{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-06bed5", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-07-31T16:52:29+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-06bed5" ], "records": [ { "ocid": "ocds-h6vhtk-06bed5", "releases": [ { "ocid": "ocds-h6vhtk-06bed5", "id": "060636-2026", "tag": [ "planning" ], "date": "2026-06-29T10:41:53+01:00", "initiationType": "tender", "parties": [ { "name": "Cambridge City Council", "id": "GB-PPON-PCBT-6819-NDPJ", "identifier": { "scheme": "GB-PPON", "id": "PCBT-6819-NDPJ" }, "address": { "streetAddress": "The Guildhall", "locality": "Cambridge", "postalCode": "CB2 1BY", "country": "GB", "countryName": "United Kingdom", "region": "UKH12" }, "contactPoint": { "email": "hiamailbox@cambshia.org" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCBT-6819-NDPJ", "name": "Cambridge City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "To be held on Teams on the 15 July 2026, start time is 1430 - 1700.\nPlease contact hiamailbox@cambshia.org to be added to the TEAMS meeting invitation.", "dueDate": "2026-07-15T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "060636-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/060636-2026", "datePublished": "2026-06-29T10:41:53+01:00", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-06bed5", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Cambridgeshire Home Improvement Agency (CHIA) - Equipment contract", "description": "Cambridge City Council invite you to attend this Pre Market Engagement session to hear about the tender opportunity for this Equipment Contract.\nCambs HIA aims to procure new suppliers for our Equipment Contracts which are divided into the following Lots:\nLot 1 - the provision and installation of modular ramps, \nLot 2 - the provision and installation of stair and step lifts (this may change to separate lots) \nLot 3 - the provision and installation of ceiling track hoists \nLot 4 - the provision and installation of automated entry systems \nLot 5 - the provision and installation of specialist toilets for use by adults or children with a variety of \ndisabilities. \nLot 6 - the provision and installation of through floor lifts\nCambs HIA is a shared council service operating across Cambridge City, Huntingdonshire and South Cambridgeshire - more information about our service can be found on our website www.cambshia.org and on our social media pages.\nSuppliers should be able to operate across the three council's geographical areas - at present two thirds of our work is in Huntingdonshire. The contract will involve the supplier meeting with Occupational Therapists and/or our Agency staff to assess for, design and install specialist equipment which meets our client's needs. Suppliers should be expert suppliers and installers of the equipment listed above.\nWe expect our contracts to be advertised in July 2026 and we aim to start our new contacts by 1st November 2026. The contracts will awarded for an initial two-year period with the option to extend for up to two further years. \nAcross all Lots it is expected the total contract value will be £4m and a further breakdown by Lot will be provided in the tender documentation. \nThe event will be led by Frances Swann, Strategic Lead, Cambs HIA and Justin Hicks, Senior Caseworker, Cambs HIA. An Occupational Therapy representative has also been invited.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "33192000", "description": "Medical furniture" }, { "scheme": "CPV", "id": "33196000", "description": "Medical aids" }, { "scheme": "CPV", "id": "34953000", "description": "Access ramps" }, { "scheme": "CPV", "id": "42416100", "description": "Lifts" }, { "scheme": "CPV", "id": "42416300", "description": "Hoists" }, { "scheme": "CPV", "id": "51400000", "description": "Installation services of medical and surgical equipment" } ], "deliveryAddresses": [ { "region": "UKH12", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true }, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-11-01T00:00:00Z", "endDate": "2028-10-31T23:59:59Z", "maxExtentDate": "2030-10-31T23:59:59Z" }, "hasRenewal": true, "status": "planning" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "072904-2026", "tag": [ "tender" ], "date": "2026-07-31T16:52:29+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-06bed5", "parties": [ { "name": "Cambridge City Council", "id": "GB-PPON-PCBT-6819-NDPJ", "identifier": { "scheme": "GB-PPON", "id": "PCBT-6819-NDPJ" }, "address": { "streetAddress": "The Guildhall", "locality": "Cambridge", "postalCode": "CB2 1BY", "country": "GB", "countryName": "United Kingdom", "region": "UKH12" }, "contactPoint": { "email": "procurement@cambridge.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCBT-6819-NDPJ", "name": "Cambridge City Council" }, "tender": { "id": "DN823844", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Cambridgeshire HIA Equipment Contracts (Disability)", "description": "Cambridge City Council is seeking to establish a contract of behalf of Cambs Home Improvement Agency for the local authorities they serve through which it can deliver the installation of fixed equipment generally funded through Disabled Facilities Grants. The Contract will be managed by Cambs Home Improvement Agency (CHIA) which is a joint service operated between Cambridge City Council, South Cambridgeshire District Council and Huntingdonshire District Council to administer works for Disabled Facilities Grants (DFG).\nThe works are usually funded through a grant paid by the Council. Additional funding may also come from other sources. The works will be carried out mainly in privately-owned properties, and in Housing Association properties. There is a growing self-funded customer base referred to in this document as Private Works or non-grant funded works.\nWorks may also extend to properties owned by Cambridge City and South Cambs District Councils \"council housing\", although this would only be where existing contractors are unable to respond/meet demand. The type of property in which works may be undertaken can vary widely, from listed buildings to static caravans.\nThe works which are split into six Lots will comprise:\nLot 1 - the provision and installation of modular ramps,\nLot 2 - the provision and installation of stairlifts\nLot 2a - the provision and installation of step lifts\nLot 3 - the provision and installation of ceiling track hoists\nLot 4 - the provision and installation of automated entry systems\nLot 5 - the provision and installation of specialist toilets for use by adults or children with a variety of disabilities.\nLot 6 - the provision and installation of through floor lifts\nThis is a responsive works contract. Works cannot be batched or treated as planned works especially in terms of geographical location. Work must be completed individually upon receipt of a purchase order and bidders are asked to pay attention to the KPIs in terms of lead in and completion timescales.\nIt will usually be the Occupational Therapist (OT) or Trusted Asessor who contacts the Contractor to arrange the initial visit to assess the home. Once the client's needs are agreed, the Contractor will then be asked to provide a quotation detailing what work is needed which will submitted to the OT (occasionally to the HIA directly). The OT will then forward this quote with their client's referral to the agency who will liaise with the client regarding the works and arrange the purchase order from the relevant district council. Contractors are encouraged to submit their CDM documentation (RAMS and CPP's) with the quotes or order to help prevent delays in the DFG pathway. In the event that another part of the organisation produces these documents, they should be provided to the HIA within two weeks of the assessment.\nAs an indicator, Cambs HIA and the two council housing teams have completed the following numbers of equipment installations per annum, although these figures can change each year.\n40 ramps\n44 lifts (of which 34 stairlifts, 7 Through Floor lifts and 3 step lifts)\n30 ceiling track hoists\n25 automated (door entry) systems\n33 specialist WC's\nAt the time of writing this project brief, about two thirds of the agency's total work is in Huntingdonshire with the rest split between Cambridge City and South Cambs. Contractors should consider travel when bidding under this tender. Contractors are asked to review the call off process referred to later in this specification.\nThe councils are also going through a period of change as part of Local Government Reorganisation. IN 2028 the current councils covered under this contract will become unitary authorities and it is expected that existing contracts will novate to the new unitary authority. Contractors are asked to consider this and in bidding accept the reasonable terms of any novation when it arises.\nThe process by which we apportion the works needs to be transparent and fair, and therefore the council is seeking to allocate the work on the basis that the majority of work will go to the winning contractor and that other contractors will be utilised where either the first contractor cannot supply a specific item of equipment, cannot meet demand or the performance is such that the HIA needs to utilise other contractors.\nThe Council will be selecting contractors based on an agreement to deliver the works for a fixed price based on prices submitted on the accompanying schedule (for each of the three council areas), and to start and complete the works within an agreed maximum timescale as detailed in the requirements below. Bidders must demonstrate their ability to ensure a high-quality, customer focused outcome. Cambs HIA will reconsider the impact of fixed pricing at the end of the initial two years period, should there a noticeable change have occurred in the markets as we saw during the covid pandemic. Contractors are encouraged to think about their current knowledge of the market for the next two years when completing the pricing document.\nContractors may bid for all Lots or a combination of any and should make their preferences clear as part of the tendering process.\nThe Contract will be established for an initial two years with an option to extend for up to a further two years. It is anticipated that the Council will contract up to four suppliers (per lot) to ensure that the lead time for works is kept to a minimum.\nThe Council will be seeking to appoint contractors who can deliver the requirements through direct labour. Where subcontracting is necessary, contractors are required to identify this in their tender submission with any changes to the defined supply chain detailed in the tender, to be agreed by both parties in advance of works commencing. Sub-contracting will not be agreed for the substantive element of the works, only for ancillary works ie: electrical sign off.\nIn addition, the contract will require contractors to support the Council's policies around sustainability and environmental commitments, specifically, climate change, reducing carbon footprint, energy efficient fittings, waste minimisation and recycling. Contractors must also comply with the Council's Safeguarding Policy and the requirements of the Equality Act 2010 and submit good measurable offers in terms of social value.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45300000", "description": "Building installation work" } ], "deliveryAddresses": [ { "region": "UKH12", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "45300000", "description": "Building installation work" } ], "deliveryAddresses": [ { "region": "UKH12", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "2a", "additionalClassifications": [ { "scheme": "CPV", "id": "45300000", "description": "Building installation work" } ], "deliveryAddresses": [ { "region": "UKH12", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2a" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "45300000", "description": "Building installation work" } ], "deliveryAddresses": [ { "region": "UKH12", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "45300000", "description": "Building installation work" } ], "deliveryAddresses": [ { "region": "UKH12", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "45300000", "description": "Building installation work" } ], "deliveryAddresses": [ { "region": "UKH12", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "45300000", "description": "Building installation work" } ], "deliveryAddresses": [ { "region": "UKH12", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "6" } ], "value": { "amountGross": 2597520, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "mainProcurementCategory": "works", "aboveThreshold": false, "submissionMethodDetails": "https://procontract.due-north.com/RFx/RFxSummary?rfxId=a8f7577e-388c-f111-813c-005056b64545&projectId=0cab854b-6d8a-f111-813c-005056b64545", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed" }, "tenderPeriod": { "endDate": "2026-08-28T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-08-21T18:00:00+01:00" }, "lots": [ { "id": "1", "title": "Ramps", "description": "Lot 1 - the provision and installation of modular ramps", "status": "active", "value": { "amountGross": 360000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-26T00:00:00Z", "endDate": "2028-10-25T23:59:59+01:00", "maxExtentDate": "2030-10-25T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "continuation of supply and works/services" }, "awardCriteria": { "description": "Quality - 60%\nPrice - 40%" } }, { "id": "2", "title": "Stairlifts", "description": "the provision and installation of stairlifts", "status": "active", "value": { "amountGross": 568800, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-26T00:00:00Z", "endDate": "2028-10-25T23:59:59+01:00", "maxExtentDate": "2030-10-25T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "continuation of supply and works/services" }, "awardCriteria": { "description": "Quality - 60%\nPrice - 40%" } }, { "id": "2a", "title": "Step lifts", "description": "the provision and installation of step lifts", "status": "active", "value": { "amountGross": 240000, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-26T00:00:00Z", "endDate": "2028-10-25T23:59:59+01:00", "maxExtentDate": "2030-10-25T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "continuation of supply and works/services" }, "awardCriteria": { "description": "Quality - 60%\nPrice - 40%" } }, { "id": "3", "title": "Ceiling Track Hoists", "description": "the provision and installation of ceiling track hoists", "status": "active", "value": { "amountGross": 400800, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-26T00:00:00Z", "endDate": "2028-10-25T23:59:59+01:00", "maxExtentDate": "2030-10-25T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "continuation of supply and works/services" }, "awardCriteria": { "description": "Quality - 60%\nPrice - 40%" } }, { "id": "4", "title": "Automated Entry Systems", "description": "the provision and installation of automated entry systems", "status": "active", "value": { "amountGross": 364800, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-26T00:00:00Z", "endDate": "2028-10-25T23:59:59+01:00", "maxExtentDate": "2030-10-25T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "continuation of supply and works/services" }, "awardCriteria": { "description": "Quality - 60%\nPrice - 40%" } }, { "id": "5", "title": "Specialist WC's", "description": "the provision and installation of specialist toilets for use by adults or children with a variety of disabilities.", "status": "active", "value": { "amountGross": 463200, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-26T00:00:00Z", "endDate": "2028-10-25T23:59:59+01:00", "maxExtentDate": "2030-10-25T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "continuation of supply and works/services" }, "awardCriteria": { "description": "Quality - 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sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCBT-6819-NDPJ", "name": "Cambridge City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "To be held on Teams on the 15 July 2026, start time is 1430 - 1700.\nPlease contact hiamailbox@cambshia.org to be added to the TEAMS meeting invitation.", "dueDate": "2026-07-15T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "060636-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/060636-2026", "datePublished": "2026-06-29T10:41:53+01:00", "format": "text/html" } ] }, "tender": { "id": "DN823844", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Cambridgeshire HIA Equipment Contracts (Disability)", "description": "Cambridge City Council is seeking to establish a contract of behalf of Cambs Home Improvement Agency for the local authorities they serve through which it can deliver the installation of fixed equipment generally funded through Disabled Facilities Grants. The Contract will be managed by Cambs Home Improvement Agency (CHIA) which is a joint service operated between Cambridge City Council, South Cambridgeshire District Council and Huntingdonshire District Council to administer works for Disabled Facilities Grants (DFG).\nThe works are usually funded through a grant paid by the Council. Additional funding may also come from other sources. The works will be carried out mainly in privately-owned properties, and in Housing Association properties. There is a growing self-funded customer base referred to in this document as Private Works or non-grant funded works.\nWorks may also extend to properties owned by Cambridge City and South Cambs District Councils \"council housing\", although this would only be where existing contractors are unable to respond/meet demand. The type of property in which works may be undertaken can vary widely, from listed buildings to static caravans.\nThe works which are split into six Lots will comprise:\nLot 1 - the provision and installation of modular ramps,\nLot 2 - the provision and installation of stairlifts\nLot 2a - the provision and installation of step lifts\nLot 3 - the provision and installation of ceiling track hoists\nLot 4 - the provision and installation of automated entry systems\nLot 5 - the provision and installation of specialist toilets for use by adults or children with a variety of disabilities.\nLot 6 - the provision and installation of through floor lifts\nThis is a responsive works contract. Works cannot be batched or treated as planned works especially in terms of geographical location. Work must be completed individually upon receipt of a purchase order and bidders are asked to pay attention to the KPIs in terms of lead in and completion timescales.\nIt will usually be the Occupational Therapist (OT) or Trusted Asessor who contacts the Contractor to arrange the initial visit to assess the home. Once the client's needs are agreed, the Contractor will then be asked to provide a quotation detailing what work is needed which will submitted to the OT (occasionally to the HIA directly). The OT will then forward this quote with their client's referral to the agency who will liaise with the client regarding the works and arrange the purchase order from the relevant district council. Contractors are encouraged to submit their CDM documentation (RAMS and CPP's) with the quotes or order to help prevent delays in the DFG pathway. In the event that another part of the organisation produces these documents, they should be provided to the HIA within two weeks of the assessment.\nAs an indicator, Cambs HIA and the two council housing teams have completed the following numbers of equipment installations per annum, although these figures can change each year.\n40 ramps\n44 lifts (of which 34 stairlifts, 7 Through Floor lifts and 3 step lifts)\n30 ceiling track hoists\n25 automated (door entry) systems\n33 specialist WC's\nAt the time of writing this project brief, about two thirds of the agency's total work is in Huntingdonshire with the rest split between Cambridge City and South Cambs. Contractors should consider travel when bidding under this tender. Contractors are asked to review the call off process referred to later in this specification.\nThe councils are also going through a period of change as part of Local Government Reorganisation. IN 2028 the current councils covered under this contract will become unitary authorities and it is expected that existing contracts will novate to the new unitary authority. Contractors are asked to consider this and in bidding accept the reasonable terms of any novation when it arises.\nThe process by which we apportion the works needs to be transparent and fair, and therefore the council is seeking to allocate the work on the basis that the majority of work will go to the winning contractor and that other contractors will be utilised where either the first contractor cannot supply a specific item of equipment, cannot meet demand or the performance is such that the HIA needs to utilise other contractors.\nThe Council will be selecting contractors based on an agreement to deliver the works for a fixed price based on prices submitted on the accompanying schedule (for each of the three council areas), and to start and complete the works within an agreed maximum timescale as detailed in the requirements below. Bidders must demonstrate their ability to ensure a high-quality, customer focused outcome. Cambs HIA will reconsider the impact of fixed pricing at the end of the initial two years period, should there a noticeable change have occurred in the markets as we saw during the covid pandemic. Contractors are encouraged to think about their current knowledge of the market for the next two years when completing the pricing document.\nContractors may bid for all Lots or a combination of any and should make their preferences clear as part of the tendering process.\nThe Contract will be established for an initial two years with an option to extend for up to a further two years. It is anticipated that the Council will contract up to four suppliers (per lot) to ensure that the lead time for works is kept to a minimum.\nThe Council will be seeking to appoint contractors who can deliver the requirements through direct labour. 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Equipment contract" }, { "releaseID": "072904-2026", "releaseDate": "2026-07-31T16:52:29+01:00", "releaseTag": [ "tender" ], "value": "Cambridgeshire HIA Equipment Contracts (Disability)" } ], "description": [ { "releaseID": "060636-2026", "releaseDate": "2026-06-29T10:41:53+01:00", "releaseTag": [ "planning" ], "value": "Cambridge City Council invite you to attend this Pre Market Engagement session to hear about the tender opportunity for this Equipment Contract.\nCambs HIA aims to procure new suppliers for our Equipment Contracts which are divided into the following Lots:\nLot 1 - the provision and installation of modular ramps, \nLot 2 - the provision and installation of stair and step lifts (this may change to separate lots) \nLot 3 - the provision and installation of ceiling track hoists \nLot 4 - the provision and installation of automated entry systems \nLot 5 - the provision and installation of specialist toilets for use by adults or children with a variety of \ndisabilities. \nLot 6 - the provision and installation of through floor lifts\nCambs HIA is a shared council service operating across Cambridge City, Huntingdonshire and South Cambridgeshire - more information about our service can be found on our website www.cambshia.org and on our social media pages.\nSuppliers should be able to operate across the three council's geographical areas - at present two thirds of our work is in Huntingdonshire. The contract will involve the supplier meeting with Occupational Therapists and/or our Agency staff to assess for, design and install specialist equipment which meets our client's needs. Suppliers should be expert suppliers and installers of the equipment listed above.\nWe expect our contracts to be advertised in July 2026 and we aim to start our new contacts by 1st November 2026. The contracts will awarded for an initial two-year period with the option to extend for up to two further years. \nAcross all Lots it is expected the total contract value will be £4m and a further breakdown by Lot will be provided in the tender documentation. \nThe event will be led by Frances Swann, Strategic Lead, Cambs HIA and Justin Hicks, Senior Caseworker, Cambs HIA. An Occupational Therapy representative has also been invited." }, { "releaseID": "072904-2026", "releaseDate": "2026-07-31T16:52:29+01:00", "releaseTag": [ "tender" ], "value": "Cambridge City Council is seeking to establish a contract of behalf of Cambs Home Improvement Agency for the local authorities they serve through which it can deliver the installation of fixed equipment generally funded through Disabled Facilities Grants. The Contract will be managed by Cambs Home Improvement Agency (CHIA) which is a joint service operated between Cambridge City Council, South Cambridgeshire District Council and Huntingdonshire District Council to administer works for Disabled Facilities Grants (DFG).\nThe works are usually funded through a grant paid by the Council. Additional funding may also come from other sources. The works will be carried out mainly in privately-owned properties, and in Housing Association properties. There is a growing self-funded customer base referred to in this document as Private Works or non-grant funded works.\nWorks may also extend to properties owned by Cambridge City and South Cambs District Councils \"council housing\", although this would only be where existing contractors are unable to respond/meet demand. The type of property in which works may be undertaken can vary widely, from listed buildings to static caravans.\nThe works which are split into six Lots will comprise:\nLot 1 - the provision and installation of modular ramps,\nLot 2 - the provision and installation of stairlifts\nLot 2a - the provision and installation of step lifts\nLot 3 - the provision and installation of ceiling track hoists\nLot 4 - the provision and installation of automated entry systems\nLot 5 - the provision and installation of specialist toilets for use by adults or children with a variety of disabilities.\nLot 6 - the provision and installation of through floor lifts\nThis is a responsive works contract. Works cannot be batched or treated as planned works especially in terms of geographical location. Work must be completed individually upon receipt of a purchase order and bidders are asked to pay attention to the KPIs in terms of lead in and completion timescales.\nIt will usually be the Occupational Therapist (OT) or Trusted Asessor who contacts the Contractor to arrange the initial visit to assess the home. Once the client's needs are agreed, the Contractor will then be asked to provide a quotation detailing what work is needed which will submitted to the OT (occasionally to the HIA directly). The OT will then forward this quote with their client's referral to the agency who will liaise with the client regarding the works and arrange the purchase order from the relevant district council. Contractors are encouraged to submit their CDM documentation (RAMS and CPP's) with the quotes or order to help prevent delays in the DFG pathway. In the event that another part of the organisation produces these documents, they should be provided to the HIA within two weeks of the assessment.\nAs an indicator, Cambs HIA and the two council housing teams have completed the following numbers of equipment installations per annum, although these figures can change each year.\n40 ramps\n44 lifts (of which 34 stairlifts, 7 Through Floor lifts and 3 step lifts)\n30 ceiling track hoists\n25 automated (door entry) systems\n33 specialist WC's\nAt the time of writing this project brief, about two thirds of the agency's total work is in Huntingdonshire with the rest split between Cambridge City and South Cambs. Contractors should consider travel when bidding under this tender. Contractors are asked to review the call off process referred to later in this specification.\nThe councils are also going through a period of change as part of Local Government Reorganisation. IN 2028 the current councils covered under this contract will become unitary authorities and it is expected that existing contracts will novate to the new unitary authority. Contractors are asked to consider this and in bidding accept the reasonable terms of any novation when it arises.\nThe process by which we apportion the works needs to be transparent and fair, and therefore the council is seeking to allocate the work on the basis that the majority of work will go to the winning contractor and that other contractors will be utilised where either the first contractor cannot supply a specific item of equipment, cannot meet demand or the performance is such that the HIA needs to utilise other contractors.\nThe Council will be selecting contractors based on an agreement to deliver the works for a fixed price based on prices submitted on the accompanying schedule (for each of the three council areas), and to start and complete the works within an agreed maximum timescale as detailed in the requirements below. Bidders must demonstrate their ability to ensure a high-quality, customer focused outcome. Cambs HIA will reconsider the impact of fixed pricing at the end of the initial two years period, should there a noticeable change have occurred in the markets as we saw during the covid pandemic. Contractors are encouraged to think about their current knowledge of the market for the next two years when completing the pricing document.\nContractors may bid for all Lots or a combination of any and should make their preferences clear as part of the tendering process.\nThe Contract will be established for an initial two years with an option to extend for up to a further two years. It is anticipated that the Council will contract up to four suppliers (per lot) to ensure that the lead time for works is kept to a minimum.\nThe Council will be seeking to appoint contractors who can deliver the requirements through direct labour. Where subcontracting is necessary, contractors are required to identify this in their tender submission with any changes to the defined supply chain detailed in the tender, to be agreed by both parties in advance of works commencing. Sub-contracting will not be agreed for the substantive element of the works, only for ancillary works ie: electrical sign off.\nIn addition, the contract will require contractors to support the Council's policies around sustainability and environmental commitments, specifically, climate change, reducing carbon footprint, energy efficient fittings, waste minimisation and recycling. 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