{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-066b87", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-03-16T16:54:29Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-066b87" ], "records": [ { "ocid": "ocds-h6vhtk-066b87", "releases": [ { "ocid": "ocds-h6vhtk-066b87", "id": "023735-2026", "tag": [ "planning" ], "date": "2026-03-16T16:54:28Z", "initiationType": "tender", "parties": [ { "name": "VICO HOMES LIMITED", "id": "GB-COH-RS007530", "identifier": { "scheme": "GB-COH", "id": "RS007530" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PHVM-7719-BQMQ" } ], "address": { "streetAddress": "Merefield House, Whistler Drive", "locality": "Castleford", "postalCode": "WF10 5HX", "country": "GB", "countryName": "United Kingdom", "region": "UKE45" }, "contactPoint": { "name": "Matt Peters", "email": "mpeters@vicohomes.co.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.vicohomes.co.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-COH-RS007530", "name": "VICO HOMES LIMITED" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Response Format & Submission\nSuppliers should return:\n•\tCompleted questionnaire\n•\tCapability matrix \n•\tArchitecture diagrams (if applicable)\n•\tPricing model (non-binding)\nResponses should be submitted in PDF or Word.\nNext Steps\nUpon review of responses, Vico may choose to:\n•\tConduct supplier discovery sessions\n•\tHold technical workshops\n•\tDevelop a soft-market appraisal report\n•\tFinalise procurement strategy (single platform vs multi-solution ecosystem)\nContact Information\nFormat: PDF or DOCX\nFull Document Access and Final Submission: Send via email to mpeters@vicohomes.co.uk by 16th April 2026\nConfidentiality\nThe information gathered will be used solely for the purpose of market research and specification development. 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Information gathered will inform the development of a Strategic Business Case, procurement strategy, and potential future tender.\nSuppliers responding to this PME are not advantaged or disadvantaged in any future process.\n2.\tBackground & Context\nVico Homes Limited (Vico) was established on 1st April 2025 when Wakefield District Housing (WDH) rebranded to deliver our vision 'to build better futures and vibrant communities'.\nWe are one of the UK's largest social housing providers, with over 33,000 homes across Yorkshire and our wider operating area across the North of England.\nWe offer much more than bricks and mortar; our support goes far beyond the front door. We go the extra mile to deliver excellent customer services and provide a home to be proud of.\nTo find out more about us please visit the link below:\nWelcome to Vico Homes | Vico Homes\nVico currently operates its core HR, Finance and Procurement functions using Microsoft Dynamics Finance and Operations, which was implemented as an enterprise platform to support these corporate functions across the organisation. \nThe solution is integrated with a small number of adjacent systems (Housing Management, LMS, Payroll Products) and supported by third‑party partners, with additional functionality delivered through bespoke power platform extensions and integrations. \nVico currently delivers its payroll capability through a dedicated third‑party payroll solution (MHR I-Trent), which operates alongside the wider HR and Finance landscape. The payroll service has been implemented to meet statutory requirements and support accurate and timely payment for colleagues, with interfaces in place to exchange data with core HR and Finance processes.\nLearning and development is currently supported through a separate Learning Management System (LMS) via Learning Pool, which operates independently of the core HR platform and is used to manage learning records, compliance training, course administration and colleague development. \nWhile the LMS supports essential learning and development activities, it relies on integration points with Dynamics 365 to maintain accurate colleague data and reporting.\nThis pre‑market engagement is intended to help the organisation better understand current market products, capabilities, deployment models, and approaches that could inform future procurement options.\n3.\tScope Overview\nThe organisation is reviewing replacement options for its core Finance, Procurement, HR, Payroll, Learning, Talent, Time & Attendance, and Case Management systems. Operational requirements, compliance obligations, and strategic drivers (including digital transformation) mean that a new platform (or set of platforms) need to be procured and implemented within defined timeframes.\nA full list of requirements is included in Section 4 to assist suppliers in identifying alignment with their solution offering.\nSuppliers may respond based on their ability to offer:\n•\t(A) One unified cloud-based platform\n•\t(B) Multiple modules ecosystem (standalone Finance inclusive of procurement or HR system inclusive of payroll), from the same vendor ecosystem\n•\t(C) One of the products with proven integrations (standalone Finance inclusive of procurement or HR system inclusive of payroll)\nThrough this exercise, Vico seeks to:\n•\tUnderstand the maturity and availability of market solutions.\n•\tIdentify whether requirements are best met by a single platform or a modular architecture.\n•\tAssess typical cost models, implementation durations, and licensing approaches.\n•\tExplore integration capabilities, including open APIs and data exchange approaches.\n•\tGauge suppliers' experience with UK public sector, housing associations, and charitable organisations.\n•\tIdentify risks, constraints, and dependencies relevant to the implementation timeline.\nPlease contact Vico for the full Pre-Market engagement document including System Requirements and Supplier Questionnaire" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "023735-2026", "releaseDate": "2026-03-16T16:54:28Z", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ] } ], "relatedLot": [ { "releaseID": "023735-2026", "releaseDate": "2026-03-16T16:54:28Z", "releaseTag": [ "planning" ], "value": "1" } ] } ], "mainProcurementCategory": [ { "releaseID": "023735-2026", "releaseDate": "2026-03-16T16:54:28Z", "releaseTag": [ "planning" ], "value": "goods" } ], "aboveThreshold": [ { "releaseID": "023735-2026", "releaseDate": "2026-03-16T16:54:28Z", "releaseTag": [ "planning" ], "value": true } ], "lots": [ { "id": "1", "contractPeriod": { "startDate": [ { "releaseID": "023735-2026", "releaseDate": "2026-03-16T16:54:28Z", "releaseTag": [ "planning" ], "value": "2028-03-01T00:00:00Z" } ], "endDate": [ { "releaseID": "023735-2026", "releaseDate": "2026-03-16T16:54:28Z", "releaseTag": [ "planning" ], "value": "2038-02-28T23:59:59Z" } ] }, "status": [ { "releaseID": "023735-2026", "releaseDate": "2026-03-16T16:54:28Z", "releaseTag": [ "planning" ], "value": "planning" } ] } ], "status": [ { "releaseID": "023735-2026", "releaseDate": "2026-03-16T16:54:28Z", "releaseTag": [ "planning" ], "value": "planning" } ] }, "language": [ { "releaseID": "023735-2026", "releaseDate": "2026-03-16T16:54:28Z", "releaseTag": [ "planning" ], "value": "en" } ], "extensions": [ { "releaseID": "023735-2026", "releaseDate": "2026-03-16T16:54:28Z", "releaseTag": [ "planning" ], "value": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ] } } ] }