{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-06b7fb", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-07-08T10:52:40+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-06b7fb" ], "records": [ { "ocid": "ocds-h6vhtk-06b7fb", "releases": [ { "ocid": "ocds-h6vhtk-06b7fb", "id": "057529-2026", "tag": [ "planning" ], "date": "2026-06-18T12:24:00+01:00", "initiationType": "tender", "parties": [ { "name": "Wrexham County Borough Council", "id": "GB-PPON-PJHN-6516-JQNZ", "identifier": { "scheme": "GB-PPON", "id": "PJHN-6516-JQNZ" }, "address": { "streetAddress": "Commissioning Procurement and Contract Management Unit", "locality": "Wrexham", "postalCode": "LL11 1AR", "country": "GB", "countryName": "United Kingdom", "region": "UKL23" }, "contactPoint": { "email": "procurement@wrexham.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.wrexham.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PJHN-6516-JQNZ", "name": "Wrexham County Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 20 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.", "dueDate": "2026-07-20T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "057529-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/057529-2026", "datePublished": "2026-06-18T12:24:00+01:00", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-06b7fb", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Grassroots football pitch booking & management system ", "description": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 20 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKL23", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 24000, "amount": 20000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": false, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-01T00:00:00+01:00", "endDate": "2026-12-31T23:59:59+00:00" }, "status": "planning" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "060430-2026", "tag": [ "planningUpdate" ], "date": "2026-06-26T14:54:33+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-06b7fb", "parties": [ { "name": "Wrexham County Borough Council", "id": "GB-PPON-PJHN-6516-JQNZ", "identifier": { "scheme": "GB-PPON", "id": "PJHN-6516-JQNZ" }, "address": { "streetAddress": "Commissioning Procurement and Contract Management Unit", "locality": "Wrexham", "postalCode": "LL11 1AR", "country": "GB", "countryName": "United Kingdom", "region": "UKL23" }, "contactPoint": { "email": "procurement@wrexham.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.wrexham.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PJHN-6516-JQNZ", "name": "Wrexham County Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 20 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.", "dueDate": "2026-07-20T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "060430-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/060430-2026", "datePublished": "2026-06-26T14:54:33+01:00", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-06b7fb", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Grassroots football pitch booking & management system ", "description": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 20 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKL23", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 24000, "amount": 20000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": false, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-01T00:00:00+01:00", "endDate": "2026-12-31T23:59:59+00:00" }, "status": "planning" } ], "amendments": [ { "description": "Clarification Questions and Answers:\nQ - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package?\nA - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking for a proven product that meets our requirements and can be implemented with minimal custom development.\nWe welcome details of your solution, including how it would meet the Council's requirements and any indicative costs.\nQ - Could you please confirm if this market engagement exercise is fully open to new suppliers\nA - I can confirm that this Prior Information Notice (PIN) has been published as a market engagement exercise and is open to all interested suppliers. We welcome responses from both existing and new suppliers who feel they can provide a solution that meets the Council's requirements.\nQ - is there a specific format you are looking information back in?\nA - A document covering the main points and questions outlined in the PIN notice would be sufficient. If there is any additional information you feel would be beneficial for us to consider, please feel free to include this as part of your response.\nQ - is the contract only for 3 months? And is the allocation budget for that 3-month period? \nA - The reference to a 3-month period should not be interpreted as the intended contract length. The dates included are required for the purposes of the PIN notice published on Sell2Wales. Likewise, the indicative budget is included for market engagement purposes only, as this is currently a fact-finding exercise.\nWe are gathering information from the market to help inform our requirements and procurement strategy, and therefore neither the contract term nor the final contract value has been determined.", "id": "060430-2026" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "buyerID": [], "id": "064033-2026", "tag": [ "planningUpdate" ], "date": "2026-07-08T10:52:40+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-06b7fb", "parties": [ { "name": "Wrexham County Borough Council", "id": "GB-PPON-PJHN-6516-JQNZ", "identifier": { "scheme": "GB-PPON", "id": "PJHN-6516-JQNZ" }, "address": { "streetAddress": "Commissioning Procurement and Contract Management Unit", "locality": "Wrexham", "postalCode": "LL11 1AR", "country": "GB", "countryName": "United Kingdom", "region": "UKL23" }, "contactPoint": { "email": "procurement@wrexham.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.wrexham.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PJHN-6516-JQNZ", "name": "Wrexham County Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.", "dueDate": "2026-07-26T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "064033-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/064033-2026", "datePublished": "2026-07-08T10:52:40+01:00", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-06b7fb", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Grassroots football pitch booking & management system ", "description": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKL23", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 24000, "amount": 20000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": false, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-01T00:00:00+01:00", "endDate": "2026-12-31T23:59:59+00:00" }, "description": null, "status": "planning" } ], "amendments": [ { "description": "Closing date extended to 26th July 2026 12pm\nClarification Questions and Answers:\nQ - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package?\nA - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking for a proven product that meets our requirements and can be implemented with minimal custom development.\nWe welcome details of your solution, including how it would meet the Council's requirements and any indicative costs.\nQ - Could you please confirm if this market engagement exercise is fully open to new suppliers\nA - I can confirm that this Prior Information Notice (PIN) has been published as a market engagement exercise and is open to all interested suppliers. We welcome responses from both existing and new suppliers who feel they can provide a solution that meets the Council's requirements.\nQ - is there a specific format you are looking information back in?\nA - A document covering the main points and questions outlined in the PIN notice would be sufficient. If there is any additional information you feel would be beneficial for us to consider, please feel free to include this as part of your response.\nQ - is the contract only for 3 months? And is the allocation budget for that 3-month period? \nA - The reference to a 3-month period should not be interpreted as the intended contract length. The dates included are required for the purposes of the PIN notice published on Sell2Wales. Likewise, the indicative budget is included for market engagement purposes only, as this is currently a fact-finding exercise.\nWe are gathering information from the market to help inform our requirements and procurement strategy, and therefore neither the contract term nor the final contract value has been determined.", "id": "064033-2026" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_performance_failures_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-06b7fb-2026-07-08T10:52:40+01:00", "date": "2026-07-08T10:52:40+01:00", "ocid": "ocds-h6vhtk-06b7fb", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PJHN-6516-JQNZ", "name": "Wrexham County Borough Council", "identifier": { "scheme": "GB-PPON", "id": "PJHN-6516-JQNZ" }, "address": { "streetAddress": "Commissioning Procurement and Contract Management Unit", "locality": "Wrexham", "postalCode": "LL11 1AR", "country": "GB", "countryName": "United Kingdom", "region": "UKL23" }, "contactPoint": { "email": "procurement@wrexham.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.wrexham.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PJHN-6516-JQNZ", "name": "Wrexham County Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.", "dueDate": "2026-07-26T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "057529-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/057529-2026", "datePublished": "2026-06-18T12:24:00+01:00", "format": "text/html" }, { "id": "060430-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/060430-2026", "datePublished": "2026-06-26T14:54:33+01:00", "format": "text/html" }, { "id": "064033-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/064033-2026", "datePublished": "2026-07-08T10:52:40+01:00", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-06b7fb", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Grassroots football pitch booking & management system ", "description": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKL23", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL23", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL23", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 24000, "amount": 20000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": false, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-01T00:00:00+01:00", "endDate": "2026-12-31T23:59:59+00:00" }, "status": "planning" } ], "status": "planning", "amendments": [ { "id": "060430-2026", "description": "Clarification Questions and Answers:\nQ - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package?\nA - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking for a proven product that meets our requirements and can be implemented with minimal custom development.\nWe welcome details of your solution, including how it would meet the Council's requirements and any indicative costs.\nQ - Could you please confirm if this market engagement exercise is fully open to new suppliers\nA - I can confirm that this Prior Information Notice (PIN) has been published as a market engagement exercise and is open to all interested suppliers. We welcome responses from both existing and new suppliers who feel they can provide a solution that meets the Council's requirements.\nQ - is there a specific format you are looking information back in?\nA - A document covering the main points and questions outlined in the PIN notice would be sufficient. If there is any additional information you feel would be beneficial for us to consider, please feel free to include this as part of your response.\nQ - is the contract only for 3 months? And is the allocation budget for that 3-month period? \nA - The reference to a 3-month period should not be interpreted as the intended contract length. The dates included are required for the purposes of the PIN notice published on Sell2Wales. Likewise, the indicative budget is included for market engagement purposes only, as this is currently a fact-finding exercise.\nWe are gathering information from the market to help inform our requirements and procurement strategy, and therefore neither the contract term nor the final contract value has been determined." }, { "id": "064033-2026", "description": "Closing date extended to 26th July 2026 12pm\nClarification Questions and Answers:\nQ - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package?\nA - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking for a proven product that meets our requirements and can be implemented with minimal custom development.\nWe welcome details of your solution, including how it would meet the Council's requirements and any indicative costs.\nQ - Could you please confirm if this market engagement exercise is fully open to new suppliers\nA - I can confirm that this Prior Information Notice (PIN) has been published as a market engagement exercise and is open to all interested suppliers. We welcome responses from both existing and new suppliers who feel they can provide a solution that meets the Council's requirements.\nQ - is there a specific format you are looking information back in?\nA - A document covering the main points and questions outlined in the PIN notice would be sufficient. If there is any additional information you feel would be beneficial for us to consider, please feel free to include this as part of your response.\nQ - is the contract only for 3 months? And is the allocation budget for that 3-month period? \nA - The reference to a 3-month period should not be interpreted as the intended contract length. The dates included are required for the purposes of the PIN notice published on Sell2Wales. Likewise, the indicative budget is included for market engagement purposes only, as this is currently a fact-finding exercise.\nWe are gathering information from the market to help inform our requirements and procurement strategy, and therefore neither the contract term nor the final contract value has been determined." } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_performance_failures_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, "versionedRelease": { "ocid": "ocds-h6vhtk-06b7fb", "initiationType": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "tender" } ], "parties": [ { "id": "GB-PPON-PJHN-6516-JQNZ", "name": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "Wrexham County Borough Council" } ], "identifier": { "scheme": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "PJHN-6516-JQNZ" } ] }, "address": { "streetAddress": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "Commissioning Procurement and Contract Management Unit" } ], "locality": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "Wrexham" } ], "postalCode": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "LL11 1AR" } ], "country": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "UKL23" } ] }, "contactPoint": { "email": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "procurement@wrexham.gov.uk" } ] }, "roles": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "url": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "https://www.wrexham.gov.uk/" } ], "classifications": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PJHN-6516-JQNZ" } ], "name": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "Wrexham County Borough Council" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 20 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market." }, { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market." } ], "dueDate": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "2026-07-20T23:59:59+01:00" }, { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "2026-07-26T23:59:59+01:00" } ], "status": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "057529-2026", "documentType": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/057529-2026" } ], "datePublished": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "2026-06-18T12:24:00+01:00" } ], "format": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] }, { "id": "060430-2026", "documentType": [ { "releaseID": "060430-2026", "releaseDate": "2026-06-26T14:54:33+01:00", "releaseTag": [ "planningUpdate" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "060430-2026", "releaseDate": "2026-06-26T14:54:33+01:00", "releaseTag": [ "planningUpdate" ], "value": "UK2" } ], "description": [ { "releaseID": "060430-2026", "releaseDate": "2026-06-26T14:54:33+01:00", "releaseTag": [ "planningUpdate" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "060430-2026", "releaseDate": "2026-06-26T14:54:33+01:00", "releaseTag": [ "planningUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/060430-2026" } ], "datePublished": [ { "releaseID": "060430-2026", "releaseDate": "2026-06-26T14:54:33+01:00", "releaseTag": [ "planningUpdate" ], "value": "2026-06-26T14:54:33+01:00" } ], "format": [ { "releaseID": "060430-2026", "releaseDate": "2026-06-26T14:54:33+01:00", "releaseTag": [ "planningUpdate" ], "value": "text/html" } ] }, { "id": "064033-2026", "documentType": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "UK2" } ], "description": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/064033-2026" } ], "datePublished": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "2026-07-08T10:52:40+01:00" } ], "format": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "ocds-h6vhtk-06b7fb" } ], "legalBasis": { "id": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "Grassroots football pitch booking & management system " } ], "description": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 20 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market." }, { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.\nThe purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.\nSuppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:\nOnline booking of football pitches.\nOnline payments at the point of booking.\nFunctionality to improve operational visibility and efficiency.\nManagement of both casual and block bookings.\nSeason ticket or subscription-style arrangements for regular users.\nReal-time visibility of pitch availability and bookings.\nCentralised booking management, including the ability to restrict how far in advance pitches can be booked.\nSuppliers are encouraged to provide:\nAn overview of their solution and key functionality.\nExamples of similar implementations and relevant experience.\nIndicative costs and licensing models, where available.\nTypical implementation timescales and support arrangements.\nPlease note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.\nPlease email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include \"Grassroots Football Pitch Booking & Management System\" in the subject line of your email.\nWrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "UKL23" } ], "country": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "060430-2026", "releaseDate": "2026-06-26T14:54:33+01:00", "releaseTag": [ "planningUpdate" ], "value": "UKL23" } ], "country": [ { "releaseID": "060430-2026", "releaseDate": "2026-06-26T14:54:33+01:00", "releaseTag": [ "planningUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "060430-2026", "releaseDate": "2026-06-26T14:54:33+01:00", "releaseTag": [ "planningUpdate" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "UKL23" } ], "country": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "1" } ] } ], "value": { "amountGross": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": 24000 } ], "amount": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": 20000 } ], "currency": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "mainProcurementCategory": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "services" } ], "aboveThreshold": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": false } ], "lots": [ { "id": "1", "suitability": { "sme": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "2026-10-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "2026-12-31T23:59:59+00:00" } ] }, "status": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "planning" } ], "description": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": null } ] } ], "status": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "planning" } ], "amendments": [ { "id": "060430-2026", "description": [ { "releaseID": "060430-2026", "releaseDate": "2026-06-26T14:54:33+01:00", "releaseTag": [ "planningUpdate" ], "value": "Clarification Questions and Answers:\nQ - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package?\nA - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking for a proven product that meets our requirements and can be implemented with minimal custom development.\nWe welcome details of your solution, including how it would meet the Council's requirements and any indicative costs.\nQ - Could you please confirm if this market engagement exercise is fully open to new suppliers\nA - I can confirm that this Prior Information Notice (PIN) has been published as a market engagement exercise and is open to all interested suppliers. We welcome responses from both existing and new suppliers who feel they can provide a solution that meets the Council's requirements.\nQ - is there a specific format you are looking information back in?\nA - A document covering the main points and questions outlined in the PIN notice would be sufficient. If there is any additional information you feel would be beneficial for us to consider, please feel free to include this as part of your response.\nQ - is the contract only for 3 months? And is the allocation budget for that 3-month period? \nA - The reference to a 3-month period should not be interpreted as the intended contract length. The dates included are required for the purposes of the PIN notice published on Sell2Wales. Likewise, the indicative budget is included for market engagement purposes only, as this is currently a fact-finding exercise.\nWe are gathering information from the market to help inform our requirements and procurement strategy, and therefore neither the contract term nor the final contract value has been determined." } ] }, { "id": "064033-2026", "description": [ { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": "Closing date extended to 26th July 2026 12pm\nClarification Questions and Answers:\nQ - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package?\nA - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking for a proven product that meets our requirements and can be implemented with minimal custom development.\nWe welcome details of your solution, including how it would meet the Council's requirements and any indicative costs.\nQ - Could you please confirm if this market engagement exercise is fully open to new suppliers\nA - I can confirm that this Prior Information Notice (PIN) has been published as a market engagement exercise and is open to all interested suppliers. We welcome responses from both existing and new suppliers who feel they can provide a solution that meets the Council's requirements.\nQ - is there a specific format you are looking information back in?\nA - A document covering the main points and questions outlined in the PIN notice would be sufficient. If there is any additional information you feel would be beneficial for us to consider, please feel free to include this as part of your response.\nQ - is the contract only for 3 months? And is the allocation budget for that 3-month period? \nA - The reference to a 3-month period should not be interpreted as the intended contract length. The dates included are required for the purposes of the PIN notice published on Sell2Wales. Likewise, the indicative budget is included for market engagement purposes only, as this is currently a fact-finding exercise.\nWe are gathering information from the market to help inform our requirements and procurement strategy, and therefore neither the contract term nor the final contract value has been determined." } ] } ] }, "language": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": "en" } ], "extensions": [ { "releaseID": "057529-2026", "releaseDate": "2026-06-18T12:24:00+01:00", "releaseTag": [ "planning" ], "value": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "releaseID": "064033-2026", "releaseDate": "2026-07-08T10:52:40+01:00", "releaseTag": [ "planningUpdate" ], "value": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_performance_failures_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ] } } ] }