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                            "name": "Aylsham Town Council",
                            "id": "GB-PPON-PDLN-7565-LDTD",
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                        "title": "Street Lighting Maintenance for Aylsham Town Council",
                        "description": "Street Lighting Maintenance Contract\nTender Specification\n1. Introduction\nAylsham Town Council invites tenders from suitably qualified and experienced contractors for the inspection, maintenance, repair and emergency response of the Council's street lighting stock.\nThe contract will commence on 1st October 2026 for a period of five (5) years, with the option to extend for an additional period of 12 months at the Council's discretion.\nThe Council currently owns and maintains approximately 434 street lighting assets, comprising predominantly decorative and residential street lighting columns. \n2. Contract Objectives\nThe successful Contractor shall:\n•\tAssist the Council to maintain the Council's lighting stock in a safe condition. \n•\tEnsure compliance with all statutory requirements. \n•\tMinimise outages and response times. \n•\tProvide value for money. \n•\tMaintain accurate asset records. \n•\tIdentify defects from inspections before they become safety hazards. \n•\tProvide professional advice on replacement and lifecycle planning.\n3. Scope of Services\nThe contract shall include, but not be limited to:\n•\tAnnual visual inspection and clean of every lighting asset and subsequent report of defects. \n•\tElectrical inspection and testing (EICR) of approximately 20% of the lighting stock each year, ensuring that every lighting asset receives one Electrical Installation Condition Report during the five-year contract.\n•\tCallout service to reports of faulty or damaged lights\n4. Annual Visual Inspection and Clean\nEach year the Contractor shall undertake a visual inspection and clean of all 434 street lighting assets.  The Council should be notified of when this inspection is taking place. \nThe inspection shall include, but not limited to:\n•\tStructural condition \n•\tColumn stability \n•\tCorrosion \n•\tLantern condition \n•\tBrackets \n•\tDoors \n•\tLocks \n•\tPhotocell operation \n•\tLamp operation \n•\tElectrical safety (visual) \n•\tUnderground cable entry (where visible) \n•\tSigns of overheating\n•\tEvidence of unauthorised alterations \n•\tIdentification numbering \n•\tCleaning of lanterns/bowls and photocells\nFollowing inspection the Contractor shall provide a report identifying:\n•\tUrgent defects \n•\tDangerous defects \n•\tRoutine repairs \n•\tRecommended replacements \n•\tEstimated remaining asset life \n•\tVegetation or any other objects obscuring the light\n5. Electrical Installation Condition Reports (EICR)\nThe Contractor shall undertake Electrical Installation Condition Reports in accordance with prevailing legislation, British safety standards and professional guidance:\nApproximately 87 lighting assets (20%) shall receive a full EICR each year.\nBy the end of Year Five:\n•\t100% of the lighting stock shall have received an EICR. \nElectronic copies of all certificates shall be supplied to the Council.\n6. Callout Service\nThe Contractor shall respond to notification of light failure and damage.  This includes, but is not limited to:\n•\tLamp failures \n•\tLantern failures \n•\tPhotocell failures \n•\tDoor damage \n•\tVandalism \n•\tVehicle strike damage \n•\tElectrical faults \n•\tCable faults \n•\tStructural defects \n•\tEmergency make-safe works\n7. Response Times\nThe Contractor shall provide a 24-hour emergency call-out service.\nResponse times:\nPriority\tAttendance\nDangerous electrical fault / Exposed live parts\tWithin 2 hours\nColumn struck by vehicle\tWithin 2 hours\nLantern hanging\tWithin 4 hours\nRoutine outage / damage\tWithin 5 working days\nWhere permanent repair cannot be completed immediately the Contractor shall make the asset safe.\n8. Planned Repairs\nFollowing inspections and call outs the Contractor shall provide quotations for repairs. \nNo repair works shall be undertaken without prior Council instruction unless required to remove immediate danger.  The council will review all quotations received in accordance with its Standing Orders and Financial Regulations to ensure it meets with its obligation to obtain best value for the taxpayer.  \nThere is no guarantee that that the Contractor will receive additional repair works outside of this contract. \n9. Asset Register\nThe Contractor shall maintain an electronic asset register containing:\n•\tAsset number \n•\tLocation \n•\tColumn type \n•\tHeight \n•\tLantern type \n•\tLamp type\n•\tWattage \n•\tInstallation date (where known)\n•\tInspection dates \n•\tTest results \n•\tRepairs completed \n•\tOutstanding defects \nThe register shall be updated following every inspection and callout and made available to the council annually on the anniversary of the contract, or on request.\n10. Contractor Requirements\nTenderers shall demonstrate:\n•\tMinimum five years' experience maintaining public lighting. \n•\tNICEIC or equivalent electrical accreditation. \n•\tMembership of the Highway Electrical Association (preferred). \n•\tPublic Liability Insurance of not less than £10 million. \n•\tEmployers' Liability Insurance of £10 million. \n•\tProfessional Indemnity Insurance of £2 million. \n•\tEvidence of competent and trained operatives.\n•\tMachinery and vehicles serviced and in good repair to complete the contract.\n•\tThere is ample liquidity in the company to service the contract\nThe Contractor accepts that the Council is indemnified against any expense, liability, loss, claim or proceedings arising in respect of personal injury to any person or damage to any property arising out of, or in the course of, the performance of the services or any act, neglect or omission of any employee of the Contractor, howsoever such liability may arise.  \n11. Health and Safety\nThe Contractor shall:\n•\tProvide site-specific risk assessments. \n•\tPrepare method statements where required. \n•\tComply with CDM Regulations. \n•\tOperate safe traffic management where necessary. \n•\tDispose of waste responsibly. \n•\tProvide evidence of training. \n12. Environmental Considerations\nThe Contractor shall:\n•\tRecycle removed equipment where possible. \n•\tDispose of lamps in accordance with WEEE regulations. \n•\tMinimise vehicle movements. \n•\tPromote low-carbon working practices.\n13. Pricing Schedule\nTenderers shall provide separate prices for:\n•\tAnnual visual inspection and clean of all 434 assets, with subsequent report. \n•\tAnnual EICR programme (approximately 87 assets). \n•\tAnnual charge for routine callouts \n•\tHourly labour rates. \n•\tEmergency call-out rates (working hours). \n•\tEmergency call-out rates (out of hours). \n•\tSchedule of rates for common repair items.\n14. Tender Evaluation\nTenders will be evaluated on the following basis:\nCriteria\tWeighting\nPrice\t50%\nTechnical Qualifications, Insurance and Professional Memberships\t15%\nRelevant Experience in relation to locality and size of contract\t15%\nLiquidity in the Company to Service the Contract\t10%\nEnvironmental and Social Value\t10%\n15. Contract Termination\nThe contract will terminate on 30th September 203, with the option to extend for an additional period of 12 months at the Council's discretion. There shall be a break clause for either party to terminate on the anniversary of the contract, provided that 30 days' notice of termination is provided.  The Council will have the right to terminate the Contract with immediate effect should there be evidence of significant or repeated failure by the Contractor to comply with the terms of service.  \nAll tenders should be completed on the specified form and are to be received by the council by midday on Monday 24th August 2026.   This, and any supporting documents, can be sent to:\nThe Town Clerk - TENDER DOCUMENTS ENCLOSED\nAylsham Town Council \nTown Hall\nMarket Place\nAylsham \nNR11 6EL\nOr emailed to townclerk@aylsham-tc.gov.uk\nFor any queries, please contact Faye LeBon on 01263 733354 or email townclerk@aylsham-tc.gov.uk",
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                                "hasRenewal": true,
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                                "description": "Specification for Aylsham Town Council street lighting contract",
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                    "title": "Street Lighting Maintenance for Aylsham Town Council",
                    "description": "Street Lighting Maintenance Contract\nTender Specification\n1. Introduction\nAylsham Town Council invites tenders from suitably qualified and experienced contractors for the inspection, maintenance, repair and emergency response of the Council's street lighting stock.\nThe contract will commence on 1st October 2026 for a period of five (5) years, with the option to extend for an additional period of 12 months at the Council's discretion.\nThe Council currently owns and maintains approximately 434 street lighting assets, comprising predominantly decorative and residential street lighting columns. \n2. Contract Objectives\nThe successful Contractor shall:\n•\tAssist the Council to maintain the Council's lighting stock in a safe condition. \n•\tEnsure compliance with all statutory requirements. \n•\tMinimise outages and response times. \n•\tProvide value for money. \n•\tMaintain accurate asset records. \n•\tIdentify defects from inspections before they become safety hazards. \n•\tProvide professional advice on replacement and lifecycle planning.\n3. Scope of Services\nThe contract shall include, but not be limited to:\n•\tAnnual visual inspection and clean of every lighting asset and subsequent report of defects. \n•\tElectrical inspection and testing (EICR) of approximately 20% of the lighting stock each year, ensuring that every lighting asset receives one Electrical Installation Condition Report during the five-year contract.\n•\tCallout service to reports of faulty or damaged lights\n4. Annual Visual Inspection and Clean\nEach year the Contractor shall undertake a visual inspection and clean of all 434 street lighting assets.  The Council should be notified of when this inspection is taking place. \nThe inspection shall include, but not limited to:\n•\tStructural condition \n•\tColumn stability \n•\tCorrosion \n•\tLantern condition \n•\tBrackets \n•\tDoors \n•\tLocks \n•\tPhotocell operation \n•\tLamp operation \n•\tElectrical safety (visual) \n•\tUnderground cable entry (where visible) \n•\tSigns of overheating\n•\tEvidence of unauthorised alterations \n•\tIdentification numbering \n•\tCleaning of lanterns/bowls and photocells\nFollowing inspection the Contractor shall provide a report identifying:\n•\tUrgent defects \n•\tDangerous defects \n•\tRoutine repairs \n•\tRecommended replacements \n•\tEstimated remaining asset life \n•\tVegetation or any other objects obscuring the light\n5. Electrical Installation Condition Reports (EICR)\nThe Contractor shall undertake Electrical Installation Condition Reports in accordance with prevailing legislation, British safety standards and professional guidance:\nApproximately 87 lighting assets (20%) shall receive a full EICR each year.\nBy the end of Year Five:\n•\t100% of the lighting stock shall have received an EICR. \nElectronic copies of all certificates shall be supplied to the Council.\n6. Callout Service\nThe Contractor shall respond to notification of light failure and damage.  This includes, but is not limited to:\n•\tLamp failures \n•\tLantern failures \n•\tPhotocell failures \n•\tDoor damage \n•\tVandalism \n•\tVehicle strike damage \n•\tElectrical faults \n•\tCable faults \n•\tStructural defects \n•\tEmergency make-safe works\n7. Response Times\nThe Contractor shall provide a 24-hour emergency call-out service.\nResponse times:\nPriority\tAttendance\nDangerous electrical fault / Exposed live parts\tWithin 2 hours\nColumn struck by vehicle\tWithin 2 hours\nLantern hanging\tWithin 4 hours\nRoutine outage / damage\tWithin 5 working days\nWhere permanent repair cannot be completed immediately the Contractor shall make the asset safe.\n8. Planned Repairs\nFollowing inspections and call outs the Contractor shall provide quotations for repairs. \nNo repair works shall be undertaken without prior Council instruction unless required to remove immediate danger.  The council will review all quotations received in accordance with its Standing Orders and Financial Regulations to ensure it meets with its obligation to obtain best value for the taxpayer.  \nThere is no guarantee that that the Contractor will receive additional repair works outside of this contract. \n9. Asset Register\nThe Contractor shall maintain an electronic asset register containing:\n•\tAsset number \n•\tLocation \n•\tColumn type \n•\tHeight \n•\tLantern type \n•\tLamp type\n•\tWattage \n•\tInstallation date (where known)\n•\tInspection dates \n•\tTest results \n•\tRepairs completed \n•\tOutstanding defects \nThe register shall be updated following every inspection and callout and made available to the council annually on the anniversary of the contract, or on request.\n10. Contractor Requirements\nTenderers shall demonstrate:\n•\tMinimum five years' experience maintaining public lighting. \n•\tNICEIC or equivalent electrical accreditation. \n•\tMembership of the Highway Electrical Association (preferred). \n•\tPublic Liability Insurance of not less than £10 million. \n•\tEmployers' Liability Insurance of £10 million. \n•\tProfessional Indemnity Insurance of £2 million. \n•\tEvidence of competent and trained operatives.\n•\tMachinery and vehicles serviced and in good repair to complete the contract.\n•\tThere is ample liquidity in the company to service the contract\nThe Contractor accepts that the Council is indemnified against any expense, liability, loss, claim or proceedings arising in respect of personal injury to any person or damage to any property arising out of, or in the course of, the performance of the services or any act, neglect or omission of any employee of the Contractor, howsoever such liability may arise.  \n11. Health and Safety\nThe Contractor shall:\n•\tProvide site-specific risk assessments. \n•\tPrepare method statements where required. \n•\tComply with CDM Regulations. \n•\tOperate safe traffic management where necessary. \n•\tDispose of waste responsibly. \n•\tProvide evidence of training. \n12. Environmental Considerations\nThe Contractor shall:\n•\tRecycle removed equipment where possible. \n•\tDispose of lamps in accordance with WEEE regulations. \n•\tMinimise vehicle movements. \n•\tPromote low-carbon working practices.\n13. Pricing Schedule\nTenderers shall provide separate prices for:\n•\tAnnual visual inspection and clean of all 434 assets, with subsequent report. \n•\tAnnual EICR programme (approximately 87 assets). \n•\tAnnual charge for routine callouts \n•\tHourly labour rates. \n•\tEmergency call-out rates (working hours). \n•\tEmergency call-out rates (out of hours). \n•\tSchedule of rates for common repair items.\n14. Tender Evaluation\nTenders will be evaluated on the following basis:\nCriteria\tWeighting\nPrice\t50%\nTechnical Qualifications, Insurance and Professional Memberships\t15%\nRelevant Experience in relation to locality and size of contract\t15%\nLiquidity in the Company to Service the Contract\t10%\nEnvironmental and Social Value\t10%\n15. Contract Termination\nThe contract will terminate on 30th September 203, with the option to extend for an additional period of 12 months at the Council's discretion. There shall be a break clause for either party to terminate on the anniversary of the contract, provided that 30 days' notice of termination is provided.  The Council will have the right to terminate the Contract with immediate effect should there be evidence of significant or repeated failure by the Contractor to comply with the terms of service.  \nAll tenders should be completed on the specified form and are to be received by the council by midday on Monday 24th August 2026.   This, and any supporting documents, can be sent to:\nThe Town Clerk - TENDER DOCUMENTS ENCLOSED\nAylsham Town Council \nTown Hall\nMarket Place\nAylsham \nNR11 6EL\nOr emailed to townclerk@aylsham-tc.gov.uk\nFor any queries, please contact Faye LeBon on 01263 733354 or email townclerk@aylsham-tc.gov.uk",
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Contract Objectives\nThe successful Contractor shall:\n•\tAssist the Council to maintain the Council's lighting stock in a safe condition. \n•\tEnsure compliance with all statutory requirements. \n•\tMinimise outages and response times. \n•\tProvide value for money. \n•\tMaintain accurate asset records. \n•\tIdentify defects from inspections before they become safety hazards. \n•\tProvide professional advice on replacement and lifecycle planning.\n3. Scope of Services\nThe contract shall include, but not be limited to:\n•\tAnnual visual inspection and clean of every lighting asset and subsequent report of defects. \n•\tElectrical inspection and testing (EICR) of approximately 20% of the lighting stock each year, ensuring that every lighting asset receives one Electrical Installation Condition Report during the five-year contract.\n•\tCallout service to reports of faulty or damaged lights\n4. Annual Visual Inspection and Clean\nEach year the Contractor shall undertake a visual inspection and clean of all 434 street lighting assets.  The Council should be notified of when this inspection is taking place. \nThe inspection shall include, but not limited to:\n•\tStructural condition \n•\tColumn stability \n•\tCorrosion \n•\tLantern condition \n•\tBrackets \n•\tDoors \n•\tLocks \n•\tPhotocell operation \n•\tLamp operation \n•\tElectrical safety (visual) \n•\tUnderground cable entry (where visible) \n•\tSigns of overheating\n•\tEvidence of unauthorised alterations \n•\tIdentification numbering \n•\tCleaning of lanterns/bowls and photocells\nFollowing inspection the Contractor shall provide a report identifying:\n•\tUrgent defects \n•\tDangerous defects \n•\tRoutine repairs \n•\tRecommended replacements \n•\tEstimated remaining asset life \n•\tVegetation or any other objects obscuring the light\n5. Electrical Installation Condition Reports (EICR)\nThe Contractor shall undertake Electrical Installation Condition Reports in accordance with prevailing legislation, British safety standards and professional guidance:\nApproximately 87 lighting assets (20%) shall receive a full EICR each year.\nBy the end of Year Five:\n•\t100% of the lighting stock shall have received an EICR. \nElectronic copies of all certificates shall be supplied to the Council.\n6. Callout Service\nThe Contractor shall respond to notification of light failure and damage.  This includes, but is not limited to:\n•\tLamp failures \n•\tLantern failures \n•\tPhotocell failures \n•\tDoor damage \n•\tVandalism \n•\tVehicle strike damage \n•\tElectrical faults \n•\tCable faults \n•\tStructural defects \n•\tEmergency make-safe works\n7. Response Times\nThe Contractor shall provide a 24-hour emergency call-out service.\nResponse times:\nPriority\tAttendance\nDangerous electrical fault / Exposed live parts\tWithin 2 hours\nColumn struck by vehicle\tWithin 2 hours\nLantern hanging\tWithin 4 hours\nRoutine outage / damage\tWithin 5 working days\nWhere permanent repair cannot be completed immediately the Contractor shall make the asset safe.\n8. Planned Repairs\nFollowing inspections and call outs the Contractor shall provide quotations for repairs. \nNo repair works shall be undertaken without prior Council instruction unless required to remove immediate danger.  The council will review all quotations received in accordance with its Standing Orders and Financial Regulations to ensure it meets with its obligation to obtain best value for the taxpayer.  \nThere is no guarantee that that the Contractor will receive additional repair works outside of this contract. \n9. Asset Register\nThe Contractor shall maintain an electronic asset register containing:\n•\tAsset number \n•\tLocation \n•\tColumn type \n•\tHeight \n•\tLantern type \n•\tLamp type\n•\tWattage \n•\tInstallation date (where known)\n•\tInspection dates \n•\tTest results \n•\tRepairs completed \n•\tOutstanding defects \nThe register shall be updated following every inspection and callout and made available to the council annually on the anniversary of the contract, or on request.\n10. Contractor Requirements\nTenderers shall demonstrate:\n•\tMinimum five years' experience maintaining public lighting. \n•\tNICEIC or equivalent electrical accreditation. \n•\tMembership of the Highway Electrical Association (preferred). \n•\tPublic Liability Insurance of not less than £10 million. \n•\tEmployers' Liability Insurance of £10 million. \n•\tProfessional Indemnity Insurance of £2 million. \n•\tEvidence of competent and trained operatives.\n•\tMachinery and vehicles serviced and in good repair to complete the contract.\n•\tThere is ample liquidity in the company to service the contract\nThe Contractor accepts that the Council is indemnified against any expense, liability, loss, claim or proceedings arising in respect of personal injury to any person or damage to any property arising out of, or in the course of, the performance of the services or any act, neglect or omission of any employee of the Contractor, howsoever such liability may arise.  \n11. Health and Safety\nThe Contractor shall:\n•\tProvide site-specific risk assessments. \n•\tPrepare method statements where required. \n•\tComply with CDM Regulations. \n•\tOperate safe traffic management where necessary. \n•\tDispose of waste responsibly. \n•\tProvide evidence of training. \n12. Environmental Considerations\nThe Contractor shall:\n•\tRecycle removed equipment where possible. \n•\tDispose of lamps in accordance with WEEE regulations. \n•\tMinimise vehicle movements. \n•\tPromote low-carbon working practices.\n13. Pricing Schedule\nTenderers shall provide separate prices for:\n•\tAnnual visual inspection and clean of all 434 assets, with subsequent report. \n•\tAnnual EICR programme (approximately 87 assets). \n•\tAnnual charge for routine callouts \n•\tHourly labour rates. \n•\tEmergency call-out rates (working hours). \n•\tEmergency call-out rates (out of hours). \n•\tSchedule of rates for common repair items.\n14. Tender Evaluation\nTenders will be evaluated on the following basis:\nCriteria\tWeighting\nPrice\t50%\nTechnical Qualifications, Insurance and Professional Memberships\t15%\nRelevant Experience in relation to locality and size of contract\t15%\nLiquidity in the Company to Service the Contract\t10%\nEnvironmental and Social Value\t10%\n15. Contract Termination\nThe contract will terminate on 30th September 203, with the option to extend for an additional period of 12 months at the Council's discretion. There shall be a break clause for either party to terminate on the anniversary of the contract, provided that 30 days' notice of termination is provided.  The Council will have the right to terminate the Contract with immediate effect should there be evidence of significant or repeated failure by the Contractor to comply with the terms of service.  \nAll tenders should be completed on the specified form and are to be received by the council by midday on Monday 24th August 2026.   This, and any supporting documents, can be sent to:\nThe Town Clerk - TENDER DOCUMENTS ENCLOSED\nAylsham Town Council \nTown Hall\nMarket Place\nAylsham \nNR11 6EL\nOr emailed to townclerk@aylsham-tc.gov.uk\nFor any queries, please contact Faye LeBon on 01263 733354 or email townclerk@aylsham-tc.gov.uk"
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