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The potential contract will consist of the supply, implementation and ongoing support & development of the system. \nThe Senedd’s current Business Management System (SBMS), delivered using Civica’s Modern.gov platform, underpins the day-to-day management of all Senedd Business and a wide range of corporate meetings. It provides a central repository for meeting-related information, including agendas, papers and outcomes, and acts as a long-term archive. The system is tightly integrated with the Senedd’s wider digital ecosystem, including the public website and Senedd TV, and acts as a core data source for multiple internal and public-facing services.\nSBMS is a high-profile system that plays a key role in managing information and making it publicly and privately available. It is a system used by Members and their staff, Commission staff, Independent Advisors and independent office holders (Remuneration Board, Standards Commissioner) and the people of Wales. As a public-facing system that interacts with a number of other Senedd systems, this is deemed a business-critical system. \nOur use of SBMS is more than simply Meeting Management, as our current technical solution is also used for Member Management, Issue Management, Management of Cross-Party Groups. Any future solution must as a minimum replicate current capabilities while enabling future enhancement.\nThe current system has been in place since 2011 and supports both corporate meetings and formal Senedd Committee meetings. It also holds historical meeting data dating back to 1999, which would need to be migrated to any replacement solution.\nFor certain data types, SBMS provides a primary data source for multiple other technical solutions via API connections. These include systems supporting functions such as broadcasting, official records, and internal business management, helping to ensure consistency and interoperability across the wider Senedd system landscape.\nThe existing system serves content to users through multiple channels:\n• Private content is delivered via intranet pages, secure extranet services for external stakeholders, and a Windows, Android, and iOS application that supports user interaction such as personal annotation.\n• System-to-system integration is supported through multiple API endpoints, enabling connectivity with other internal systems and supporting the publication of Open Data to the public.\n• Public content is delivered through website pages that support custom branding, enabling them to integrate seamlessly with and form part of the Senedd’s wider web presence. 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Participation is voluntary, and responses will be used for research and planning purposes only. Completion of the questionnaire does not form part of any formal procurement process, nor does it create any obligation or advantage in any future tender.\nSuppliers with relevant experience in delivering multilingual solutions are encouraged to take part. The solution must support Welsh and English with full parity across all system components, including user interfaces, content, and system functionality. Where suppliers do not currently provide Welsh and English capability, they must demonstrate proven multilingual solutions that can deliver equivalent, robust bilingual support. \nYour insights will help ensure that any future approach is well-informed, proportionate, and aligned with best practice.\nResponses must be submitted to Helena Grant at helena.grant@senedd.wales by Thursday 13th August 2026.\nWe appreciate your time and contribution to this engagement exercise and look forward to hearing from you." } ], "dueDate": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "2026-08-13T23:59:59+01:00" } ], "status": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "071834-2026", "documentType": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/071834-2026" } ], "datePublished": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "2026-07-29T15:46:37+01:00" } ], "format": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "1279" } ], "legalBasis": { "id": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "Senedd Business Management System" } ], "description": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "The Welsh Parliament (Senedd Cymru) is undertaking preliminary market engagement to inform the potential future procurement of a fully bilingual (English and Welsh) business management system. The potential contract will consist of the supply, implementation and ongoing support & development of the system. \nThe Senedd’s current Business Management System (SBMS), delivered using Civica’s Modern.gov platform, underpins the day-to-day management of all Senedd Business and a wide range of corporate meetings. It provides a central repository for meeting-related information, including agendas, papers and outcomes, and acts as a long-term archive. The system is tightly integrated with the Senedd’s wider digital ecosystem, including the public website and Senedd TV, and acts as a core data source for multiple internal and public-facing services.\nSBMS is a high-profile system that plays a key role in managing information and making it publicly and privately available. It is a system used by Members and their staff, Commission staff, Independent Advisors and independent office holders (Remuneration Board, Standards Commissioner) and the people of Wales. As a public-facing system that interacts with a number of other Senedd systems, this is deemed a business-critical system. \nOur use of SBMS is more than simply Meeting Management, as our current technical solution is also used for Member Management, Issue Management, Management of Cross-Party Groups. Any future solution must as a minimum replicate current capabilities while enabling future enhancement.\nThe current system has been in place since 2011 and supports both corporate meetings and formal Senedd Committee meetings. It also holds historical meeting data dating back to 1999, which would need to be migrated to any replacement solution.\nFor certain data types, SBMS provides a primary data source for multiple other technical solutions via API connections. These include systems supporting functions such as broadcasting, official records, and internal business management, helping to ensure consistency and interoperability across the wider Senedd system landscape.\nThe existing system serves content to users through multiple channels:\n• Private content is delivered via intranet pages, secure extranet services for external stakeholders, and a Windows, Android, and iOS application that supports user interaction such as personal annotation.\n• System-to-system integration is supported through multiple API endpoints, enabling connectivity with other internal systems and supporting the publication of Open Data to the public.\n• Public content is delivered through website pages that support custom branding, enabling them to integrate seamlessly with and form part of the Senedd’s wider web presence. In some cases, these pages are ‘hybrid’, drawing on data from SBMS while being rendered externally to align with corporate branding, meaning the integration is not visible to end users.\nAs part of this early-stage activity, we are inviting interested suppliers to submit a short questionnaire designed to help us understand current market capability, delivery models, and potential approaches to service provision.\nThe information gathered through this engagement will support the Welsh Parliament in shaping any subsequent procurement strategy. Participation is voluntary, and responses will be used for research and planning purposes only. Completion of the questionnaire does not form part of any formal procurement process, nor does it create any obligation or advantage in any future tender.\nSuppliers with relevant experience in delivering multilingual solutions are encouraged to take part. The solution must support Welsh and English with full parity across all system components, including user interfaces, content, and system functionality. Where suppliers do not currently provide Welsh and English capability, they must demonstrate proven multilingual solutions that can deliver equivalent, robust bilingual support. \nYour insights will help ensure that any future approach is well-informed, proportionate, and aligned with best practice.\nResponses must be submitted to Helena Grant at helena.grant@senedd.wales by Thursday 13th August 2026.\nWe appreciate your time and contribution to this engagement exercise and look forward to hearing from you." }, { "releaseID": "094638-2026", "releaseDate": "2026-10-07T11:34:15+01:00", "releaseTag": [ "tender" ], "value": "The Commission is seeking to procure a fully bilingual (Welsh and English) Senedd business management system. The required solution will support functions including, but not limited to, Meeting Management, Senedd Member Management, Issue Management and the Management of Cross-Party Groups. The contract will include the supply, implementation and ongoing support of the solution. \nThe Commission seeks a sustainable, adaptable and supportable solution that can meet its current and future business requirements while providing long-term value, service continuity and the benefits of ongoing product investment.\nSuppliers must demonstrate:\n•\tsuccessful delivery and operation of solutions with relevant or comparable capabilities; \n•\texperience supporting parliamentary, legislative, democratic services, governance or similarly complex and regulated environments; \n•\tan established, supportable and adaptable solution with demonstrable capability relevant to the Commission's requirements; \n•\ta credible implementation and migration approach; and \n•\ta clear, realistic and supportable route to meeting the Commission's functional and non-functional requirements\nSuppliers must clearly distinguish between capabilities that are available within the proposed solution, those that will be delivered through configuration, and those that will require product development, customisation or other enhancement. Any such activity must form part of a credible, deliverable and supportable approach to meeting the Commission's requirements.\nThe Commission's strategic direction is to adopt Software as a Service (SaaS) solutions wherever appropriate. However, recognising the specialist nature of this market, suppliers may propose alternative delivery models where they can demonstrate that the proposed solution is an established, supportable and adaptable solution with demonstrable capability relevant to the Commission's requirements.\nThe Commission does not intend to commission the development of a wholly new solution. It is seeking approaches that maximise the reuse of existing and demonstrable capabilities, minimise bespoke development, and support long-term maintainability, interoperability, data portability, supplier competition and whole-life value.\nThe contract will be for an initial period of five years from the Go Live date, with the option for the Commission to extend the contract for up to a further five years." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], "value": "UKL22" } ], "country": [ { "releaseID": "071834-2026", "releaseDate": "2026-07-29T15:46:37+01:00", "releaseTag": [ "planning" ], 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