{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-06bbe9", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-06-24T11:24:14+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-06bbe9" ], "records": [ { "ocid": "ocds-h6vhtk-06bbe9", "releases": [ { "ocid": "ocds-h6vhtk-06bbe9", "id": "059313-2026", "tag": [ "planning" ], "date": "2026-06-24T11:24:14+01:00", "initiationType": "tender", "parties": [ { "name": "Hywel Dda University Health Board", "id": "GB-PPON-PNPY-2728-GCWW", "identifier": { "scheme": "GB-PPON", "id": "PNPY-2728-GCWW" }, "address": { "streetAddress": "Corporate Offices, Second Floor, Block C, Government Buildings, Picton Terrace", "locality": "Carmarthen", "postalCode": "SA31 3BT", "country": "GB", "countryName": "United Kingdom", "region": "UKL14" }, "contactPoint": { "name": "Josh Wood", "email": "josh.wood@wales.nhs.uk" }, "roles": [ "buyer" ], "details": { "url": "http://nwssp.nhs.wales/ourservices/procurement-services/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } }, { "name": "Swansea Bay University Health Board", "id": "GB-PPON-PQDY-1678-DHXN", "identifier": { "scheme": "GB-PPON", "id": "PQDY-1678-DHXN" }, "address": { "streetAddress": "1 Talbot Gateway, Baglan Energy Park, Baglan", "locality": "Port Talbot", "postalCode": "SA12 7BR", "country": "GB", "countryName": "United Kingdom", "region": "UKL17" }, "contactPoint": { "name": "Josh Wood", "email": "josh.wood@wales.nhs.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } }, { "name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)", "id": "GB-PPON-PXWV-6492-CGMN", "identifier": { "scheme": "GB-PPON", "id": "PXWV-6492-CGMN" }, "address": { "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw", "locality": "Cardiff", "postalCode": "CF15 7QZ", "country": "GB", "countryName": "United Kingdom", "region": "UKL15" }, "contactPoint": { "name": "Josh Wood", "email": "josh.wood@wales.nhs.uk" }, "roles": [ "procuringEntity" ], "roleDetails": "Management of the procurement process from planning through to award and supporting with contract management.", "details": { "url": "http://nwssp.nhs.wales" } } ], "buyer": { "id": "GB-PPON-PNPY-2728-GCWW", "name": "Hywel Dda University Health Board" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Interested suppliers are invited to attend a virtual market engagement event to support the Health Boards in developing their understanding of available solutions.\nEach supplier will be allocated a 45-minute session. Suppliers are expected to present for up to 25 minutes, followed by a 20-minute question and answer session. The total duration of each session will not exceed the allocated 45 minutes.\nThe supplier engagement event will be held via Microsoft Teams. Places will be allocated on a first-come, first-served basis. To request a slot, please contact Josh.Wood@wales.nhs.uk.\nRepresentatives from the Risk and Assurance Teams of both Health Boards will be in attendance, alongside colleagues from Procurement.\nPresentation Expectations\nSuppliers are free to structure their presentations as they see fit. However, the Health Boards request that the following areas (1–5) are covered during the presentation, with areas (6–7) provided either within the session or as supplementary information.\nAreas for Consideration\n1. Solution Overview\n•\tDescription of the proposed solution, including key features and functionality \n•\tExamples of typical NHS or public sector deployments \n2. Alignment to Requirements \n•\t High-level overview of how the solution aligns with the capabilities and outcomes outlined in supporting document, Solution Overview Requirements. \n•\t Any key assumptions, dependencies, or constraints \n3. Implementation Approach\n•\tApproach to delivery, including discovery, configuration, and testing \n•\tData migration \n•\tTraining and onboarding \n•\tGo-live support and indicative timelines \n4. Reporting and Analytics\n•\tStandard reports and dashboards included within the solution \n•\tDetails on options for customised reporting and analytics \n5. Indicative Costs\n•\tHigh-level cost information, including:\no\tLicensing \no\tImplementation \no\tTraining \no\tOngoing support and maintenance \nCost ranges are acceptable at this stage \n6. Security and Assurance (supplementary) \n•\tApproach to access control, audit, hosting, and system resilience \n•\tRelevant certifications and assurance (e.g. ISO standards, DSPT) \n7. Support Model (supplementary)\n•\t Service desk availability and support hours \n•\t Incident management and response \n•\t Change and configuration support \n•\t Release and update approach \nSuppliers are encouraged to use practical examples, case studies, and demonstrations where appropriate. All presentations should be delivered within the allocated time, as multiple supplier sessions will be scheduled throughout the engagement event.\nAdditional Information: \nTo protect the integrity of any potential future procurement process, the Health Boards wish to make the following clear to interested suppliers:\n•\tThis supplier engagement exercise is not part of a formal procurement process. Its purpose is to help the Health Boards understand market interest and capability, and to inform the development of requirements, cost estimates, and potential procurement routes.\n•\tThe Health Boards will not be liable for any costs incurred by suppliers in preparing responses or attending engagement activities.\n•\tAs this is not a formal procurement exercise, supplier responses will not be formally evaluated or scored. Notes of discussions may be taken, and sessions may be recorded for internal reference.\n•\tParticipation in this engagement does not confer any advantage in any future procurement process, nor does it guarantee that a procurement will take place.\n•\tPlease note that the details and dates within this notice maybe subject to change.\nAppendix A - Provision of a Risk Management System\nSolution Overview Requirements \nPurpose\nAt this stage, the Health Boards are seeking high-level information on solutions that may support:\n•\tAn enterprise solution to manage risk workflows, including linkage, escalation, associated tools and reporting,\n•\tStrategic risk management related to the Health Boards Board Assurance Framework,\n•\tGeneral corporate and operational risk management, \n•\tPotential inclusion of project risk management, including tools for financial and schedule risk management and modelling,\n•\tA clear journey of recording and monitoring risks and what supporting information could be captured in the system, \n•\tDashboard and formal reporting including integration with local business intelligence solutions, \n•\tThe ability to tailor processes,\n•\tConsideration of additional functionality such as planning/scheduling tools and messaging/alert tools.\nThe above is not a specification and does not represent a confirmed scope for any future procurement.\nHigh-level system requirements\nBoth Health Boards operates in a highly regulated healthcare environment and require strong governance, assurance and transparency across strategic corporate, operational/service delivery, information, data protection and major projects risks.\nThe Health Boards are looking for solutions to be in place to support consistent identification, evaluation, ownership, treatment, tracking and reporting of risks, both in a corporate, operational, strategic (including the Board Assurance Framework) and potentially project environment. \nThe solution should enable standardised processes and reporting while remaining flexible enough and customisable to support different organisational structures, and provide reliable, auditable reporting for internal governance and external assurance needs. The Health Boards current timeline anticipates implementation by March/April 2027 and go live by no later than November 2027.\nCore Risk Management system requirements:\n•\tRisk identification: an intuitive process for staff to raise and record risks in line with Health Board policy,\n•\tRisk register management: create, update, review, escalate and close risks with clear ownership, version history and audit trail,\n•\tConsistent scoring: configurable likelihood/impact matrices, risk appetite/tolerance, inherent vs residual risk, and clear scoring rules,\n•\tControls and actions: record existing controls, planned actions, action owners, due dates, evidence/attachments and progress tracking,\n•\tReview workflow: configurable review cycles, reminders, approvals, and escalation triggers (e.g., overdue review, score increase, appetite breach),\n•\tLinking and relationships: relate risks to objectives, committees, corporate, operational and strategic risks and potentially programmes/projects,\n•\tReporting and dashboards: real-time views by operational structure, theme, owner, score, trend, and assurance level; reports exportable in flexible file formats as well the option for risk leads to develop customisable dashboards for their own use,\n•\tTrend and insight: scoring history, heatmaps, movement (improving/worsening), and key themes to support assurance narratives,\n•\tSearch and usability: strong search and filters and the availability of standard and customisable reporting templates.\nOther system requirements \n•\tInformation governance and cyber security: role-based access control, audit logging, secure data storage and transmission, aligned to NHS/Wales information governance expectations (Welsh Health Circular 25/2017), Cyber Security requirements (CE+) and ISO Standards (ISO's 27001),\n•\tHosting model: preference for a modern hosted (SaaS) solution with clear resilience, backup and disaster recovery,\n•\tAccessibility: an intuitive user experience with accessibility features appropriate for a diverse workforce,\n•\tConfigurability: administrators can update matrices, forms, workflows, lists and reporting views without supplier development work,\n•\tData quality and audit: validation rules, mandatory fields where needed, change history and clear audit trails,\n•\tInteroperability: API and/or integration options (e.g., identity management/SSO and other governance/quality tools where applicable),\n•\tPerformance and scalability: responsive performance for Health Board-wide use and growth over time.\n•\tDefined and tested business continuity plans and response times for dealing with issues. \nIntended Functional Outcomes of the System:\n•\tOne source of truth for risks, reducing duplication and improving confidence in reporting,\n•\tClear accountability through defined risk owners, action owners, review dates and evidence of oversight,\n•\tImproved governance flow from team/service registers through reporting to corporate and Board assurance,\n•\tEarly warning and escalation when risk levels increase, reviews are overdue, controls are weak, or actions are delayed,\n•\tStronger assurance narratives via trend information, control effectiveness tracking, and consistent reporting,\n•\tEfficiency through reduced manual collation and self-service dashboards for different audiences,\n•\tAutomation for reporting, including draw-down of risk registers for committee and Board papers.", "dueDate": "2026-07-08T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "059313-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/059313-2026", "datePublished": "2026-06-24T11:24:14+01:00", "format": "text/html" } ] }, "tender": { "id": "P0402 - HDDA-FTS-63433", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of a Regional Risk Management System", "description": "Hywel Dda University Health Board (HDUHB) and Swansea Bay University Health Board (SBUHB) are undertaking a market engagement exercise for suppliers interested in delivering a Risk Management System solution.\nThe purpose of the market engagement event is to gather greater insight into market capacity and capability and the potential risk management solution options. This market engagement will also help the Health Boards to refine their solution requirements and budgetary costs ahead of any potential procurement.\nThe Health Boards currently use a risk system alongside various other tools to support risk management activities. The current contract is approaching its end, prompting the need to re-procure a risk solution.\nHDUHB and SBUHB are therefore seeking to understand the market’s ability to provide an enterprise level risk management solution capable of supporting risk management across each organisation.\nDate: 8th July 2026 \nLocation: Virtual (Microsoft Teams)\nSpaces will be issued on a first come, first served basis between 09:00 – 15:00.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKL14", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL18", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL17", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 480000, "amount": 400000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2032-11-30T23:59:59+00:00", "maxExtentDate": "2037-11-30T23:59:59+00:00" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2026-07-29T23:59:59+01:00" }, "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-06bbe9-2026-06-24T11:24:14+01:00", "date": "2026-06-24T11:24:14+01:00", "ocid": "ocds-h6vhtk-06bbe9", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PNPY-2728-GCWW", "name": "Hywel Dda University Health Board", "identifier": { "scheme": "GB-PPON", "id": "PNPY-2728-GCWW" }, "address": { "streetAddress": "Corporate Offices, Second Floor, Block C, Government Buildings, Picton Terrace", "locality": "Carmarthen", "postalCode": "SA31 3BT", "country": "GB", "countryName": "United Kingdom", "region": "UKL14" }, "contactPoint": { "name": "Josh Wood", "email": "josh.wood@wales.nhs.uk" }, "roles": [ "buyer" ], "details": { "url": "http://nwssp.nhs.wales/ourservices/procurement-services/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } }, { "id": "GB-PPON-PQDY-1678-DHXN", "name": "Swansea Bay University Health Board", "identifier": { "scheme": "GB-PPON", "id": "PQDY-1678-DHXN" }, "address": { "streetAddress": "1 Talbot Gateway, Baglan Energy Park, Baglan", "locality": "Port Talbot", "postalCode": "SA12 7BR", "country": "GB", "countryName": "United Kingdom", "region": "UKL17" }, "contactPoint": { "name": "Josh Wood", "email": "josh.wood@wales.nhs.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } }, { "id": "GB-PPON-PXWV-6492-CGMN", "name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)", "identifier": { "scheme": "GB-PPON", "id": "PXWV-6492-CGMN" }, "address": { "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw", "locality": "Cardiff", "postalCode": "CF15 7QZ", "country": "GB", "countryName": "United Kingdom", "region": "UKL15" }, "contactPoint": { "name": "Josh Wood", "email": "josh.wood@wales.nhs.uk" }, "roles": [ "procuringEntity" ], "roleDetails": "Management of the procurement process from planning through to award and supporting with contract management.", "details": { "url": "http://nwssp.nhs.wales" } } ], "buyer": { "id": "GB-PPON-PNPY-2728-GCWW", "name": "Hywel Dda University Health Board" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Interested suppliers are invited to attend a virtual market engagement event to support the Health Boards in developing their understanding of available solutions.\nEach supplier will be allocated a 45-minute session. Suppliers are expected to present for up to 25 minutes, followed by a 20-minute question and answer session. The total duration of each session will not exceed the allocated 45 minutes.\nThe supplier engagement event will be held via Microsoft Teams. Places will be allocated on a first-come, first-served basis. To request a slot, please contact Josh.Wood@wales.nhs.uk.\nRepresentatives from the Risk and Assurance Teams of both Health Boards will be in attendance, alongside colleagues from Procurement.\nPresentation Expectations\nSuppliers are free to structure their presentations as they see fit. However, the Health Boards request that the following areas (1–5) are covered during the presentation, with areas (6–7) provided either within the session or as supplementary information.\nAreas for Consideration\n1. Solution Overview\n•\tDescription of the proposed solution, including key features and functionality \n•\tExamples of typical NHS or public sector deployments \n2. Alignment to Requirements \n•\t High-level overview of how the solution aligns with the capabilities and outcomes outlined in supporting document, Solution Overview Requirements. \n•\t Any key assumptions, dependencies, or constraints \n3. Implementation Approach\n•\tApproach to delivery, including discovery, configuration, and testing \n•\tData migration \n•\tTraining and onboarding \n•\tGo-live support and indicative timelines \n4. Reporting and Analytics\n•\tStandard reports and dashboards included within the solution \n•\tDetails on options for customised reporting and analytics \n5. Indicative Costs\n•\tHigh-level cost information, including:\no\tLicensing \no\tImplementation \no\tTraining \no\tOngoing support and maintenance \nCost ranges are acceptable at this stage \n6. Security and Assurance (supplementary) \n•\tApproach to access control, audit, hosting, and system resilience \n•\tRelevant certifications and assurance (e.g. ISO standards, DSPT) \n7. Support Model (supplementary)\n•\t Service desk availability and support hours \n•\t Incident management and response \n•\t Change and configuration support \n•\t Release and update approach \nSuppliers are encouraged to use practical examples, case studies, and demonstrations where appropriate. All presentations should be delivered within the allocated time, as multiple supplier sessions will be scheduled throughout the engagement event.\nAdditional Information: \nTo protect the integrity of any potential future procurement process, the Health Boards wish to make the following clear to interested suppliers:\n•\tThis supplier engagement exercise is not part of a formal procurement process. Its purpose is to help the Health Boards understand market interest and capability, and to inform the development of requirements, cost estimates, and potential procurement routes.\n•\tThe Health Boards will not be liable for any costs incurred by suppliers in preparing responses or attending engagement activities.\n•\tAs this is not a formal procurement exercise, supplier responses will not be formally evaluated or scored. Notes of discussions may be taken, and sessions may be recorded for internal reference.\n•\tParticipation in this engagement does not confer any advantage in any future procurement process, nor does it guarantee that a procurement will take place.\n•\tPlease note that the details and dates within this notice maybe subject to change.\nAppendix A - Provision of a Risk Management System\nSolution Overview Requirements \nPurpose\nAt this stage, the Health Boards are seeking high-level information on solutions that may support:\n•\tAn enterprise solution to manage risk workflows, including linkage, escalation, associated tools and reporting,\n•\tStrategic risk management related to the Health Boards Board Assurance Framework,\n•\tGeneral corporate and operational risk management, \n•\tPotential inclusion of project risk management, including tools for financial and schedule risk management and modelling,\n•\tA clear journey of recording and monitoring risks and what supporting information could be captured in the system, \n•\tDashboard and formal reporting including integration with local business intelligence solutions, \n•\tThe ability to tailor processes,\n•\tConsideration of additional functionality such as planning/scheduling tools and messaging/alert tools.\nThe above is not a specification and does not represent a confirmed scope for any future procurement.\nHigh-level system requirements\nBoth Health Boards operates in a highly regulated healthcare environment and require strong governance, assurance and transparency across strategic corporate, operational/service delivery, information, data protection and major projects risks.\nThe Health Boards are looking for solutions to be in place to support consistent identification, evaluation, ownership, treatment, tracking and reporting of risks, both in a corporate, operational, strategic (including the Board Assurance Framework) and potentially project environment. \nThe solution should enable standardised processes and reporting while remaining flexible enough and customisable to support different organisational structures, and provide reliable, auditable reporting for internal governance and external assurance needs. The Health Boards current timeline anticipates implementation by March/April 2027 and go live by no later than November 2027.\nCore Risk Management system requirements:\n•\tRisk identification: an intuitive process for staff to raise and record risks in line with Health Board policy,\n•\tRisk register management: create, update, review, escalate and close risks with clear ownership, version history and audit trail,\n•\tConsistent scoring: configurable likelihood/impact matrices, risk appetite/tolerance, inherent vs residual risk, and clear scoring rules,\n•\tControls and actions: record existing controls, planned actions, action owners, due dates, evidence/attachments and progress tracking,\n•\tReview workflow: configurable review cycles, reminders, approvals, and escalation triggers (e.g., overdue review, score increase, appetite breach),\n•\tLinking and relationships: relate risks to objectives, committees, corporate, operational and strategic risks and potentially programmes/projects,\n•\tReporting and dashboards: real-time views by operational structure, theme, owner, score, trend, and assurance level; reports exportable in flexible file formats as well the option for risk leads to develop customisable dashboards for their own use,\n•\tTrend and insight: scoring history, heatmaps, movement (improving/worsening), and key themes to support assurance narratives,\n•\tSearch and usability: strong search and filters and the availability of standard and customisable reporting templates.\nOther system requirements \n•\tInformation governance and cyber security: role-based access control, audit logging, secure data storage and transmission, aligned to NHS/Wales information governance expectations (Welsh Health Circular 25/2017), Cyber Security requirements (CE+) and ISO Standards (ISO's 27001),\n•\tHosting model: preference for a modern hosted (SaaS) solution with clear resilience, backup and disaster recovery,\n•\tAccessibility: an intuitive user experience with accessibility features appropriate for a diverse workforce,\n•\tConfigurability: administrators can update matrices, forms, workflows, lists and reporting views without supplier development work,\n•\tData quality and audit: validation rules, mandatory fields where needed, change history and clear audit trails,\n•\tInteroperability: API and/or integration options (e.g., identity management/SSO and other governance/quality tools where applicable),\n•\tPerformance and scalability: responsive performance for Health Board-wide use and growth over time.\n•\tDefined and tested business continuity plans and response times for dealing with issues. \nIntended Functional Outcomes of the System:\n•\tOne source of truth for risks, reducing duplication and improving confidence in reporting,\n•\tClear accountability through defined risk owners, action owners, review dates and evidence of oversight,\n•\tImproved governance flow from team/service registers through reporting to corporate and Board assurance,\n•\tEarly warning and escalation when risk levels increase, reviews are overdue, controls are weak, or actions are delayed,\n•\tStronger assurance narratives via trend information, control effectiveness tracking, and consistent reporting,\n•\tEfficiency through reduced manual collation and self-service dashboards for different audiences,\n•\tAutomation for reporting, including draw-down of risk registers for committee and Board papers.", "dueDate": "2026-07-08T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "059313-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/059313-2026", "datePublished": "2026-06-24T11:24:14+01:00", "format": "text/html" } ] }, "tender": { "id": "P0402 - HDDA-FTS-63433", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of a Regional Risk Management System", "description": "Hywel Dda University Health Board (HDUHB) and Swansea Bay University Health Board (SBUHB) are undertaking a market engagement exercise for suppliers interested in delivering a Risk Management System solution.\nThe purpose of the market engagement event is to gather greater insight into market capacity and capability and the potential risk management solution options. This market engagement will also help the Health Boards to refine their solution requirements and budgetary costs ahead of any potential procurement.\nThe Health Boards currently use a risk system alongside various other tools to support risk management activities. The current contract is approaching its end, prompting the need to re-procure a risk solution.\nHDUHB and SBUHB are therefore seeking to understand the market’s ability to provide an enterprise level risk management solution capable of supporting risk management across each organisation.\nDate: 8th July 2026 \nLocation: Virtual (Microsoft Teams)\nSpaces will be issued on a first come, first served basis between 09:00 – 15:00.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKL14", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL18", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL17", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { 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"releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "Port Talbot" } ], "postalCode": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "SA12 7BR" } ], "country": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "UKL17" } ] }, "contactPoint": { "name": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "Josh Wood" } ], "email": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "josh.wood@wales.nhs.uk" } ] }, "roles": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "classifications": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } ] } }, { "id": "GB-PPON-PXWV-6492-CGMN", "name": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)" } ], "identifier": { "scheme": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "PXWV-6492-CGMN" } ] }, "address": { "streetAddress": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw" } ], "locality": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "Cardiff" } ], "postalCode": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "CF15 7QZ" } ], "country": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "UKL15" } ] }, "contactPoint": { "name": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "Josh Wood" } ], "email": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "josh.wood@wales.nhs.uk" } ] }, "roles": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": [ "procuringEntity" ] } ], "roleDetails": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "Management of the procurement process from planning through to award and supporting with contract management." } ], "details": { "url": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "http://nwssp.nhs.wales" } ] } } ], "buyer": { "id": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PNPY-2728-GCWW" } ], "name": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "Hywel Dda University Health Board" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "Interested suppliers are invited to attend a virtual market engagement event to support the Health Boards in developing their understanding of available solutions.\nEach supplier will be allocated a 45-minute session. Suppliers are expected to present for up to 25 minutes, followed by a 20-minute question and answer session. The total duration of each session will not exceed the allocated 45 minutes.\nThe supplier engagement event will be held via Microsoft Teams. Places will be allocated on a first-come, first-served basis. To request a slot, please contact Josh.Wood@wales.nhs.uk.\nRepresentatives from the Risk and Assurance Teams of both Health Boards will be in attendance, alongside colleagues from Procurement.\nPresentation Expectations\nSuppliers are free to structure their presentations as they see fit. However, the Health Boards request that the following areas (1–5) are covered during the presentation, with areas (6–7) provided either within the session or as supplementary information.\nAreas for Consideration\n1. Solution Overview\n•\tDescription of the proposed solution, including key features and functionality \n•\tExamples of typical NHS or public sector deployments \n2. Alignment to Requirements \n•\t High-level overview of how the solution aligns with the capabilities and outcomes outlined in supporting document, Solution Overview Requirements. \n•\t Any key assumptions, dependencies, or constraints \n3. Implementation Approach\n•\tApproach to delivery, including discovery, configuration, and testing \n•\tData migration \n•\tTraining and onboarding \n•\tGo-live support and indicative timelines \n4. Reporting and Analytics\n•\tStandard reports and dashboards included within the solution \n•\tDetails on options for customised reporting and analytics \n5. Indicative Costs\n•\tHigh-level cost information, including:\no\tLicensing \no\tImplementation \no\tTraining \no\tOngoing support and maintenance \nCost ranges are acceptable at this stage \n6. Security and Assurance (supplementary) \n•\tApproach to access control, audit, hosting, and system resilience \n•\tRelevant certifications and assurance (e.g. ISO standards, DSPT) \n7. Support Model (supplementary)\n•\t Service desk availability and support hours \n•\t Incident management and response \n•\t Change and configuration support \n•\t Release and update approach \nSuppliers are encouraged to use practical examples, case studies, and demonstrations where appropriate. All presentations should be delivered within the allocated time, as multiple supplier sessions will be scheduled throughout the engagement event.\nAdditional Information: \nTo protect the integrity of any potential future procurement process, the Health Boards wish to make the following clear to interested suppliers:\n•\tThis supplier engagement exercise is not part of a formal procurement process. Its purpose is to help the Health Boards understand market interest and capability, and to inform the development of requirements, cost estimates, and potential procurement routes.\n•\tThe Health Boards will not be liable for any costs incurred by suppliers in preparing responses or attending engagement activities.\n•\tAs this is not a formal procurement exercise, supplier responses will not be formally evaluated or scored. Notes of discussions may be taken, and sessions may be recorded for internal reference.\n•\tParticipation in this engagement does not confer any advantage in any future procurement process, nor does it guarantee that a procurement will take place.\n•\tPlease note that the details and dates within this notice maybe subject to change.\nAppendix A - Provision of a Risk Management System\nSolution Overview Requirements \nPurpose\nAt this stage, the Health Boards are seeking high-level information on solutions that may support:\n•\tAn enterprise solution to manage risk workflows, including linkage, escalation, associated tools and reporting,\n•\tStrategic risk management related to the Health Boards Board Assurance Framework,\n•\tGeneral corporate and operational risk management, \n•\tPotential inclusion of project risk management, including tools for financial and schedule risk management and modelling,\n•\tA clear journey of recording and monitoring risks and what supporting information could be captured in the system, \n•\tDashboard and formal reporting including integration with local business intelligence solutions, \n•\tThe ability to tailor processes,\n•\tConsideration of additional functionality such as planning/scheduling tools and messaging/alert tools.\nThe above is not a specification and does not represent a confirmed scope for any future procurement.\nHigh-level system requirements\nBoth Health Boards operates in a highly regulated healthcare environment and require strong governance, assurance and transparency across strategic corporate, operational/service delivery, information, data protection and major projects risks.\nThe Health Boards are looking for solutions to be in place to support consistent identification, evaluation, ownership, treatment, tracking and reporting of risks, both in a corporate, operational, strategic (including the Board Assurance Framework) and potentially project environment. \nThe solution should enable standardised processes and reporting while remaining flexible enough and customisable to support different organisational structures, and provide reliable, auditable reporting for internal governance and external assurance needs. The Health Boards current timeline anticipates implementation by March/April 2027 and go live by no later than November 2027.\nCore Risk Management system requirements:\n•\tRisk identification: an intuitive process for staff to raise and record risks in line with Health Board policy,\n•\tRisk register management: create, update, review, escalate and close risks with clear ownership, version history and audit trail,\n•\tConsistent scoring: configurable likelihood/impact matrices, risk appetite/tolerance, inherent vs residual risk, and clear scoring rules,\n•\tControls and actions: record existing controls, planned actions, action owners, due dates, evidence/attachments and progress tracking,\n•\tReview workflow: configurable review cycles, reminders, approvals, and escalation triggers (e.g., overdue review, score increase, appetite breach),\n•\tLinking and relationships: relate risks to objectives, committees, corporate, operational and strategic risks and potentially programmes/projects,\n•\tReporting and dashboards: real-time views by operational structure, theme, owner, score, trend, and assurance level; reports exportable in flexible file formats as well the option for risk leads to develop customisable dashboards for their own use,\n•\tTrend and insight: scoring history, heatmaps, movement (improving/worsening), and key themes to support assurance narratives,\n•\tSearch and usability: strong search and filters and the availability of standard and customisable reporting templates.\nOther system requirements \n•\tInformation governance and cyber security: role-based access control, audit logging, secure data storage and transmission, aligned to NHS/Wales information governance expectations (Welsh Health Circular 25/2017), Cyber Security requirements (CE+) and ISO Standards (ISO's 27001),\n•\tHosting model: preference for a modern hosted (SaaS) solution with clear resilience, backup and disaster recovery,\n•\tAccessibility: an intuitive user experience with accessibility features appropriate for a diverse workforce,\n•\tConfigurability: administrators can update matrices, forms, workflows, lists and reporting views without supplier development work,\n•\tData quality and audit: validation rules, mandatory fields where needed, change history and clear audit trails,\n•\tInteroperability: API and/or integration options (e.g., identity management/SSO and other governance/quality tools where applicable),\n•\tPerformance and scalability: responsive performance for Health Board-wide use and growth over time.\n•\tDefined and tested business continuity plans and response times for dealing with issues. \nIntended Functional Outcomes of the System:\n•\tOne source of truth for risks, reducing duplication and improving confidence in reporting,\n•\tClear accountability through defined risk owners, action owners, review dates and evidence of oversight,\n•\tImproved governance flow from team/service registers through reporting to corporate and Board assurance,\n•\tEarly warning and escalation when risk levels increase, reviews are overdue, controls are weak, or actions are delayed,\n•\tStronger assurance narratives via trend information, control effectiveness tracking, and consistent reporting,\n•\tEfficiency through reduced manual collation and self-service dashboards for different audiences,\n•\tAutomation for reporting, including draw-down of risk registers for committee and Board papers." } ], "dueDate": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "2026-07-08T23:59:59+01:00" } ], "status": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "059313-2026", "documentType": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/059313-2026" } ], "datePublished": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "2026-06-24T11:24:14+01:00" } ], "format": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "P0402 - HDDA-FTS-63433" } ], "legalBasis": { "id": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "Provision of a Regional Risk Management System" } ], "description": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "Hywel Dda University Health Board (HDUHB) and Swansea Bay University Health Board (SBUHB) are undertaking a market engagement exercise for suppliers interested in delivering a Risk Management System solution.\nThe purpose of the market engagement event is to gather greater insight into market capacity and capability and the potential risk management solution options. This market engagement will also help the Health Boards to refine their solution requirements and budgetary costs ahead of any potential procurement.\nThe Health Boards currently use a risk system alongside various other tools to support risk management activities. The current contract is approaching its end, prompting the need to re-procure a risk solution.\nHDUHB and SBUHB are therefore seeking to understand the market’s ability to provide an enterprise level risk management solution capable of supporting risk management across each organisation.\nDate: 8th July 2026 \nLocation: Virtual (Microsoft Teams)\nSpaces will be issued on a first come, first served basis between 09:00 – 15:00." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "059313-2026", "releaseDate": "2026-06-24T11:24:14+01:00", "releaseTag": [ "planning" ], "value": "UKL14" } ], 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