{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-06d154", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-10-23T10:33:33+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-06d154" ], "records": [ { "ocid": "ocds-h6vhtk-06d154", "releases": [ { "ocid": "ocds-h6vhtk-06d154", "id": "069392-2026", "tag": [ "planning" ], "date": "2026-07-23T06:57:55+01:00", "initiationType": "tender", "parties": [ { "name": "Staffordshire County Council", "id": "GB-PPON-PZDG-2995-QQMD", "identifier": { "scheme": "GB-PPON", "id": "PZDG-2995-QQMD" }, "address": { "streetAddress": "1 Staffordshire Place, Tipping Street,", "locality": "Stafford", "postalCode": "ST16 2DH", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "email": "commercial.team@staffordshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.staffordshire.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PZDG-2995-QQMD", "name": "Staffordshire County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Staffordshire County Council wishes to hear from you in connection with our PME for the Provision of Children's Short Breaks Activities and Support.\n•\tProviders will be able to access a document with the existing specification or service provision and a link to a MS Forms Survey. These documents will be available via our e-tendering portal Proactis. \n•\tPlease ensure that you are registered on Proactis: https://supplierlive.proactisp2p.com/Account/Login \n•\tYou can view the opportunity by searching for \"Preliminary Market Engagement (PME) for Provision of Children's Short Breaks Activities and Support\". The information will then be found in the \"request documents\" section.\n•\tOnce you have digested the contents of the existing specification or service provision then you can ask any immediate questions via the dialogue part of Proactis. \n•\tA summarised Q&A log for all questions and their responses will be uploaded to Proactis for reference and clarity of approach. This log will be version controlled, and a refreshed version will be provided at appropriate points during the consultation process. \n•\tFollowing the questions and responses, you are requested to complete the MS Forms Survey, which will relate to our PME consultation.\n•\tThe Council intends to respond to all questions and a summarised version of all responses received through the MS Forms Survey will be made available as part of any future tender documents.", "dueDate": "2026-08-24T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "069392-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/069392-2026", "datePublished": "2026-07-23T06:57:55+01:00", "format": "text/html" } ] }, "tender": { "id": "IA3582", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of Children's Short Breaks Activities and Support (Aiming High)", "description": "Staffordshire County Council is undertaking Preliminary Market Engagement (PME) to inform the future recommissioning of its Provision of Children's Short Breaks Activities and Support (known internally as Aiming High SEND Short Breaks Service), currently expected to commence from April 2027.\nThe Council wishes to engage with current and potential providers to better understand market capacity, capability, innovation, and potential delivery models for providing high-quality short breaks and support opportunities for children and young people with Special Educational Needs and Disabilities (SEND) and their families across Staffordshire.\nThe Aiming High programme forms part of Staffordshire's wider short breaks offer and aims to:\n•\timprove outcomes for children and young people with SEND;\n•\tpromote independence, inclusion and preparation for adulthood;\n•\tenable children and young people to participate in positive activities within their communities;\n•\tsupport family resilience and help parents and carers continue in their caring role;\n•\tprovide opportunities for social development, friendships and community participation; and\n•\tdeliver timely support that helps prevent the escalation of need wherever appropriate.\nThe Council is seeking feedback from organisations capable of delivering inclusive, high-quality, outcome-focused services and activities for children and young people with SEND aged 0-25 years.\nProviders should have a thorough understanding of, and be able to operate in accordance with, relevant legislation, statutory guidance and local policies, including:\n•\tChildren Act 1989;\n•\tChildren and Families Act 2014;\n•\tCare Act 2014;\n•\tSEND Code of Practice 2015;\n•\tBreaks for Carers of Disabled Children Regulations 2011;\n•\tEquality Act 2010;\n•\tMental Capacity Act 2005;\n•\tHuman Rights Act 1998;\n•\tWorking Together to Safeguard Children;\n•\tKeeping Children Safe in Education (where applicable);\n•\tPublic Services (Social Value) Act 2012 (or any successor legislation); and\n•\tStaffordshire's SEND and Alternative Provision Strategy 2026-2029\n•\tStaffordshire's SEND Local Offer.\nThe future service is expected to include a range of accessible and inclusive short break opportunities that are:\n•\tmeaningful, safe and enjoyable;\n•\tappropriate for different ages, abilities and levels of need;\n•\tdelivered during term time (non-school hours) and school holidays;\n•\tavailable through a variety of indoor, outdoor and community-based activities;\n•\tresponsive to local demand;\n•\tdesigned to support independence, confidence and life skills; and\n•\tcapable of delivering positive outcomes for children, young people and their families.\nThe Council is particularly interested in understanding market capacity to support children and young people with more complex disabilities and higher levels of need, including those who may require:\n•\tenhanced supervision and support;\n•\thigher staffing ratios;\n•\tspecialist skills, training or behavioural support approaches;\n•\tadapted environments or activities; and\n•\tmore personalised delivery arrangements.\nAs part of this engagement, the Council is exploring whether future arrangements could include:\n•\tA General Targeted Offer\nCommunity-based short break opportunities for children and young people with lower to moderate support needs.\n•\tAn Enhanced Targeted Offer\nA more specialist strand of provision for children and young people with higher levels of need who may require additional support, specialist expertise, enhanced staffing levels or tailored approaches to participation. \nThe Council is also interested in receiving feedback on potential coordinated delivery models. This may include arrangements where a lead organisation supports the planning, organisation and coordination of a network of providers and may undertake activities such as:\n•\tmanaging bookings and allocations;\n•\tcoordinating delivery across multiple providers;\n•\tsupporting equitable access across Staffordshire;\n•\tmonitoring quality, outcomes and performance;\n•\tsupporting communication and engagement with families; and\n•\thelping to identify and address gaps in provision.\nAccordingly, the Council would particularly welcome engagement from organisations that may be interested in:\n•\tdelivering short break activities directly;\n•\tdelivering specialist or enhanced provision for children and young people with higher levels of need;\n•\tacting as a lead/coordinating provider;\n•\tparticipating in a provider network or partnership model; or\n•\tproviding innovative solutions that improve access, quality, outcomes and value for money.\nThe Council is especially keen to hear from providers able to deliver services in rural and underserved areas of Staffordshire and those with experience of supporting children and young people with complex SEND.\nThis Preliminary Market Engagement exercise is intended solely to inform future commissioning arrangements. No final decisions have been made regarding service design, delivery model, contract structure or procurement approach.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "85312120", "description": "Daycare services for disabled children and young people" } ], "deliveryAddresses": [ { "region": "UKG24", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1080000, "amount": 900000, "currency": "GBP" }, "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2030-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "100302-2026", "tag": [ "tender" ], "date": "2026-10-23T10:33:32+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-06d154", "parties": [ { "name": "Staffordshire County Council", "id": "GB-PPON-PZDG-2995-QQMD", "identifier": { "scheme": "GB-PPON", "id": "PZDG-2995-QQMD" }, "address": { "streetAddress": "1 Staffordshire Place, Tipping Street,", "locality": "Stafford", "postalCode": "ST16 2DH", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "email": "commercial.team@staffordshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.staffordshire.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PZDG-2995-QQMD", "name": "Staffordshire County Council" }, "tender": { "id": "IA3582", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of Children's Short Breaks Activities and Support (Aiming High)", "description": "Staffordshire County Council wishes to engage a Lead Provider to coordinate and deliver a countywide programme of Short Breaks provision for Children and Young People with Special Educational Needs and/or Disabilities (SEND) aged 0-17 years and their families across Staffordshire. The service must provide accessible, meaningful and enjoyable opportunities which promote inclusion, independence, confidence, wellbeing and participation in community life, whilst also providing parents and carers with meaningful breaks from their caring responsibilities. The service will comprise both a General Targeted Offer and an Enhanced Targeted Offer to ensure support is proportionate to differing levels of need.\nThe objective of this service is to provide a range of Short Break activities across Staffordshire which Children and Young People with SEND can enjoy as independently as possible. Providers will be required to deliver activities and opportunities which:\n•\tAre meaningful, enjoyable and appropriate to different ages, interests and levels of need;\n•\tPromote inclusion, participation and a sense of belonging within local communities;\n•\tSupport independence, confidence, wellbeing and preparation for adulthood;\n•\tEnable the development of friendships, relationships and social connections;\n•\tAre delivered in safe, supportive and psychologically welcoming environments;\n•\tAre available during evenings, weekends and school holiday periods;\n•\tInclude both indoor and outdoor opportunities where appropriate;\n•\tRepresent value for money and effective use of public resources; and\n•\tProvide meaningful short breaks for parents and carers.\nProviders will be required to:\n•\tEncourage and enable Children and Young People with SEND to access community-based opportunities and local services;\n•\tWork collaboratively with local organisations to promote inclusion and reduce barriers to participation;\n•\tProvide support which is proportionate to individual needs, including for Children and Young People with more complex needs;\n•\tPromote equitable access to provision across all areas of Staffordshire;\n•\tUse engagement, feedback and co-production to shape and improve services;\n•\tMonitor participation, utilisation and unmet demand and respond appropriately to identified gaps in provision;\n•\tEngage in meaningful partnership working and effective communication with families, professionals and community organisations;\n•\tDevelop opportunities for peer support, friendships and social connections;\n•\tDemonstrate a commitment to quality assurance and continuous improvement; and\n•\tDeliver innovative and flexible approaches that improve outcomes for Children, Young People and families.\nStaffordshire County Council is particularly interested in providers who can demonstrate how they will:\n•\tEnsure equitable access to provision across all districts and boroughs of Staffordshire, particularly in rural and less populated areas;\n•\tImprove access to short break opportunities for Children and Young People with higher and more complex levels of need;\n•\tAddress gaps in provision and respond flexibly to emerging demand; and\n•\tMaximise participation amongst groups who may be underrepresented or face barriers to accessing services.\nThe service will be delivered through a single Lead Provider model. The Lead Provider will be responsible for the overall coordination, management, quality assurance and performance monitoring of the service and may deliver provision directly and/or through a network of Delivery Partners. The Lead Provider will act as the single point of accountability to Staffordshire County Council and will be responsible for ensuring the delivery of a coordinated, equitable and high-quality countywide service.\nThe contract will cover the delivery of Short Breaks provision for Children and Young People with SEND aged 0-17 years (up to their 18th birthday) and support for their families and carers across Staffordshire.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "85312120", "description": "Daycare services for disabled children and young people" } ], "deliveryAddresses": [ { "region": "UKG24", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1175868, "amount": 979890, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "Suppliers should register on the Councils' eProcurement system, Proactis:\nhttps://supplierlive.proactisp2p.com/Account/Login \nSuppliers will need to log in and select \"Opportunities\" then enter the tender reference \"IA3582\" in the box and select \"Search\". All tender documents will be found in the request document section.\nPlease note the specific clauses within the Terms and Conditions with regards to further information on the Local Government Re-Organisation.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-11-23T12:00:00Z" }, "enquiryPeriod": { "endDate": "2026-11-16T23:59:59Z" }, "awardPeriod": { "endDate": "2027-01-14T23:59:59Z" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 1175868, "amount": 979890, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality will be weighted as set out in the documents (i) IA3582 - ITT Procurement Pack and (ii) IA3582 - Procurement Specific Questionnaire.", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price will be weighted as set out in (i) IA3582 - ITT Procurement Pack and (ii) IA3582 - Pricing Matrix.", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "For Participation, please refer to Part 3 Condition of Participation within the IA3582 Procurement Specific Questionnaire." }, { "type": "technical", "description": "For Participation, please refer to Part 3 Condition of Participation within the IA3582 Procurement Specific Questionnaire." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2030-03-31T23:59:59+01:00" }, "hasOptions": true, "options": { "description": "The right to additional purchases while the contract is valid." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "100302-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/100302-2026", "datePublished": "2026-10-23T10:33:32+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "Please see the document IA3582 High Value Above Threshold Competed Model Terms. \nUpon expiry of the Agreement the Authority shall consider Schedule 5 Direct Award Justifications, Additional or repeat goods, services or works Section 8 where is it the authorities intention to carry out a subsequent procurement of similar services in reliance of this direct award justification." }, "riskDetails": "Risk: Legislation and Registration.\nModification: Changes in Legislation or Registration requirements are detailed within the Contract & Specification.\nRisk: Cost, Budget and Contractual requirements\nModification: the Contract has a Change in Law clause and appropriate modifications are permissible under the Procurement Act.\nRisk: Budget reduction\nModification: Contract terms allow for termination due to funding removal or modification due to budget reduction. Pricing schedules in the contract would need to be updated.\nRisk: Fixed Budgets Constraints\nModification: The Provider & Council will meet through Contract Review Meetings (CRM) to flag any capacity pressures that may need addressing through the relevant clauses & schedules within the contract.\nRisk: Provider failure\nModification: Clauses within the contract to serve notice & terminate.\nRisk: Increase in demand for advocacy services.\nModification: The contract allows for modifications. The Council will comply with the modification grounds within the PA.\nRisk: Local Government Re-organisation\nModification: If any legislative changes result in a significant impact upon referral numbers & subsequent service capacity pressures, the Council will meet with the Provider to jointly agree any mitigating action and/or possible resolutions through the relevant clauses within the contract.\nRisk: IT systems and development\nModification: The Provider will complete an updated Third-Party Security Questionnaire. Modifications will be captured through the relevant clauses & schedules within the contract.\nRisk: Resource Availability\nModification: the Provider will have the opportunity through regular meetings to notify the Council of any such capacity pressures & work with the Council to find a solution. The contract allows for appropriate modifications in compliance with the procurement act. \nRisk: Value for Money\nModification: The Council will have regular meetings with the Provider to ensure continuous monitoring of service outcomes; Modifications will be captured through the relevant clauses & schedules within the contract.\nRisk: Implementation/mobilisation\nModification: There will be a mobilisation period supported by a mobilisation plan. Exit meeting(s) will take place . The Contract allows modification to the commencement & end date for all contracts.\nRisk: Engagement\nModification: The Council will develop relationships through regular meetings & support facilitation of innovative means of engagement. Appropriate modifications can be made through the relevant clauses and schedules within the contract.\nRisk: Accessibility\nModification: The Council will have regular meetings with the Provider to ensure the Service can evidence it is targeting those hard to reach & reducing barriers for Individuals. The tender documents will address providers service delivery model and accessibility. Appropriate modifications can be made through the relevant clauses and schedules within the contract.\nRisk: Training\nModification: The Specification outlines expectations around the levels of qualifications & the timescales to achieve them. It gives an opportunity for providers to develop none qualified advocacy staff and/or volunteers to supplement (where appropriate) qualified advocates. The Council will maintain compliance of this through regular meetings. Required modifications can be made through the relevant clauses & schedules within the contract.\nRisk: Credentials/Experience\nModification: The tender process will assess and request bidders to evidence their ability to meet the Specification . Tender submissions will be evaluated on Price and Quality. The Council will monitor performance through regular meetings. Modifications can be made through the relevant clauses and schedules within the contract.\nRisk: Quality\nModification required: The Council will have regular contract meetings to review KPI's and establish a mutual quality framework to measure the quality of Service. Modifications can be made through the relevant clauses & schedules within the contract.\nRisk: Operational\nModification: The contract has clear escalation processes, regular meetings will take place and the Specification supports continuous improvement. Providers will submit their Business Continuity Plan within their tender submission.\nRisk: External Factors\nModification: The Provider will have a business continuity plan in place. The Council will have regular meetings, good lines of communication and provider relationship management to facilitate discussions with regards to mitigating actions and/or possible resolutions. Required modifications can be made through the relevant clauses & schedules within the contract." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-06d154-2026-10-23T10:33:32+01:00", "date": "2026-10-23T10:33:32+01:00", "ocid": "ocds-h6vhtk-06d154", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PZDG-2995-QQMD", "name": "Staffordshire County Council", "identifier": { "scheme": "GB-PPON", "id": "PZDG-2995-QQMD" }, "address": { "streetAddress": "1 Staffordshire Place, Tipping Street,", "locality": "Stafford", "postalCode": "ST16 2DH", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "email": "commercial.team@staffordshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.staffordshire.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PZDG-2995-QQMD", "name": "Staffordshire County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Staffordshire County Council wishes to hear from you in connection with our PME for the Provision of Children's Short Breaks Activities and Support.\n•\tProviders will be able to access a document with the existing specification or service provision and a link to a MS Forms Survey. These documents will be available via our e-tendering portal Proactis. \n•\tPlease ensure that you are registered on Proactis: https://supplierlive.proactisp2p.com/Account/Login \n•\tYou can view the opportunity by searching for \"Preliminary Market Engagement (PME) for Provision of Children's Short Breaks Activities and Support\". The information will then be found in the \"request documents\" section.\n•\tOnce you have digested the contents of the existing specification or service provision then you can ask any immediate questions via the dialogue part of Proactis. \n•\tA summarised Q&A log for all questions and their responses will be uploaded to Proactis for reference and clarity of approach. This log will be version controlled, and a refreshed version will be provided at appropriate points during the consultation process. \n•\tFollowing the questions and responses, you are requested to complete the MS Forms Survey, which will relate to our PME consultation.\n•\tThe Council intends to respond to all questions and a summarised version of all responses received through the MS Forms Survey will be made available as part of any future tender documents.", "dueDate": "2026-08-24T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "069392-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/069392-2026", "datePublished": "2026-07-23T06:57:55+01:00", "format": "text/html" } ] }, "tender": { "id": "IA3582", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of Children's Short Breaks Activities and Support (Aiming High)", "description": "Staffordshire County Council wishes to engage a Lead Provider to coordinate and deliver a countywide programme of Short Breaks provision for Children and Young People with Special Educational Needs and/or Disabilities (SEND) aged 0-17 years and their families across Staffordshire. The service must provide accessible, meaningful and enjoyable opportunities which promote inclusion, independence, confidence, wellbeing and participation in community life, whilst also providing parents and carers with meaningful breaks from their caring responsibilities. The service will comprise both a General Targeted Offer and an Enhanced Targeted Offer to ensure support is proportionate to differing levels of need.\nThe objective of this service is to provide a range of Short Break activities across Staffordshire which Children and Young People with SEND can enjoy as independently as possible. Providers will be required to deliver activities and opportunities which:\n•\tAre meaningful, enjoyable and appropriate to different ages, interests and levels of need;\n•\tPromote inclusion, participation and a sense of belonging within local communities;\n•\tSupport independence, confidence, wellbeing and preparation for adulthood;\n•\tEnable the development of friendships, relationships and social connections;\n•\tAre delivered in safe, supportive and psychologically welcoming environments;\n•\tAre available during evenings, weekends and school holiday periods;\n•\tInclude both indoor and outdoor opportunities where appropriate;\n•\tRepresent value for money and effective use of public resources; and\n•\tProvide meaningful short breaks for parents and carers.\nProviders will be required to:\n•\tEncourage and enable Children and Young People with SEND to access community-based opportunities and local services;\n•\tWork collaboratively with local organisations to promote inclusion and reduce barriers to participation;\n•\tProvide support which is proportionate to individual needs, including for Children and Young People with more complex needs;\n•\tPromote equitable access to provision across all areas of Staffordshire;\n•\tUse engagement, feedback and co-production to shape and improve services;\n•\tMonitor participation, utilisation and unmet demand and respond appropriately to identified gaps in provision;\n•\tEngage in meaningful partnership working and effective communication with families, professionals and community organisations;\n•\tDevelop opportunities for peer support, friendships and social connections;\n•\tDemonstrate a commitment to quality assurance and continuous improvement; and\n•\tDeliver innovative and flexible approaches that improve outcomes for Children, Young People and families.\nStaffordshire County Council is particularly interested in providers who can demonstrate how they will:\n•\tEnsure equitable access to provision across all districts and boroughs of Staffordshire, particularly in rural and less populated areas;\n•\tImprove access to short break opportunities for Children and Young People with higher and more complex levels of need;\n•\tAddress gaps in provision and respond flexibly to emerging demand; and\n•\tMaximise participation amongst groups who may be underrepresented or face barriers to accessing services.\nThe service will be delivered through a single Lead Provider model. The Lead Provider will be responsible for the overall coordination, management, quality assurance and performance monitoring of the service and may deliver provision directly and/or through a network of Delivery Partners. The Lead Provider will act as the single point of accountability to Staffordshire County Council and will be responsible for ensuring the delivery of a coordinated, equitable and high-quality countywide service.\nThe contract will cover the delivery of Short Breaks provision for Children and Young People with SEND aged 0-17 years (up to their 18th birthday) and support for their families and carers across Staffordshire.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "85312120", "description": "Daycare services for disabled children and young people" } ], "deliveryAddresses": [ { "region": "UKG24", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG24", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1175868, "amount": 979890, "currency": "GBP" }, "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2030-03-31T23:59:59+01:00", "maxExtentDate": "2030-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "active", "value": { "amountGross": 1175868, "amount": 979890, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality will be weighted as set out in the documents (i) IA3582 - ITT Procurement Pack and (ii) IA3582 - Procurement Specific Questionnaire.", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price will be weighted as set out in (i) IA3582 - ITT Procurement Pack and (ii) IA3582 - Pricing Matrix.", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "For Participation, please refer to Part 3 Condition of Participation within the IA3582 Procurement Specific Questionnaire." }, { "type": "technical", "description": "For Participation, please refer to Part 3 Condition of Participation within the IA3582 Procurement Specific Questionnaire." } ] }, "hasOptions": true, "options": { "description": "The right to additional purchases while the contract is valid." } } ], "status": "active", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "submissionMethodDetails": "Suppliers should register on the Councils' eProcurement system, Proactis:\nhttps://supplierlive.proactisp2p.com/Account/Login \nSuppliers will need to log in and select \"Opportunities\" then enter the tender reference \"IA3582\" in the box and select \"Search\". All tender documents will be found in the request document section.\nPlease note the specific clauses within the Terms and Conditions with regards to further information on the Local Government Re-Organisation.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-11-23T12:00:00Z" }, "enquiryPeriod": { "endDate": "2026-11-16T23:59:59Z" }, "awardPeriod": { "endDate": "2027-01-14T23:59:59Z" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "100302-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/100302-2026", "datePublished": "2026-10-23T10:33:32+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "Please see the document IA3582 High Value Above Threshold Competed Model Terms. \nUpon expiry of the Agreement the Authority shall consider Schedule 5 Direct Award Justifications, Additional or repeat goods, services or works Section 8 where is it the authorities intention to carry out a subsequent procurement of similar services in reliance of this direct award justification." }, "riskDetails": "Risk: Legislation and Registration.\nModification: Changes in Legislation or Registration requirements are detailed within the Contract & Specification.\nRisk: Cost, Budget and Contractual requirements\nModification: the Contract has a Change in Law clause and appropriate modifications are permissible under the Procurement Act.\nRisk: Budget reduction\nModification: Contract terms allow for termination due to funding removal or modification due to budget reduction. Pricing schedules in the contract would need to be updated.\nRisk: Fixed Budgets Constraints\nModification: The Provider & Council will meet through Contract Review Meetings (CRM) to flag any capacity pressures that may need addressing through the relevant clauses & schedules within the contract.\nRisk: Provider failure\nModification: Clauses within the contract to serve notice & terminate.\nRisk: Increase in demand for advocacy services.\nModification: The contract allows for modifications. The Council will comply with the modification grounds within the PA.\nRisk: Local Government Re-organisation\nModification: If any legislative changes result in a significant impact upon referral numbers & subsequent service capacity pressures, the Council will meet with the Provider to jointly agree any mitigating action and/or possible resolutions through the relevant clauses within the contract.\nRisk: IT systems and development\nModification: The Provider will complete an updated Third-Party Security Questionnaire. Modifications will be captured through the relevant clauses & schedules within the contract.\nRisk: Resource Availability\nModification: the Provider will have the opportunity through regular meetings to notify the Council of any such capacity pressures & work with the Council to find a solution. The contract allows for appropriate modifications in compliance with the procurement act. \nRisk: Value for Money\nModification: The Council will have regular meetings with the Provider to ensure continuous monitoring of service outcomes; Modifications will be captured through the relevant clauses & schedules within the contract.\nRisk: Implementation/mobilisation\nModification: There will be a mobilisation period supported by a mobilisation plan. Exit meeting(s) will take place . The Contract allows modification to the commencement & end date for all contracts.\nRisk: Engagement\nModification: The Council will develop relationships through regular meetings & support facilitation of innovative means of engagement. Appropriate modifications can be made through the relevant clauses and schedules within the contract.\nRisk: Accessibility\nModification: The Council will have regular meetings with the Provider to ensure the Service can evidence it is targeting those hard to reach & reducing barriers for Individuals. The tender documents will address providers service delivery model and accessibility. Appropriate modifications can be made through the relevant clauses and schedules within the contract.\nRisk: Training\nModification: The Specification outlines expectations around the levels of qualifications & the timescales to achieve them. It gives an opportunity for providers to develop none qualified advocacy staff and/or volunteers to supplement (where appropriate) qualified advocates. The Council will maintain compliance of this through regular meetings. Required modifications can be made through the relevant clauses & schedules within the contract.\nRisk: Credentials/Experience\nModification: The tender process will assess and request bidders to evidence their ability to meet the Specification . Tender submissions will be evaluated on Price and Quality. The Council will monitor performance through regular meetings. Modifications can be made through the relevant clauses and schedules within the contract.\nRisk: Quality\nModification required: The Council will have regular contract meetings to review KPI's and establish a mutual quality framework to measure the quality of Service. Modifications can be made through the relevant clauses & schedules within the contract.\nRisk: Operational\nModification: The contract has clear escalation processes, regular meetings will take place and the Specification supports continuous improvement. Providers will submit their Business Continuity Plan within their tender submission.\nRisk: External Factors\nModification: The Provider will have a business continuity plan in place. The Council will have regular meetings, good lines of communication and provider relationship management to facilitate discussions with regards to mitigating actions and/or possible resolutions. Required modifications can be made through the relevant clauses & schedules within the contract." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, "versionedRelease": { "ocid": "ocds-h6vhtk-06d154", "initiationType": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "tender" } ], "parties": [ { "id": "GB-PPON-PZDG-2995-QQMD", "name": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "Staffordshire County Council" } ], "identifier": { "scheme": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "PZDG-2995-QQMD" } ] }, "address": { "streetAddress": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "1 Staffordshire Place, Tipping Street," } ], "locality": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "Stafford" } ], "postalCode": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "ST16 2DH" } ], "country": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "UKG24" } ] }, "contactPoint": { "email": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "commercial.team@staffordshire.gov.uk" } ] }, "roles": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "url": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "https://www.staffordshire.gov.uk" } ], "classifications": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PZDG-2995-QQMD" } ], "name": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "Staffordshire County Council" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "Staffordshire County Council wishes to hear from you in connection with our PME for the Provision of Children's Short Breaks Activities and Support.\n•\tProviders will be able to access a document with the existing specification or service provision and a link to a MS Forms Survey. These documents will be available via our e-tendering portal Proactis. \n•\tPlease ensure that you are registered on Proactis: https://supplierlive.proactisp2p.com/Account/Login \n•\tYou can view the opportunity by searching for \"Preliminary Market Engagement (PME) for Provision of Children's Short Breaks Activities and Support\". The information will then be found in the \"request documents\" section.\n•\tOnce you have digested the contents of the existing specification or service provision then you can ask any immediate questions via the dialogue part of Proactis. \n•\tA summarised Q&A log for all questions and their responses will be uploaded to Proactis for reference and clarity of approach. This log will be version controlled, and a refreshed version will be provided at appropriate points during the consultation process. \n•\tFollowing the questions and responses, you are requested to complete the MS Forms Survey, which will relate to our PME consultation.\n•\tThe Council intends to respond to all questions and a summarised version of all responses received through the MS Forms Survey will be made available as part of any future tender documents." } ], "dueDate": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "2026-08-24T23:59:59+01:00" } ], "status": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "069392-2026", "documentType": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/069392-2026" } ], "datePublished": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "2026-07-23T06:57:55+01:00" } ], "format": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "IA3582" } ], "legalBasis": { "id": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "Provision of Children's Short Breaks Activities and Support (Aiming High)" } ], "description": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "Staffordshire County Council is undertaking Preliminary Market Engagement (PME) to inform the future recommissioning of its Provision of Children's Short Breaks Activities and Support (known internally as Aiming High SEND Short Breaks Service), currently expected to commence from April 2027.\nThe Council wishes to engage with current and potential providers to better understand market capacity, capability, innovation, and potential delivery models for providing high-quality short breaks and support opportunities for children and young people with Special Educational Needs and Disabilities (SEND) and their families across Staffordshire.\nThe Aiming High programme forms part of Staffordshire's wider short breaks offer and aims to:\n•\timprove outcomes for children and young people with SEND;\n•\tpromote independence, inclusion and preparation for adulthood;\n•\tenable children and young people to participate in positive activities within their communities;\n•\tsupport family resilience and help parents and carers continue in their caring role;\n•\tprovide opportunities for social development, friendships and community participation; and\n•\tdeliver timely support that helps prevent the escalation of need wherever appropriate.\nThe Council is seeking feedback from organisations capable of delivering inclusive, high-quality, outcome-focused services and activities for children and young people with SEND aged 0-25 years.\nProviders should have a thorough understanding of, and be able to operate in accordance with, relevant legislation, statutory guidance and local policies, including:\n•\tChildren Act 1989;\n•\tChildren and Families Act 2014;\n•\tCare Act 2014;\n•\tSEND Code of Practice 2015;\n•\tBreaks for Carers of Disabled Children Regulations 2011;\n•\tEquality Act 2010;\n•\tMental Capacity Act 2005;\n•\tHuman Rights Act 1998;\n•\tWorking Together to Safeguard Children;\n•\tKeeping Children Safe in Education (where applicable);\n•\tPublic Services (Social Value) Act 2012 (or any successor legislation); and\n•\tStaffordshire's SEND and Alternative Provision Strategy 2026-2029\n•\tStaffordshire's SEND Local Offer.\nThe future service is expected to include a range of accessible and inclusive short break opportunities that are:\n•\tmeaningful, safe and enjoyable;\n•\tappropriate for different ages, abilities and levels of need;\n•\tdelivered during term time (non-school hours) and school holidays;\n•\tavailable through a variety of indoor, outdoor and community-based activities;\n•\tresponsive to local demand;\n•\tdesigned to support independence, confidence and life skills; and\n•\tcapable of delivering positive outcomes for children, young people and their families.\nThe Council is particularly interested in understanding market capacity to support children and young people with more complex disabilities and higher levels of need, including those who may require:\n•\tenhanced supervision and support;\n•\thigher staffing ratios;\n•\tspecialist skills, training or behavioural support approaches;\n•\tadapted environments or activities; and\n•\tmore personalised delivery arrangements.\nAs part of this engagement, the Council is exploring whether future arrangements could include:\n•\tA General Targeted Offer\nCommunity-based short break opportunities for children and young people with lower to moderate support needs.\n•\tAn Enhanced Targeted Offer\nA more specialist strand of provision for children and young people with higher levels of need who may require additional support, specialist expertise, enhanced staffing levels or tailored approaches to participation. \nThe Council is also interested in receiving feedback on potential coordinated delivery models. This may include arrangements where a lead organisation supports the planning, organisation and coordination of a network of providers and may undertake activities such as:\n•\tmanaging bookings and allocations;\n•\tcoordinating delivery across multiple providers;\n•\tsupporting equitable access across Staffordshire;\n•\tmonitoring quality, outcomes and performance;\n•\tsupporting communication and engagement with families; and\n•\thelping to identify and address gaps in provision.\nAccordingly, the Council would particularly welcome engagement from organisations that may be interested in:\n•\tdelivering short break activities directly;\n•\tdelivering specialist or enhanced provision for children and young people with higher levels of need;\n•\tacting as a lead/coordinating provider;\n•\tparticipating in a provider network or partnership model; or\n•\tproviding innovative solutions that improve access, quality, outcomes and value for money.\nThe Council is especially keen to hear from providers able to deliver services in rural and underserved areas of Staffordshire and those with experience of supporting children and young people with complex SEND.\nThis Preliminary Market Engagement exercise is intended solely to inform future commissioning arrangements. No final decisions have been made regarding service design, delivery model, contract structure or procurement approach." }, { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "Staffordshire County Council wishes to engage a Lead Provider to coordinate and deliver a countywide programme of Short Breaks provision for Children and Young People with Special Educational Needs and/or Disabilities (SEND) aged 0-17 years and their families across Staffordshire. The service must provide accessible, meaningful and enjoyable opportunities which promote inclusion, independence, confidence, wellbeing and participation in community life, whilst also providing parents and carers with meaningful breaks from their caring responsibilities. The service will comprise both a General Targeted Offer and an Enhanced Targeted Offer to ensure support is proportionate to differing levels of need.\nThe objective of this service is to provide a range of Short Break activities across Staffordshire which Children and Young People with SEND can enjoy as independently as possible. Providers will be required to deliver activities and opportunities which:\n•\tAre meaningful, enjoyable and appropriate to different ages, interests and levels of need;\n•\tPromote inclusion, participation and a sense of belonging within local communities;\n•\tSupport independence, confidence, wellbeing and preparation for adulthood;\n•\tEnable the development of friendships, relationships and social connections;\n•\tAre delivered in safe, supportive and psychologically welcoming environments;\n•\tAre available during evenings, weekends and school holiday periods;\n•\tInclude both indoor and outdoor opportunities where appropriate;\n•\tRepresent value for money and effective use of public resources; and\n•\tProvide meaningful short breaks for parents and carers.\nProviders will be required to:\n•\tEncourage and enable Children and Young People with SEND to access community-based opportunities and local services;\n•\tWork collaboratively with local organisations to promote inclusion and reduce barriers to participation;\n•\tProvide support which is proportionate to individual needs, including for Children and Young People with more complex needs;\n•\tPromote equitable access to provision across all areas of Staffordshire;\n•\tUse engagement, feedback and co-production to shape and improve services;\n•\tMonitor participation, utilisation and unmet demand and respond appropriately to identified gaps in provision;\n•\tEngage in meaningful partnership working and effective communication with families, professionals and community organisations;\n•\tDevelop opportunities for peer support, friendships and social connections;\n•\tDemonstrate a commitment to quality assurance and continuous improvement; and\n•\tDeliver innovative and flexible approaches that improve outcomes for Children, Young People and families.\nStaffordshire County Council is particularly interested in providers who can demonstrate how they will:\n•\tEnsure equitable access to provision across all districts and boroughs of Staffordshire, particularly in rural and less populated areas;\n•\tImprove access to short break opportunities for Children and Young People with higher and more complex levels of need;\n•\tAddress gaps in provision and respond flexibly to emerging demand; and\n•\tMaximise participation amongst groups who may be underrepresented or face barriers to accessing services.\nThe service will be delivered through a single Lead Provider model. The Lead Provider will be responsible for the overall coordination, management, quality assurance and performance monitoring of the service and may deliver provision directly and/or through a network of Delivery Partners. The Lead Provider will act as the single point of accountability to Staffordshire County Council and will be responsible for ensuring the delivery of a coordinated, equitable and high-quality countywide service.\nThe contract will cover the delivery of Short Breaks provision for Children and Young People with SEND aged 0-17 years (up to their 18th birthday) and support for their families and carers across Staffordshire." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "85312120", "description": "Daycare services for disabled children and young people" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "UKG24" } ], "country": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "UKG24" } ], "country": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "1" } ] } ], "value": { "amountGross": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": 1080000 }, { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": 1175868 } ], "amount": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": 900000 }, { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": 979890 } ], "currency": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "mainProcurementCategory": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "services" } ], "specialRegime": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": [ "lightTouch" ] } ], "aboveThreshold": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": true } ], "lots": [ { "id": "1", "suitability": { "sme": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": true } ], "vcse": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "2027-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "2029-03-31T23:59:59+01:00" }, { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "2030-03-31T23:59:59+01:00" } ], "maxExtentDate": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "2030-03-31T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": true } ], "status": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "active" } ], "value": { "amountGross": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": 1175868 } ], "amount": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": 979890 } ], "currency": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Quality", "description": "Quality will be weighted as set out in the documents (i) IA3582 - ITT Procurement Pack and (ii) IA3582 - Procurement Specific Questionnaire.", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price will be weighted as set out in (i) IA3582 - ITT Procurement Pack and (ii) IA3582 - Pricing Matrix.", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "For Participation, please refer to Part 3 Condition of Participation within the IA3582 Procurement Specific Questionnaire." }, { "type": "technical", "description": "For Participation, please refer to Part 3 Condition of Participation within the IA3582 Procurement Specific Questionnaire." } ] } ] }, "hasOptions": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "The right to additional purchases while the contract is valid." } ] } } ], "status": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "active" } ], "procurementMethod": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "Open procedure" } ], "coveredBy": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": [ "GPA" ] } ], "submissionMethodDetails": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "Suppliers should register on the Councils' eProcurement system, Proactis:\nhttps://supplierlive.proactisp2p.com/Account/Login \nSuppliers will need to log in and select \"Opportunities\" then enter the tender reference \"IA3582\" in the box and select \"Search\". All tender documents will be found in the request document section.\nPlease note the specific clauses within the Terms and Conditions with regards to further information on the Local Government Re-Organisation." } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "allowed" } ], "languages": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": [ "en" ] } ] }, "tenderPeriod": { "endDate": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "2026-11-23T12:00:00Z" } ] }, "enquiryPeriod": { "endDate": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "2026-11-16T23:59:59Z" } ] }, "awardPeriod": { "endDate": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "2027-01-14T23:59:59Z" } ] }, "documents": [ { "id": "conflictOfInterest", "documentType": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "conflictOfInterest" } ], "description": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "Not published" } ] }, { "id": "100302-2026", "documentType": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "UK4" } ], "description": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "https://www.find-tender.service.gov.uk/Notice/100302-2026" } ], "datePublished": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "2026-10-23T10:33:32+01:00" } ], "format": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "text/html" } ] } ], "contractTerms": { "financialTerms": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "Please see the document IA3582 High Value Above Threshold Competed Model Terms. \nUpon expiry of the Agreement the Authority shall consider Schedule 5 Direct Award Justifications, Additional or repeat goods, services or works Section 8 where is it the authorities intention to carry out a subsequent procurement of similar services in reliance of this direct award justification." } ] }, "riskDetails": [ { "releaseID": "100302-2026", "releaseDate": "2026-10-23T10:33:32+01:00", "releaseTag": [ "tender" ], "value": "Risk: Legislation and Registration.\nModification: Changes in Legislation or Registration requirements are detailed within the Contract & Specification.\nRisk: Cost, Budget and Contractual requirements\nModification: the Contract has a Change in Law clause and appropriate modifications are permissible under the Procurement Act.\nRisk: Budget reduction\nModification: Contract terms allow for termination due to funding removal or modification due to budget reduction. Pricing schedules in the contract would need to be updated.\nRisk: Fixed Budgets Constraints\nModification: The Provider & Council will meet through Contract Review Meetings (CRM) to flag any capacity pressures that may need addressing through the relevant clauses & schedules within the contract.\nRisk: Provider failure\nModification: Clauses within the contract to serve notice & terminate.\nRisk: Increase in demand for advocacy services.\nModification: The contract allows for modifications. The Council will comply with the modification grounds within the PA.\nRisk: Local Government Re-organisation\nModification: If any legislative changes result in a significant impact upon referral numbers & subsequent service capacity pressures, the Council will meet with the Provider to jointly agree any mitigating action and/or possible resolutions through the relevant clauses within the contract.\nRisk: IT systems and development\nModification: The Provider will complete an updated Third-Party Security Questionnaire. Modifications will be captured through the relevant clauses & schedules within the contract.\nRisk: Resource Availability\nModification: the Provider will have the opportunity through regular meetings to notify the Council of any such capacity pressures & work with the Council to find a solution. The contract allows for appropriate modifications in compliance with the procurement act. \nRisk: Value for Money\nModification: The Council will have regular meetings with the Provider to ensure continuous monitoring of service outcomes; Modifications will be captured through the relevant clauses & schedules within the contract.\nRisk: Implementation/mobilisation\nModification: There will be a mobilisation period supported by a mobilisation plan. Exit meeting(s) will take place . The Contract allows modification to the commencement & end date for all contracts.\nRisk: Engagement\nModification: The Council will develop relationships through regular meetings & support facilitation of innovative means of engagement. Appropriate modifications can be made through the relevant clauses and schedules within the contract.\nRisk: Accessibility\nModification: The Council will have regular meetings with the Provider to ensure the Service can evidence it is targeting those hard to reach & reducing barriers for Individuals. The tender documents will address providers service delivery model and accessibility. Appropriate modifications can be made through the relevant clauses and schedules within the contract.\nRisk: Training\nModification: The Specification outlines expectations around the levels of qualifications & the timescales to achieve them. It gives an opportunity for providers to develop none qualified advocacy staff and/or volunteers to supplement (where appropriate) qualified advocates. The Council will maintain compliance of this through regular meetings. Required modifications can be made through the relevant clauses & schedules within the contract.\nRisk: Credentials/Experience\nModification: The tender process will assess and request bidders to evidence their ability to meet the Specification . Tender submissions will be evaluated on Price and Quality. The Council will monitor performance through regular meetings. Modifications can be made through the relevant clauses and schedules within the contract.\nRisk: Quality\nModification required: The Council will have regular contract meetings to review KPI's and establish a mutual quality framework to measure the quality of Service. Modifications can be made through the relevant clauses & schedules within the contract.\nRisk: Operational\nModification: The contract has clear escalation processes, regular meetings will take place and the Specification supports continuous improvement. Providers will submit their Business Continuity Plan within their tender submission.\nRisk: External Factors\nModification: The Provider will have a business continuity plan in place. The Council will have regular meetings, good lines of communication and provider relationship management to facilitate discussions with regards to mitigating actions and/or possible resolutions. Required modifications can be made through the relevant clauses & schedules within the contract." } ] }, "language": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": "en" } ], "extensions": [ { "releaseID": "069392-2026", "releaseDate": "2026-07-23T06:57:55+01:00", "releaseTag": [ "planning" ], "value": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ] } } ] }