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"2026-06-29T11:43:12+01:00", "releaseTag": [ "planning" ], "value": "The Royal Borough of Windsor and Maidenhead (RBWM) is seeking to engage with experienced event management suppliers in advance of a future procurement for the delivery of a diverse programme of high-profile ceremonial, civic and nationally significant events over an anticipated eight-year period.\nThe appointed supplier will be required to provide and maintain a strategic event management, operational planning and delivery support for a range of events and provide including, but not limited to:\n•\tRoyal Visits\n•\tState Visits\n•\tRoyal Weddings\n•\tRoyal Funerals\n•\tNational and Civic Ceremonies\n•\tLarge-scale public celebrations and commemorations\nThese events are likely to attract significant national and international attention, substantial media interest, and large public audiences, regularly involving complex security, operational and stakeholder requirements.\nSupplier Requirements\nRBWM is seeking suppliers that can demonstrate a proven and successful track record in the planning (maintenance of plans), and delivery of major public events within Windsor town centre or similarly complex and sensitive environments.\nSuppliers should be able to evidence experience in:\n•\tDelivering events in busy operational town centres while maintaining business-as-usual activities and minimising disruption to residents, businesses and visitors.\n•\tWorking in partnership with multiple agencies and stakeholders, including but not limited to: \no\tSecurity services\no\tPolice forces\no\tEmergency services\no\tThe Royal Household\no\tThe Crown Estate\no\tCentral government departments\no\tTransport operators\no\tNational and international media organisations\n•\tManaging complex stakeholder engagement and governance arrangements.\n•\tPlanning and delivering large-scale infrastructure installations, including temporary event structures, security installations, media compounds, public viewing areas and crowd management systems.\n•\tDeveloping and implementing comprehensive event management plans, operational orders, communication strategies, contingency plans and emergency response procedures.\n•\tManaging extensive media operations, accreditation processes and communications activity associated with internationally significant events.\nCapacity and Capability\nThe successful supplier must demonstrate the organisational capacity, resources and resilience to manage events of exceptional scale and complexity, including events that may attract in excess of 100,000 attendees.\nSuppliers should be capable of:\n•\tCoordinating multi-agency operational planning and delivery.\n•\tManaging significant crowd safety and public protection arrangements.\n•\tRecruiting, deploying and managing a stewarding workforce of over 800 personnel, including associated welfare, briefing, training and supervisory requirements.\n•\tProviding experienced event management personnel across all phases of event delivery, from feasibility and planning through to live operations and post-event review.\n•\tMaintaining robust business continuity arrangements and the ability to respond to events that may arise at short notice.\nMarket Engagement\nThis notice is intended to inform the market of RBWM's future requirements and to identify suppliers with the specialist expertise, experience and capacity necessary to deliver events of national significance within the unique operating environment of Windsor.\nThe Authority is particularly interested in engaging with organisations that can demonstrate excellence in event delivery, stakeholder management, crowd safety, security integration, operational resilience and the successful management of high-profile events operating under intense public, media and stakeholder scrutiny.\nThe resulting contract cannot guarantee a level of regular events as some of the events outlined above are unplanned or \"no notice\" events. So, it will be expected the successful provider may for the most part be monitoring and maintaining plans for events listed above until they are activated.\nThe Authority is inviting interested suppliers to respond to its market engagement survey and provide expressions of interest - the deadline is 1pm on 29/07/2026. The link can be found here: \nhttps://forms.office.com/e/CiwrxPa7Ci." }, { "releaseID": "079046-2026", "releaseDate": "2026-08-19T14:19:20+01:00", "releaseTag": [ "planning" ], "value": "The Royal Borough of Windsor and Maidenhead (RBWM) is seeking to engage with experienced event management suppliers in advance of a future procurement for the delivery of a diverse programme of high-profile ceremonial, civic and nationally significant events over an anticipated eight-year period.\nThe appointed supplier will be required to provide and maintain a strategic event management, operational planning and delivery support for a range of events and provide including, but not limited to:\n•\tRoyal Visits\n•\tState Visits\n•\tRoyal Weddings\n•\tRoyal Funerals\n•\tNational and Civic Ceremonies\n•\tLarge-scale public celebrations and commemorations\nThese events are likely to attract significant national and international attention, substantial media interest, and large public audiences, regularly involving complex security, operational and stakeholder requirements.\nSupplier Requirements Summary (pending a full specification)\nRBWM is seeking suppliers that can demonstrate a proven and successful track record in the planning (maintenance of plans), and delivery of major public events within Windsor town centre or similarly complex and sensitive environments.\nSuppliers should be able to evidence experience in:\n•\tDelivering events in busy operational town centres while maintaining business-as-usual activities and minimising disruption to residents, businesses and visitors.\n•\tWorking in partnership with multiple agencies and stakeholders, including but not limited to: \no\tSecurity services\no\tPolice forces\no\tEmergency services\no\tThe Royal Household\no\tThe Crown Estate\no\tCentral government departments\no\tTransport operators\no\tNational and international media organisations\n•\tManaging complex stakeholder engagement and governance arrangements.\n•\tPlanning and delivering large-scale infrastructure installations, including temporary event structures, security installations, media compounds, public viewing areas and crowd management systems.\n•\tDeveloping and implementing comprehensive event management plans, operational orders, communication strategies, contingency plans and emergency response procedures.\n•\tManaging extensive media operations, accreditation processes and communications activity associated with internationally significant events.\nCapacity and Capability\nThe successful supplier must demonstrate the organisational capacity, resources and resilience to manage events of exceptional scale and complexity, including events that may attract in excess of 100,000 attendees.\nSuppliers should be capable of:\n•\tCoordinating multi-agency operational planning and delivery.\n•\tManaging significant crowd safety and public protection arrangements.\n•\tRecruiting, deploying and managing a stewarding workforce of over 800 personnel, including associated welfare, briefing, training and supervisory requirements.\n•\tProviding experienced event management personnel across all phases of event delivery, from feasibility and planning through to live operations and post-event review.\n•\tMaintaining robust business continuity arrangements and the ability to respond to events that may arise at short notice.\nMarket Engagement.\nThis notice is intended to inform the market of RBWM's future requirements and to identify suppliers with the specialist expertise, experience and capacity necessary to deliver events of national significance within the unique operating environment of Windsor. It also intends to create a right for the Authority to reduce the tender period for the participation stage (but not the substantive tender stage). It envisages allowing suppliers up to two calendar weeks to respond to the first stage (which, the Authority anticipates, will consist in case study references and financial checks). It may allow longer or reduce this anticipated window accordingly. \nThe Authority is particularly interested in engaging with organisations that can demonstrate excellence in event delivery, stakeholder management, crowd safety, security integration, operational resilience and the successful management of high-profile events operating under intense public, media and stakeholder scrutiny.\nThe resulting contract cannot guarantee a level of regular events as some of the events outlined above are unplanned or \"no notice\" events. 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