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"releaseTag": [ "award", "contract" ], "value": "Provision of Interim Enterprise Server Infrastructure (1-3 Year Horizon)" } ], "description": [ { "releaseID": "031116-2026", "releaseDate": "2026-04-02T16:24:51+01:00", "releaseTag": [ "award", "contract" ], "value": "Objectives\n•\tEnsure short- to medium-term continuity of business-critical applications (e.g., QL housing management, SQL databases, Active Directory, File Server, and local backup services).\n•\tProvide a secure and resilient on-premises server environment that supports premises-managed software such as QL, while complementing St Basil's longer-term hybrid/cloud strategy.\n•\tAvoid unnecessary over-investment in hardware that may be redundant once certain systems move fully to the cloud.\n•\tReduce the risk of service disruption.\n•\tEnsure compliance with UK data protection, cyber security, and social housing regulatory requirements.\nScope of Supply\nThe supplier will be expected to:\n•\tPropose the most appropriate interim server solution (hardware, configuration, and licensing) that meets St Basils' 1-3 year needs.\n•\tBalance resilience and performance with cost-effectiveness, recognising this is not a permanent, large-scale data centre investment.\n•\tEnsure the solution can reliably host premises-managed applications such as QL housing management and other dependent SQL-based systems.\n•\tInclude options for limited resilience (e.g., RAID storage, dual power, or simplified HA if cost-effective).\n•\tProvide all required operating system and database licences.\n•\tDeliver, install, and configure to industry best practice (performance, resilience, and security).\n•\tProvide knowledge transfer and documentation to the St Basils ICT team.\n•\tOffer 3- to 5-year support and maintenance, recognising hardware may be retired earlier.\nReference Systems\nThe interim server must support and/or integrate with St Basils current applications and core systems.\nKey Requirements\nSuppliers should explain how their solution will:\n•\tPerformance: Run current workloads reliably for 1-3 years.\n•\tResilience: Provide core redundancy (power, RAID storage) but without over-investment in complex clustering.\n•\tSecurity: Include TPM 2.0, encryption, secure boot, and baseline hardening (Desirable).\n•\tNetworking: Work with current infrastructure (1/10 Gb copper switching).\n•\tBackup/DR: Integrate with Datto/Veeam, support immutable offsite copies (cloud or equivalent).\n•\tCompliance: Support GDPR, Cyber Essentials Plus, and ISO27001/27002 alignment.\n•\tSupport: Provide warranty/support cover even if hardware is retired early.\n•\tSustainability: Be energy efficient and align with St Basil's' Net Zero and sustainability strategy.\nDeliverables\n•\tFully commissioned and documented interim server solution.\n•\tLicensing, warranty, and support agreements.\n•\tHandover to ICT staff with training/knowledge transfer.\n•\tBackup/restore test to evidence capability.\nSupplier Response\nSuppliers should include:\n•\tProposed interim solution and rationale (with options, if available).\n•\tHow the design balances performance, resilience, and cost for a 1-3 year horizon.\n•\tImplementation plan and timescales.\n•\tTotal cost of ownership (hardware, software, licensing, support).\n•\tWarranty/support proposals that allow early retirement.\n•\tEvidence of similar work with housing associations/charities.\n•\tSocial value commitments\nImplementation & Costing Requirements\nThe supplier must ensure that their tendered price is fully inclusive of all costs required to deliver a fully operational server environment. This includes, but is not limited to:\n•\tSupply, delivery, and installation of all hardware and components.\n•\tInstallation and configuration of all required software, licences, and security features.\n•\tLoading of existing backups/data into the new environment.\n•\tTesting to confirm full restoration of services, including user acceptance testing (UAT) with St Basils ICT team.\n•\tVerification that all core applications and integrations (see Section 4) are operating correctly.\n•\tProvision and configuration of any required network cabling, racks, rails, or accessories.\n•\tAll engineer and professional services costs (installation, testing, documentation, knowledge transfer).\n•\tAll travel, subsistence, and associated expenses.\nNo additional or hidden costs will be accepted. 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