:00" } ] }, "lots": [ { "id": "1", "status": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "active" } ], "value": { "amountGross": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": 4860000 } ], "amount": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": 4050000 } ], "currency": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "085184-2026", "releaseDate": "2026-09-09T09:35:03+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "price", "name": "Total tender sum", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Relevant Experience & Added Value", "description": "This question is divided into two parts for clarity only. There are no sub-weightings between these parts.\n(a)\tPlease provide details of similar replacement window and door contracts on social housing portfolios that you have undertaken within the public sector; and describe how you successfully completed the programme within timeframe.\nProvide details of procedures implemented by your organisation to ensure and maintain: \n•\tcustomer satisfaction;\n•\tquality of work, resolving quality issues and identifying efficiencies or improvements in working practices/materials; and\n•\thealth & safety compliance.\n(b)\tPlease also describe any value‑added initiatives, innovations, or enhanced service offerings your organisation can provide to improve programme delivery, reduce whole‑life costs, or enhance resident experience. \nThis should include:\n•\tspecific examples from previous contracts;\n•\tmeasurable outcomes achieved; and\n•\thow these approaches could be applied to FHDC's programme", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources & Mobilisation", "description": "For delivery of the contract your response should include:\nMobilisation:\n•\tProcedures that would be put in place to ensure that the programme will be able to commence on contract start date;\n•\tProposed programme of works, which would ensure that works are delivered on time and on schedule; \n•\tAn outline of anticipated risks of delay to the programme and how the risks would be mitigated.\nMaterials: \n•\tHow your company will resource and maintain the necessary materials/equipment for the project;\n•\tHow will your company manage the increasing cost of materials when the SORs are fixed costs.\nProvide detailed information of your organisation's supply chain specific to this contract for the procurement and installation of replacement windows and doors.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Communication", "description": "Please outline how you will ensure that your company's communication processes are effectively tailored and maintained during the duration of the contract, your response should focus on the following: \n•\tDetail your procedure for communicating with residents throughout the process of replacing windows and doors from your initial introduction to arranging a site survey and installing new units.\n•\tHow would you effectively communicate with vulnerable residents, from start to completion of works;\n•\tProvide an example of where communication with a resident resolved an issue (such as no access) or complaint;\n•\tOutline your complaints procedures.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Carbon Reduction", "description": "FHDC is committed to achieving carbon neutrality by 2030 as shown at www.folkestone-hythe.gov.uk/climate-change/climate-change-council.\nAs our contractor /supplier, we expect your support helping us to achieve this target and you can do so by reducing Scope 1 (from vehicles and facilities) and Scope 2 emissions (from purchased electricity and heat) within organisations' control.\nPlease state how your organisation will support FHDC's climate pledge during the term of this contract by detailing below specific practical, achievable and measurable action(s) to reduce carbon emissions and quantify the impacts in metric tonnes within your organisation. \nThis should include your action monitoring approach and reporting method.\nIf your organisation is appointed, you will be required to report on the delivery of any commitments and they will be included in performance reviews.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "FHDC's Corporate Plan \"Creating Tomorrow Together\" sets out the council's guiding principles and service ambitions. The Corporate Plan can be viewed at www.folkestone-hythe.gov.uk/policies-plans-documents/corporate-plan.\nExplain how you will support and further the Customer's ambitions through the delivery of the contract that will directly benefit our housing tenants and leaseholders.\nFor example, your offer might include:\n•\tA staffing resource commitment, how many hours will be provided annually (eg annual staff volunteering tidying communal gardens and small repair works);\n•\tAn equipment/materials commitment (eg painting benches, fencing, bollards etc /commitment to support local community groups needs);\n•\tAn offer of Training and Apprenticeship Opportunities (please be specific).\nYour answer should include how you will identify social value opportunities and how you will monitor these commitments in a measurable way.\nIf your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, { "releaseID": "092931-2026", "releaseDate": "2026-10-01T15:04:17+01:00", "releaseTag": [ "tenderUpdate" ], "value": [ { "type": "price", "name": "Total tender sum", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Relevant Experience & Added Value", "description": "This question is divided into two parts for clarity only. There are no sub-weightings between these parts.\n(a)\tPlease provide details of similar replacement window and door contracts on social housing portfolios that you have undertaken within the public sector; and describe how you successfully completed the programme within timeframe.\nProvide details of procedures implemented by your organisation to ensure and maintain:\n•\tcustomer satisfaction;\n•\tquality of work, resolving quality issues and identifying efficiencies or improvements in working practices/materials; and\n•\thealth & safety compliance.\n(b)\tPlease also describe any value‑added initiatives, innovations, or enhanced service offerings your organisation can provide to improve programme delivery, reduce whole‑life costs, or enhance resident experience.\nThis should include:\n•\tspecific examples from previous contracts;\n•\tmeasurable outcomes achieved; and\n•\thow these approaches could be applied to FHDC's programme", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources & Mobilisation", "description": "For delivery of the contract your response should include:\nMobilisation:\n•\tProcedures that would be put in place to ensure that the programme will be able to commence on contract start date;\n•\tProposed programme of works, which would ensure that works are delivered on time and on schedule;\n•\tAn outline of anticipated risks of delay to the programme and how the risks would be mitigated.\nMaterials:\n•\tHow your company will resource and maintain the necessary materials/equipment for the project;\n•\tHow will your company manage the increasing cost of materials when the SORs are fixed costs.\nProvide detailed information of your organisation's supply chain specific to this contract for the procurement and installation of replacement windows and doors.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Communication", "description": "Please outline how you will ensure that your company's communication processes are effectively tailored and maintained during the duration of the contract, your response should focus on the following:\n•\tDetail your procedure for communicating with residents throughout the process of replacing windows and doors from your initial introduction to arranging a site survey and installing new units.\n•\tHow would you effectively communicate with vulnerable residents, from start to completion of works;\n•\tProvide an example of where communication with a resident resolved an issue (such as no access) or complaint;\n•\tOutline your complaints procedures.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Carbon Reduction", "description": "FHDC is committed to achieving carbon neutrality by 2030 as shown at www.folkestone-hythe.gov.uk/climate-change/climate-change-council.\nAs our contractor /supplier, we expect your support helping us to achieve this target and you can do so by reducing Scope 1 (from vehicles and facilities) and Scope 2 emissions (from purchased electricity and heat) within organisations' control.\nPlease state how your organisation will support FHDC's climate pledge during the term of this contract by detailing below specific practical, achievable and measurable action(s) to reduce carbon emissions and quantify the impacts in metric tonnes within your organisation.\nThis should include your action monitoring approach and reporting method.\nIf your organisation is appointed, you will be required to report on the delivery of any commitments and they will be included in performance reviews.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "FHDC's Corporate Plan \"Creating Tomorrow Together\" sets out the council's guiding principles and service ambitions. The Corporate Plan can be viewed at www.folkestone-hythe.gov.uk/policies-plans-documents/corporate-plan.\nExplain how you will support and further the Customer's ambitions through the delivery of the contract that will directly benefit our housing tenants and leaseholders.\nFor example, your offer might include:\n•\tA staffing resource commitment, how many hours will be provided annually (eg annual staff volunteering tidying communal gardens and small repair works);\n•\tAn equipment/materials commitment (eg painting benches, fencing, bollards etc /commitment to support local community groups needs);\n•\tAn offer of Training and Apprenticeship Opportunities (please be specific).\nYour answer should include how you will identify social value opportunities and how you will monitor these commitments in a measurable way.\nIf your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.", "numbers": [ { 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