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These would be mainly YPO branded items.\nThis will include product to be delivered direct to YPO and stocked in our warehouse in\nwakefield and Direct supply to customers across the UK. Value of opportunity approx £9 million per annum.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "22830000", "description": "Exercise books" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 107000000, "amount": 89000000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true }, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-10-20T00:00:00+01:00", "endDate": "2034-10-19T23:59:59+01:00", "maxExtentDate": "2036-10-19T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "093129-2026", "tag": [ "tender" ], "date": "2026-10-02T09:36:35+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-069448", "parties": [ { "name": "Yorkshire Purchasing Organisation", "id": "GB-PPON-PMRV-4748-MNJV", "identifier": { "scheme": "GB-PPON", "id": "PMRV-4748-MNJV" }, "address": { "streetAddress": "41 Industrial Park", "locality": "Wakefield", "postalCode": "WF2 0XE", "country": "GB", "countryName": "United Kingdom", "region": "UKE45" }, "contactPoint": { "name": "Sally Williamson", "email": "sally.williamson@ypo.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.ypo.co.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation" }, "tender": { "id": "001342", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Exercise Books and Paper Products Partnership", "description": "YPO's objective is to establish a long term strategic partnership that initially focuses on exercise books but creates opportunities to jointly develop wider paper product categories throughout the public sector.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "22830000", "description": "Exercise books" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 180000000, "amount": 144000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "3.3.\tThis Competitive Flexible Procedure will be conducted in two (2) stages. The two (2) stages are described in more detail below.\n3.4.\tStage 1: Invitation to Tender Stage\n3.5.\tStage 1 commenced with the issuing of a Tender Notice [Note: insert link to Tender Notice published on the Central Digital Platform] and the publication of this document. \n3.6.\tThis Invitation to Tender explains the Procurement process and includes the procurement specific questionnaire (PSQ), Conditions of Participation and Mandatory Requirements. Tenderers wishing to be considered must complete and return all required responses in accordance with the timetable and instructions in this document.\n3.7. Under Section 20 of \tPA 2023, Contracting Authorities may limit the number of Tenderers invited to the next stage of a Competitive Flexible Procedure. YPO will invite 3 Tenderers to Stage 2.\n3.8.\tUnder the public procurement rules, Contracting Authorities may require Tenderers to satisfy minimum levels of financial, technical, and legal requirements. These matters are commonly described as \"Conditions of Participation.\" \n3.9. Tenderers must answer all online questions; failure to do so may result in disqualification. Responses will be used to determine which Tenderers progress to Stage 2, and YPO may request clarification.\n3.10.\tThis Invitation to Tender sets out the key steps for selecting the Tenderer that will enter into the Contract with YPO.\n3.11. This Invitation to Tender:\n explains YPO's approach to each stage of the Competitive Flexible Procedure;\n outlines the Contract requirements;\n provides key Contract information; and\n outlines how Tender Responses will be assessed.\n3.12. At this stage, YPO will check whether the Tenderer, related persons in its corporate group, Associated persons relied on to meet the Conditions of Participation, or proposed sub-contractors appear on the Cabinet Office Debarment List. If they do, YPO will consider exclusion in accordance with the Act.\n3.13. YPO will also consider whether a Tenderer, related person, Associated person or proposed sub-contractor is an Excluded or Excludable Supplier. Before making that determination, YPO will give the Tenderer a reasonable opportunity to make proportionate representations and provide evidence. Where exclusion arises only from an Associated person or proposed sub-contractor, YPO will give the Tenderer a reasonable opportunity to replace them. YPO will notify the Procurement Review Unit within 30 days if it excludes a Tenderer or becomes aware of such a replacement.\n3.14.\tYPO will review each completed PSQ against relevant information on the Central Digital Platform. Conditions of Participation and Mandatory Requirements will be assessed under the selection process and criteria in this document to identify up to 3 Tenderers for Stage 2.\n3.15.\tStage 1 concludes when Tenderers are notified in writing whether they have been shortlisted for Stage 2. Unsuccessful Tenderers will receive written reasons.\n3.16.\tSuppliers should note that YPO reserves the right to re-assess any Response to the PSQ, in light of any new relevant information that comes to YPO's attention. \n3.17. After the submission deadline, YPO will assess Initial Tenders against the process and award criteria in the Tender Notice and this document to select Tenderers for Stage 2 discussions.\n3.18. Following assessment, YPO will notify Tenderers in writing whether they are invited to Stage 2. YPO intends to shortlist a maximum of 3 suppliers; those not invited will receive written reasons.\n3.19. The 3 highest-scoring Stage 1 suppliers will progress to Stage 2.\n3.20.\tYPO may award the Contract before any Discussion Meetings, based on the submitted Tenders.\nStage 2: Invitation to conduct Discussion Meetings\nStage 2 begins when YPO issues a 'Stage 2 Information' document setting out the requirements and expectations for Discussion Meetings, together with any new information available at this stage.\n3.21. Stage 2 will explore how YPO and each Tenderer would work in partnership.\n3.22.\tIt is YPOs intention to invite the top three scoring suppliers from stage 1 to stage 2. However, YPO reserve the right to invite more or less suppliers.\n3.23.\tScores awarded during Stage 1 will not be carried forward to the assessment of Dialogue. \nA minimum quality threshold will be applied, requiring bidders to achieve at least 60% of available marks from stage 1 and any score of 0 against any scored criteria (award or sample) should result in a disqualification. \nFor stage 2, scores will be reset to zero (0) and Tenderers will be scored out of 100% for their dialogue. \nBelow are the criteria and weightings in which the dialogue will based around:\nTheme\tDiscussion points\tWeighting\nPartnership Approach \tLong term vision, relationship management, continuous improvement and senior leadership commitment\t25%\nInnovation\tProduct innovation, social value innovation, manufacturing innovation and digital progression\t25%\nMarket Growth\tGrowth ambition & capability, category expansion, sales & marketing support and commitment to growing the partnership\t25%\nProcurement Strategy \tSupply chain resilience, government ambitions, sustainability, risk management and capacity planning\t25%\n3.24.\tYPO intends to hold meetings during the week commencing 1 February 2027. It will provide available dates, times and draft agendas, with final arrangements agreed with each Tenderer.\n3.25.\tThe meetings will be held via Microsoft Teams and will be recorded to allow for evaluation post discussion. \n3.26.\tFailure to attend may result in disqualification from the tendering process.\n3.27.\tYPO reserve the right to change, reschedule, or introduce additional meetings and will notify Tenderers if it decides to do so.\n3.28.\tThe meetings will be held commercially in confidence and Tenderers are directed to the information in Section 6 in relation to the obligations of YPO under the FOIA and EIR.\n3.29.\tYPO request that no more than 3 representatives of the Tenderer are present during the dialogue\n3.30.\tStage 2 will conclude with the issuing of letters to all participating Tenderers confirming the closure of the meetings.\nContract Award Decision\n3.31.\tOnce the assessment has concluded, to YPO's satisfaction, YPO will be in a position to decide whether to proceed to award the Contract to the Preferred Tenderer. \n3.32. If YPO proceeds to award, it will provide an Assessment Summary to all Tenderers that submitted a Tender, stating whether they were successful and explaining the assessment against the relevant award criteria in accordance with the Act. Where applicable, it will also identify the most advantageous tender, the supplier and its assessment against those criteria.\n3.33.\tSuppliers disqualified or rejected earlier will be notified at that time and given the reason. YPO will issue Assessment Summaries to all Tenderers whose Tender Responses were assessed under Section 50 of PA 2023.\n3.34.\tOnce the Assessment Summaries have been provided YPO will also publish a Contract Award Notice on the Central Digital Platform to commence the mandatory standstill period.\n3.35. After the mandatory standstill period, YPO will enter into the Contract with the Preferred Tenderer and publish a Contract Details Notice on the Central Digital Platform within 30 days. As the value exceeds £5 million, YPO will also publish the Contract in accordance with transparency requirements." }, "mainProcurementCategory": "goods", "aboveThreshold": true, "submissionMethodDetails": "http://ypo2.my.site.com/s/Welcome", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-11-16T14:00:00Z" }, "enquiryPeriod": { "endDate": "2026-11-02T14:00:00Z" }, "awardPeriod": { "endDate": "2027-02-19T23:59:59Z" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 180000000, "amount": 144000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Pricing, Commercial and Service", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2027-03-04T00:00:00Z", "endDate": "2033-03-03T23:59:59Z", "maxExtentDate": "2037-03-03T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "1.12.\tContract Term: The contract will commence on 4th March 2027 and conclude 3rd March 2033\nYPO reserves the right to extend the contract by up to two additional 24-month periods. 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sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "If you are interested in this opportunity there is a PME questionnaire to complete. \nPlease contact kieran.gotts@ypo.co.uk and cheryl.gahan@ypo.co.uk \nThis will be sent via email to be completed and returned by the deadline above.", "dueDate": "2026-05-22T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "042329-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/042329-2026", "datePublished": "2026-05-08T10:27:02+01:00", "format": "text/html" } ] }, "tender": { "id": "001342", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Exercise Books and Paper Products Partnership", "description": "YPO's objective is to establish a long term strategic partnership that initially focuses on exercise books but creates opportunities to jointly develop wider paper product categories throughout the public sector.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "22830000", "description": "Exercise books" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 180000000, "amount": 144000000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true }, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2027-03-04T00:00:00Z", "endDate": "2033-03-03T23:59:59Z", "maxExtentDate": "2037-03-03T23:59:59Z" }, "hasRenewal": true, "status": "active", "value": { "amountGross": 180000000, "amount": 144000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Pricing, Commercial and Service", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "1.12.\tContract Term: The contract will commence on 4th March 2027 and conclude 3rd March 2033\nYPO reserves the right to extend the contract by up to two additional 24-month periods. The extension decision will be made by November 2032, the decision to extend will be subject to satisfactory performance against all contractual obligations, prevailing market conditions, and YPO's internal contracting requirements.\nThe maximum contract duration, including extensions, will be ten (10) years, ending no later than 3rd March 2037, and will be subject to annual review, including price re-establishment and performance against key performance indicators (KPIs).\nExtension options remain entirely at YPO's discretion and are linked to performance, market competitiveness, innovation and continued strategic fit." }, "hasOptions": true, "options": { "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of exercise books and paper" } } ], "status": "active", "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "3.3.\tThis Competitive Flexible Procedure will be conducted in two (2) stages. The two (2) stages are described in more detail below.\n3.4.\tStage 1: Invitation to Tender Stage\n3.5.\tStage 1 commenced with the issuing of a Tender Notice [Note: insert link to Tender Notice published on the Central Digital Platform] and the publication of this document. \n3.6.\tThis Invitation to Tender explains the Procurement process and includes the procurement specific questionnaire (PSQ), Conditions of Participation and Mandatory Requirements. Tenderers wishing to be considered must complete and return all required responses in accordance with the timetable and instructions in this document.\n3.7. Under Section 20 of \tPA 2023, Contracting Authorities may limit the number of Tenderers invited to the next stage of a Competitive Flexible Procedure. YPO will invite 3 Tenderers to Stage 2.\n3.8.\tUnder the public procurement rules, Contracting Authorities may require Tenderers to satisfy minimum levels of financial, technical, and legal requirements. These matters are commonly described as \"Conditions of Participation.\" \n3.9. Tenderers must answer all online questions; failure to do so may result in disqualification. Responses will be used to determine which Tenderers progress to Stage 2, and YPO may request clarification.\n3.10.\tThis Invitation to Tender sets out the key steps for selecting the Tenderer that will enter into the Contract with YPO.\n3.11. This Invitation to Tender:\n explains YPO's approach to each stage of the Competitive Flexible Procedure;\n outlines the Contract requirements;\n provides key Contract information; and\n outlines how Tender Responses will be assessed.\n3.12. At this stage, YPO will check whether the Tenderer, related persons in its corporate group, Associated persons relied on to meet the Conditions of Participation, or proposed sub-contractors appear on the Cabinet Office Debarment List. If they do, YPO will consider exclusion in accordance with the Act.\n3.13. YPO will also consider whether a Tenderer, related person, Associated person or proposed sub-contractor is an Excluded or Excludable Supplier. Before making that determination, YPO will give the Tenderer a reasonable opportunity to make proportionate representations and provide evidence. Where exclusion arises only from an Associated person or proposed sub-contractor, YPO will give the Tenderer a reasonable opportunity to replace them. YPO will notify the Procurement Review Unit within 30 days if it excludes a Tenderer or becomes aware of such a replacement.\n3.14.\tYPO will review each completed PSQ against relevant information on the Central Digital Platform. Conditions of Participation and Mandatory Requirements will be assessed under the selection process and criteria in this document to identify up to 3 Tenderers for Stage 2.\n3.15.\tStage 1 concludes when Tenderers are notified in writing whether they have been shortlisted for Stage 2. Unsuccessful Tenderers will receive written reasons.\n3.16.\tSuppliers should note that YPO reserves the right to re-assess any Response to the PSQ, in light of any new relevant information that comes to YPO's attention. \n3.17. After the submission deadline, YPO will assess Initial Tenders against the process and award criteria in the Tender Notice and this document to select Tenderers for Stage 2 discussions.\n3.18. Following assessment, YPO will notify Tenderers in writing whether they are invited to Stage 2. YPO intends to shortlist a maximum of 3 suppliers; those not invited will receive written reasons.\n3.19. The 3 highest-scoring Stage 1 suppliers will progress to Stage 2.\n3.20.\tYPO may award the Contract before any Discussion Meetings, based on the submitted Tenders.\nStage 2: Invitation to conduct Discussion Meetings\nStage 2 begins when YPO issues a 'Stage 2 Information' document setting out the requirements and expectations for Discussion Meetings, together with any new information available at this stage.\n3.21. Stage 2 will explore how YPO and each Tenderer would work in partnership.\n3.22.\tIt is YPOs intention to invite the top three scoring suppliers from stage 1 to stage 2. However, YPO reserve the right to invite more or less suppliers.\n3.23.\tScores awarded during Stage 1 will not be carried forward to the assessment of Dialogue. \nA minimum quality threshold will be applied, requiring bidders to achieve at least 60% of available marks from stage 1 and any score of 0 against any scored criteria (award or sample) should result in a disqualification. \nFor stage 2, scores will be reset to zero (0) and Tenderers will be scored out of 100% for their dialogue. \nBelow are the criteria and weightings in which the dialogue will based around:\nTheme\tDiscussion points\tWeighting\nPartnership Approach \tLong term vision, relationship management, continuous improvement and senior leadership commitment\t25%\nInnovation\tProduct innovation, social value innovation, manufacturing innovation and digital progression\t25%\nMarket Growth\tGrowth ambition & capability, category expansion, sales & marketing support and commitment to growing the partnership\t25%\nProcurement Strategy \tSupply chain resilience, government ambitions, sustainability, risk management and capacity planning\t25%\n3.24.\tYPO intends to hold meetings during the week commencing 1 February 2027. It will provide available dates, times and draft agendas, with final arrangements agreed with each Tenderer.\n3.25.\tThe meetings will be held via Microsoft Teams and will be recorded to allow for evaluation post discussion. \n3.26.\tFailure to attend may result in disqualification from the tendering process.\n3.27.\tYPO reserve the right to change, reschedule, or introduce additional meetings and will notify Tenderers if it decides to do so.\n3.28.\tThe meetings will be held commercially in confidence and Tenderers are directed to the information in Section 6 in relation to the obligations of YPO under the FOIA and EIR.\n3.29.\tYPO request that no more than 3 representatives of the Tenderer are present during the dialogue\n3.30.\tStage 2 will conclude with the issuing of letters to all participating Tenderers confirming the closure of the meetings.\nContract Award Decision\n3.31.\tOnce the assessment has concluded, to YPO's satisfaction, YPO will be in a position to decide whether to proceed to award the Contract to the Preferred Tenderer. \n3.32. If YPO proceeds to award, it will provide an Assessment Summary to all Tenderers that submitted a Tender, stating whether they were successful and explaining the assessment against the relevant award criteria in accordance with the Act. Where applicable, it will also identify the most advantageous tender, the supplier and its assessment against those criteria.\n3.33.\tSuppliers disqualified or rejected earlier will be notified at that time and given the reason. YPO will issue Assessment Summaries to all Tenderers whose Tender Responses were assessed under Section 50 of PA 2023.\n3.34.\tOnce the Assessment Summaries have been provided YPO will also publish a Contract Award Notice on the Central Digital Platform to commence the mandatory standstill period.\n3.35. After the mandatory standstill period, YPO will enter into the Contract with the Preferred Tenderer and publish a Contract Details Notice on the Central Digital Platform within 30 days. 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sub-central government" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PMRV-4748-MNJV" } ], "name": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "Yorkshire Purchasing Organisation" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "If you are interested in this opportunity there is a PME questionnaire to complete. \nPlease contact kieran.gotts@ypo.co.uk and cheryl.gahan@ypo.co.uk \nThis will be sent via email to be completed and returned by the deadline above." } ], "dueDate": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "2026-05-22T23:59:59+01:00" } ], "status": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "042329-2026", "documentType": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/042329-2026" } ], "datePublished": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "2026-05-08T10:27:02+01:00" } ], "format": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "1342" }, { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "001342" } ], "legalBasis": { "id": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "The Supply of Exercise Books" }, { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "Exercise Books and Paper Products Partnership" } ], "description": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "YPO are looking for providers for the supply of Exercise Books. \nKey objectives are to ensure we offer an entire range of exercise books for our customers at a high quality. These would be mainly YPO branded items.\nThis will include product to be delivered direct to YPO and stocked in our warehouse in\nwakefield and Direct supply to customers across the UK. Value of opportunity approx £9 million per annum." }, { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "YPO's objective is to establish a long term strategic partnership that initially focuses on exercise books but creates opportunities to jointly develop wider paper product categories throughout the public sector." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "22830000", "description": "Exercise books" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "UK" } ], "country": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "042329-2026", "releaseDate": 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"releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "2026-10-20T00:00:00+01:00" }, { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "2027-03-04T00:00:00Z" } ], "endDate": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "2034-10-19T23:59:59+01:00" }, { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "2033-03-03T23:59:59Z" } ], "maxExtentDate": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "2036-10-19T23:59:59+01:00" }, { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "2037-03-03T23:59:59Z" } ] }, "hasRenewal": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": true } ], "status": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "active" } ], "value": { "amountGross": [ { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": 180000000 } ], "amount": [ { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": 144000000 } ], "currency": [ { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "price", "name": "Pricing, Commercial and Service", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] } ] }, "renewal": { "description": [ { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "1.12.\tContract Term: The contract will commence on 4th March 2027 and conclude 3rd March 2033\nYPO reserves the right to extend the contract by up to two additional 24-month periods. The extension decision will be made by November 2032, the decision to extend will be subject to satisfactory performance against all contractual obligations, prevailing market conditions, and YPO's internal contracting requirements.\nThe maximum contract duration, including extensions, will be ten (10) years, ending no later than 3rd March 2037, and will be subject to annual review, including price re-establishment and performance against key performance indicators (KPIs).\nExtension options remain entirely at YPO's discretion and are linked to performance, market competitiveness, innovation and continued strategic fit." } ] }, "hasOptions": [ { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of exercise books and paper" } ] } } ], "status": [ { "releaseID": "042329-2026", "releaseDate": "2026-05-08T10:27:02+01:00", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "active" } ], "procurementMethod": [ { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "Competitive flexible procedure" } ], "procedure": { "features": [ { "releaseID": "093129-2026", "releaseDate": "2026-10-02T09:36:35+01:00", "releaseTag": [ "tender" ], "value": "3.3.\tThis Competitive Flexible Procedure will be conducted in two (2) stages. The two (2) stages are described in more detail below.\n3.4.\tStage 1: Invitation to Tender Stage\n3.5.\tStage 1 commenced with the issuing of a Tender Notice [Note: insert link to Tender Notice published on the Central Digital Platform] and the publication of this document. \n3.6.\tThis Invitation to Tender explains the Procurement process and includes the procurement specific questionnaire (PSQ), Conditions of Participation and Mandatory Requirements. Tenderers wishing to be considered must complete and return all required responses in accordance with the timetable and instructions in this document.\n3.7. Under Section 20 of \tPA 2023, Contracting Authorities may limit the number of Tenderers invited to the next stage of a Competitive Flexible Procedure. YPO will invite 3 Tenderers to Stage 2.\n3.8.\tUnder the public procurement rules, Contracting Authorities may require Tenderers to satisfy minimum levels of financial, technical, and legal requirements. These matters are commonly described as \"Conditions of Participation.\" \n3.9. Tenderers must answer all online questions; failure to do so may result in disqualification. Responses will be used to determine which Tenderers progress to Stage 2, and YPO may request clarification.\n3.10.\tThis Invitation to Tender sets out the key steps for selecting the Tenderer that will enter into the Contract with YPO.\n3.11. This Invitation to Tender:\n explains YPO's approach to each stage of the Competitive Flexible Procedure;\n outlines the Contract requirements;\n provides key Contract information; and\n outlines how Tender Responses will be assessed.\n3.12. At this stage, YPO will check whether the Tenderer, related persons in its corporate group, Associated persons relied on to meet the Conditions of Participation, or proposed sub-contractors appear on the Cabinet Office Debarment List. If they do, YPO will consider exclusion in accordance with the Act.\n3.13. YPO will also consider whether a Tenderer, related person, Associated person or proposed sub-contractor is an Excluded or Excludable Supplier. Before making that determination, YPO will give the Tenderer a reasonable opportunity to make proportionate representations and provide evidence. Where exclusion arises only from an Associated person or proposed sub-contractor, YPO will give the Tenderer a reasonable opportunity to replace them. YPO will notify the Procurement Review Unit within 30 days if it excludes a Tenderer or becomes aware of such a replacement.\n3.14.\tYPO will review each completed PSQ against relevant information on the Central Digital Platform. Conditions of Participation and Mandatory Requirements will be assessed under the selection process and criteria in this document to identify up to 3 Tenderers for Stage 2.\n3.15.\tStage 1 concludes when Tenderers are notified in writing whether they have been shortlisted for Stage 2. Unsuccessful Tenderers will receive written reasons.\n3.16.\tSuppliers should note that YPO reserves the right to re-assess any Response to the PSQ, in light of any new relevant information that comes to YPO's attention. \n3.17. After the submission deadline, YPO will assess Initial Tenders against the process and award criteria in the Tender Notice and this document to select Tenderers for Stage 2 discussions.\n3.18. Following assessment, YPO will notify Tenderers in writing whether they are invited to Stage 2. YPO intends to shortlist a maximum of 3 suppliers; those not invited will receive written reasons.\n3.19. The 3 highest-scoring Stage 1 suppliers will progress to Stage 2.\n3.20.\tYPO may award the Contract before any Discussion Meetings, based on the submitted Tenders.\nStage 2: Invitation to conduct Discussion Meetings\nStage 2 begins when YPO issues a 'Stage 2 Information' document setting out the requirements and expectations for Discussion Meetings, together with any new information available at this stage.\n3.21. Stage 2 will explore how YPO and each Tenderer would work in partnership.\n3.22.\tIt is YPOs intention to invite the top three scoring suppliers from stage 1 to stage 2. However, YPO reserve the right to invite more or less suppliers.\n3.23.\tScores awarded during Stage 1 will not be carried forward to the assessment of Dialogue. \nA minimum quality threshold will be applied, requiring bidders to achieve at least 60% of available marks from stage 1 and any score of 0 against any scored criteria (award or sample) should result in a disqualification. \nFor stage 2, scores will be reset to zero (0) and Tenderers will be scored out of 100% for their dialogue. \nBelow are the criteria and weightings in which the dialogue will based around:\nTheme\tDiscussion points\tWeighting\nPartnership Approach \tLong term vision, relationship management, continuous improvement and senior leadership commitment\t25%\nInnovation\tProduct innovation, social value innovation, manufacturing innovation and digital progression\t25%\nMarket Growth\tGrowth ambition & capability, category expansion, sales & marketing support and commitment to growing the partnership\t25%\nProcurement Strategy \tSupply chain resilience, government ambitions, sustainability, risk management and capacity planning\t25%\n3.24.\tYPO intends to hold meetings during the week commencing 1 February 2027. It will provide available dates, times and draft agendas, with final arrangements agreed with each Tenderer.\n3.25.\tThe meetings will be held via Microsoft Teams and will be recorded to allow for evaluation post discussion. \n3.26.\tFailure to attend may result in disqualification from the tendering process.\n3.27.\tYPO reserve the right to change, reschedule, or introduce additional meetings and will notify Tenderers if it decides to do so.\n3.28.\tThe meetings will be held commercially in confidence and Tenderers are directed to the information in Section 6 in relation to the obligations of YPO under the FOIA and EIR.\n3.29.\tYPO request that no more than 3 representatives of the Tenderer are present during the dialogue\n3.30.\tStage 2 will conclude with the issuing of letters to all participating Tenderers confirming the closure of the meetings.\nContract Award Decision\n3.31.\tOnce the assessment has concluded, to YPO's satisfaction, YPO will be in a position to decide whether to proceed to award the Contract to the Preferred Tenderer. \n3.32. If YPO proceeds to award, it will provide an Assessment Summary to all Tenderers that submitted a Tender, stating whether they were successful and explaining the assessment against the relevant award criteria in accordance with the Act. Where applicable, it will also identify the most advantageous tender, the supplier and its assessment against those criteria.\n3.33.\tSuppliers disqualified or rejected earlier will be notified at that time and given the reason. YPO will issue Assessment Summaries to all Tenderers whose Tender Responses were assessed under Section 50 of PA 2023.\n3.34.\tOnce the Assessment Summaries have been provided YPO will also publish a Contract Award Notice on the Central Digital Platform to commence the mandatory standstill period.\n3.35. After the mandatory standstill period, YPO will enter into the Contract with the Preferred Tenderer and publish a Contract Details Notice on the Central Digital Platform within 30 days. 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