{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0686ce", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-08-06T07:50:36+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0686ce" ], "records": [ { "ocid": "ocds-h6vhtk-0686ce", "releases": [ { "ocid": "ocds-h6vhtk-0686ce", "id": "035842-2026", "tag": [ "tender" ], "date": "2026-04-20T18:51:14+01:00", "initiationType": "tender", "parties": [ { "name": "Leicester City Council", "id": "GB-PPON-PXRT-5737-VBQD", "identifier": { "scheme": "GB-PPON", "id": "PXRT-5737-VBQD" }, "address": { "streetAddress": "115 Charles Street, City Hall", "locality": "Leicester", "postalCode": "LE1 1FZ", "country": "GB", "countryName": "United Kingdom", "region": "UKF21" }, "contactPoint": { "name": "Pamela Chirara", "email": "pamela.chirara@leicester.gov.uk", "telephone": "+44 1164543502" }, "roles": [ "buyer" ], "details": { "url": "https://www.leicester.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PXRT-5737-VBQD", "name": "Leicester City Council" }, "planning": { "noEngagementNoticeRationale": "The existing system is no longer operating acceptably. The audio quality has diminished to a suboptimal standard and experiences audio interference with audio issues further magnified on the public webcast. Replacement is needed for the first Council meeting after the summer recess scheduled for 17 September 2026. 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", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 588000, "amount": 490000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "Tenders must be submitted electronically via the ProContract Due North portal\nat: https://procontract.due-north.com/Advert?advertId=2fbd9223-df3c-f111-813c-005056b64545 \nTenders may be submitted at any time prior to the closing date and time. Suppliers are\nstrongly advised not to leave submission until the final moments, as uploading completed\ntender documentation may take a significant amount of time.\nThe portal will automatically apply a server timestamp (GMT) at the point of submission.\nAny Tender submitted after the closing date and time of 10:00am on 18 May 2026 will\nnot be considered.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-05-18T10:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-05-04T10:00:00+01:00" }, "awardPeriod": { "endDate": "2026-06-12T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 588000, "amount": 490000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Quality ", "criteria": [ { "type": "quality", "name": "Quality ", "description": "80%" }, { "type": "price", "name": "Price", "description": "20%" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-09-01T00:00:00+01:00", "endDate": "2031-08-31T23:59:59+01:00", "maxExtentDate": "2036-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Initial term of 5 years with the option to extend for 2+3 years" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "035842-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/035842-2026", "datePublished": "2026-04-20T18:51:14+01:00", "format": "text/html" } ], "riskDetails": "The Council have considered at an early stage the potential need for in-life contract modifications to incorporate flexibility into the Contract where appropriate and mitigating the risk of potentially unlawful modifications.\nThere are risks which may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract to remedy the identified risks would be treated as a permitted contract modification.\nThe potential risks are additional costs that come as a result of;\na.\tChargeable upgrades or updates to the system\nb.\tRepairs and replacement not covered by warranty or maintenance. \nc.\tProfessional services required for configuration, issue resolution, development, upgrades, tasks as yet unknown\nd.\tChanges in hardware, required for regulatory purposes\ne.\tLocal Government Reorganisation (‘LGR’) may occur during the Term and this may result in, without limitation:\ni.\tthe restructuring or alteration of the Council’s administrative boundaries;\nii.\tthe dissolution, merger or transfer of the Council’s functions, powers or responsibilities;\niii.\tthe aggregation and/or disaggregation of functions, services, systems or contracts with another organisation or organisations.\nThe parties acknowledge that LGR is a potential known risk that may affect the Services and agree to work in good faith and co-operation to mitigate the effects of any LGR during the Term.\nIn the event that LGR takes place the Council may at its sole discretion undertake one or more of the following actions:\ni.\tutilise existing framework agreements or establish new frameworks, services arrangement in relation to the Services.\nii.\ttransfer, assign or novate the Contract so as to reflect any new successor organisation, without prejudice to relevant clauses detailed in Appendix D The Contract Terms.\niii.\tamend or modify Appendix D The Contract Terms to reflect the new operational requirements arising from LGR in compliance with Schedule 8 Procurement Act 2023\niv.\tterminate the agreement in accordance with Appendix D The Contract Terms\nThese risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "036381-2026", "tag": [ "tenderUpdate" ], "date": "2026-04-22T08:54:54+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-0686ce", "parties": [ { "name": "Leicester City Council", "id": "GB-PPON-PXRT-5737-VBQD", "identifier": { "scheme": "GB-PPON", "id": "PXRT-5737-VBQD" }, "address": { "streetAddress": "115 Charles Street, City Hall", "locality": "Leicester", "postalCode": "LE1 1FZ", "country": "GB", "countryName": "United Kingdom", "region": "UKF21" }, "contactPoint": { "name": "Pamela Chirara", "email": "pamela.chirara@leicester.gov.uk", "telephone": "+44 1164543502" }, "roles": [ "buyer" ], "details": { "url": "https://www.leicester.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PXRT-5737-VBQD", "name": "Leicester City Council" }, "planning": { "noEngagementNoticeRationale": "The existing system is no longer operating acceptably. The audio quality has diminished to a suboptimal standard and experiences audio interference with audio issues further magnified on the public webcast. Replacement is needed for the first Council meeting after the summer recess scheduled for 17 September 2026. 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Suppliers are\nstrongly advised not to leave submission until the final moments, as uploading completed\ntender documentation may take a significant amount of time.\nThe portal will automatically apply a server timestamp (GMT) at the point of submission.\nAny Tender submitted after the closing date and time of 10:00am on 18 May 2026 will\nnot be considered.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-05-18T10:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-05-05T10:00:00+01:00" }, "awardPeriod": { "endDate": "2026-06-12T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 588000, "amount": 490000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Quality", "criteria": [ { "type": "quality", "name": "Quality", "description": "80%" }, { "type": "price", "name": "Price", "description": "20%" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-09-01T00:00:00+01:00", "endDate": "2031-08-31T23:59:59+01:00", "maxExtentDate": "2036-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Initial term of 5 years with the option to extend for 2+3 years" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "036381-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/036381-2026", "datePublished": "2026-04-22T08:54:54+01:00", "format": "text/html" } ], "riskDetails": "The Council have considered at an early stage the potential need for in-life contract modifications to incorporate flexibility into the Contract where appropriate and mitigating the risk of potentially unlawful modifications.\nThere are risks which may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract to remedy the identified risks would be treated as a permitted contract modification.\nThe potential risks are additional costs that come as a result of;\na.\tChargeable upgrades or updates to the system\nb.\tRepairs and replacement not covered by warranty or maintenance.\nc.\tProfessional services required for configuration, issue resolution, development, upgrades, tasks as yet unknown\nd.\tChanges in hardware, required for regulatory purposes\ne.\tLocal Government Reorganisation ('LGR') may occur during the Term and this may result in, without limitation:\ni.\tthe restructuring or alteration of the Council's administrative boundaries;\nii.\tthe dissolution, merger or transfer of the Council's functions, powers or responsibilities;\niii.\tthe aggregation and/or disaggregation of functions, services, systems or contracts with another organisation or organisations.\nThe parties acknowledge that LGR is a potential known risk that may affect the Services and agree to work in good faith and co-operation to mitigate the effects of any LGR during the Term.\nIn the event that LGR takes place the Council may at its sole discretion undertake one or more of the following actions:\ni.\tutilise existing framework agreements or establish new frameworks, services arrangement in relation to the Services.\nii.\ttransfer, assign or novate the Contract so as to reflect any new successor organisation, without prejudice to relevant clauses detailed in Appendix D The Contract Terms.\niii.\tamend or modify Appendix D The Contract Terms to reflect the new operational requirements arising from LGR in compliance with Schedule 8 Procurement Act 2023\niv.\tterminate the agreement in accordance with Appendix D The Contract Terms\nThese risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract.", "amendments": [ { "description": "The supplier clarification deadline has been changed from 10:00am on 4 May 2026 to 10:00am on 5 May 2026.", "id": "036381-2026" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "061968-2026", "tag": [ "award", "contract" ], "date": "2026-07-01T17:47:25+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-0686ce", "parties": [ { "name": "Leicester City Council", "id": "GB-PPON-PXRT-5737-VBQD", "identifier": { "scheme": "GB-PPON", "id": "PXRT-5737-VBQD" }, "address": { "streetAddress": "City Hall (4th Floor)", "locality": "Leicester", "postalCode": "LE1 1FZ", "country": "GB", "countryName": "United Kingdom", "region": "UKF21" }, "contactPoint": { "name": "Pamela Chirara", "email": "pamela.chirara@leicester.gov.uk", "telephone": "+44 1164543502" }, "roles": [ "buyer" ], "details": { "url": "https://www.leicester.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "VP-AV Limited", "id": "GB-PPON-PHXW-6319-TTVY", "identifier": { "scheme": "GB-PPON", "id": "PHXW-6319-TTVY" }, "address": { "streetAddress": "Innovation House", "locality": "Andover", "postalCode": "SP10 3UR", "country": "GB", "countryName": "United Kingdom", "region": "UKJ36" }, "contactPoint": { "email": "Keith.Blackwell@VP-AV.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "N/A" } } ], "buyer": { "id": "GB-PPON-PXRT-5737-VBQD", "name": "Leicester City Council" }, "tender": { "id": "1091PCEBS", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "The provision of Town Hall Council Chamber Audio, Visual and Webcasting System", "description": "The Council would like to invite Suppliers to submit a Tender for selection of a single Supplier to supply, installation and maintenance of a comprehensive Audio Visual conferencing, presentation and webcasting system for the Leicester Town Hall Council Chamber that is scalable in the event of an expansion to Leicester City Council’s political boundary determined by Local Government Reorganisation. The opportunity is not divided into Lots because the installation has multiple systems requirements which must operate in a cohesive format and multiple suppliers would Increase technical risk, Undermine contract liability and create contract management complexity. A Preliminary Market Engagement was not undertaken. The existing system is no longer operating acceptably. The audio quality has diminished to a suboptimal standard and experiences audio interference with audio issues further magnified on the public webcast. Replacement is needed for the first Council meeting after the summer recess scheduled for 17 September 2026. 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The value excluding LGR is £409,656.55. 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The audio quality has diminished to a suboptimal standard and experiences audio interference with audio issues further magnified on the public webcast. Replacement is needed for the first Council meeting after the summer recess scheduled for 17 September 2026. There is insufficient time to undertake a pre-market engagement and consecutively run a procurement exercise and meet the September deadline." } ] }, "tender": { "id": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "1091PCEBS" } ], "legalBasis": { "id": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "The provision of Town Hall Council Chamber Audio, Visual and Webcasting System" } ], "description": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "The Council would like to invite Suppliers to submit a Tender for selection of a single Supplier to supply, installation and maintenance of a comprehensive Audio Visual conferencing, presentation and webcasting system for the Leicester Town Hall Council Chamber that is scalable in the event of an expansion to Leicester City Council’s political boundary determined by Local Government Reorganisation. \nThe opportunity is not divided into Lots because the installation has multiple systems requirements which must operate in a cohesive format and multiple suppliers would Increase technical risk, Undermine contract liability and create contract management complexity. " }, { "releaseID": "036381-2026", "releaseDate": "2026-04-22T08:54:54+01:00", "releaseTag": [ "tenderUpdate" ], "value": "The Council would like to invite Suppliers to submit a Tender for selection of a single Supplier to supply, installation and maintenance of a comprehensive Audio Visual conferencing, presentation and webcasting system for the Leicester Town Hall Council Chamber that is scalable in the event of an expansion to Leicester City Council's political boundary determined by Local Government Reorganisation.\nThe opportunity is not divided into Lots because the installation has multiple systems requirements which must operate in a cohesive format and multiple suppliers would Increase technical risk, Undermine contract liability and create contract management complexity." }, { "releaseID": "061968-2026", "releaseDate": "2026-07-01T17:47:25+01:00", "releaseTag": [ "award", "contract" ], "value": "The Council would like to invite Suppliers to submit a Tender for selection of a single Supplier to supply, installation and maintenance of a comprehensive Audio Visual conferencing, presentation and webcasting system for the Leicester Town Hall Council Chamber that is scalable in the event of an expansion to Leicester City Council’s political boundary determined by Local Government Reorganisation. The opportunity is not divided into Lots because the installation has multiple systems requirements which must operate in a cohesive format and multiple suppliers would Increase technical risk, Undermine contract liability and create contract management complexity. A Preliminary Market Engagement was not undertaken. The existing system is no longer operating acceptably. The audio quality has diminished to a suboptimal standard and experiences audio interference with audio issues further magnified on the public webcast. Replacement is needed for the first Council meeting after the summer recess scheduled for 17 September 2026. There is insufficient time to undertake a pre-market engagement and consecutively run a procurement exercise and meet the September deadline." } ], "status": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "061968-2026", "releaseDate": "2026-07-01T17:47:25+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "036381-2026", "releaseDate": "2026-04-22T08:54:54+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK" } ], "country": [ { "releaseID": "036381-2026", "releaseDate": "2026-04-22T08:54:54+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "036381-2026", "releaseDate": "2026-04-22T08:54:54+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "1" } ] } ], "value": { "amountGross": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": 588000 } ], "amount": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": 490000 } ], "currency": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "procurementMethod": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "Open procedure" } ], "mainProcurementCategory": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "goods" } ], "aboveThreshold": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": true } ], "coveredBy": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": [ "GPA" ] }, { "releaseID": "074432-2026", "releaseDate": "2026-08-06T07:50:35+01:00", "releaseTag": [ "award", "contract" ], "value": [ "GPA", "CPTPP" ] } ], "submissionMethodDetails": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "Tenders must be submitted electronically via the ProContract Due North portal\nat: https://procontract.due-north.com/Advert?advertId=2fbd9223-df3c-f111-813c-005056b64545 \nTenders may be submitted at any time prior to the closing date and time. Suppliers are\nstrongly advised not to leave submission until the final moments, as uploading completed\ntender documentation may take a significant amount of time.\nThe portal will automatically apply a server timestamp (GMT) at the point of submission.\nAny Tender submitted after the closing date and time of 10:00am on 18 May 2026 will\nnot be considered." }, { "releaseID": "036381-2026", "releaseDate": "2026-04-22T08:54:54+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Tenders must be submitted electronically via the ProContract Due North portal\nat: https://procontract.due-north.com/Advert?advertId=2fbd9223-df3c-f111-813c-005056b64545\nTenders may be submitted at any time prior to the closing date and time. Suppliers are\nstrongly advised not to leave submission until the final moments, as uploading completed\ntender documentation may take a significant amount of time.\nThe portal will automatically apply a server timestamp (GMT) at the point of submission.\nAny Tender submitted after the closing date and time of 10:00am on 18 May 2026 will\nnot be considered." } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "allowed" } ], "languages": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": [ "en" ] } ] }, "tenderPeriod": { "endDate": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "2026-05-18T10:00:00+01:00" } ] }, "enquiryPeriod": { "endDate": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], 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], "value": "https://www.find-tender.service.gov.uk/Notice/036381-2026" } ], "datePublished": [ { "releaseID": "036381-2026", "releaseDate": "2026-04-22T08:54:54+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-04-22T08:54:54+01:00" } ], "format": [ { "releaseID": "036381-2026", "releaseDate": "2026-04-22T08:54:54+01:00", "releaseTag": [ "tenderUpdate" ], "value": "text/html" } ] } ], "riskDetails": [ { "releaseID": "035842-2026", "releaseDate": "2026-04-20T18:51:14+01:00", "releaseTag": [ "tender" ], "value": "The Council have considered at an early stage the potential need for in-life contract modifications to incorporate flexibility into the Contract where appropriate and mitigating the risk of potentially unlawful modifications.\nThere are risks which may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract to remedy the identified risks would be treated as a permitted contract modification.\nThe potential risks are additional costs that come as a result of;\na.\tChargeable upgrades or updates to the system\nb.\tRepairs and replacement not covered by warranty or maintenance. \nc.\tProfessional services required for configuration, issue resolution, development, upgrades, tasks as yet unknown\nd.\tChanges in hardware, required for regulatory purposes\ne.\tLocal Government Reorganisation (‘LGR’) may occur during the Term and this may result in, without limitation:\ni.\tthe restructuring or alteration of the Council’s administrative boundaries;\nii.\tthe dissolution, merger or transfer of the Council’s functions, powers or responsibilities;\niii.\tthe aggregation and/or disaggregation of functions, services, systems or contracts with another organisation or organisations.\nThe parties acknowledge that LGR is a potential known risk that may affect the Services and agree to work in good faith and co-operation to mitigate the effects of any LGR during the Term.\nIn the event that LGR takes place the Council may at its sole discretion undertake one or more of the following actions:\ni.\tutilise existing framework agreements or establish new frameworks, services arrangement in relation to the Services.\nii.\ttransfer, assign or novate the Contract so as to reflect any new successor organisation, without prejudice to relevant clauses detailed in Appendix D The Contract Terms.\niii.\tamend or modify Appendix D The Contract Terms to reflect the new operational requirements arising from LGR in compliance with Schedule 8 Procurement Act 2023\niv.\tterminate the agreement in accordance with Appendix D The Contract Terms\nThese risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract." }, { "releaseID": "036381-2026", "releaseDate": "2026-04-22T08:54:54+01:00", "releaseTag": [ "tenderUpdate" ], "value": "The Council have considered at an early stage the potential need for in-life contract modifications to incorporate flexibility into the Contract where appropriate and mitigating the risk of potentially unlawful modifications.\nThere are risks which may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract to remedy the identified risks would be treated as a permitted contract modification.\nThe potential risks are additional costs that come as a result of;\na.\tChargeable upgrades or updates to the system\nb.\tRepairs and replacement not covered by warranty or maintenance.\nc.\tProfessional services required for configuration, issue resolution, development, upgrades, tasks as yet unknown\nd.\tChanges in hardware, required for regulatory purposes\ne.\tLocal Government Reorganisation ('LGR') may occur during the Term and this may result in, without limitation:\ni.\tthe restructuring or alteration of the Council's administrative boundaries;\nii.\tthe dissolution, merger or transfer of the Council's functions, powers or responsibilities;\niii.\tthe aggregation and/or disaggregation of functions, services, systems or contracts with another organisation or organisations.\nThe parties acknowledge that LGR is a potential known risk that may affect the Services and agree to work in good faith and co-operation to mitigate the effects of any LGR during the Term.\nIn the event that LGR takes place the Council may at its sole discretion undertake one or more of the following actions:\ni.\tutilise existing framework agreements or establish new frameworks, services arrangement in relation to the Services.\nii.\ttransfer, assign or novate the Contract so as to reflect any new successor organisation, without prejudice to relevant clauses detailed in Appendix D The Contract Terms.\niii.\tamend or modify Appendix D The Contract Terms to reflect the new operational requirements arising from LGR in compliance with Schedule 8 Procurement Act 2023\niv.\tterminate the agreement in accordance with Appendix D The Contract Terms\nThese risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes 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