{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-060b9a", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-05-06T09:40:50+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-060b9a" ], "records": [ { "ocid": "ocds-h6vhtk-060b9a", "releases": [ { "ocid": "ocds-h6vhtk-060b9a", "id": "005509-2026", "tag": [ "planning" ], "date": "2026-01-21T17:07:52Z", "initiationType": "tender", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Engagement Objectives, Feedback Process & PME Programme\nIn undertaking this preliminary market engagement process the Council is seeking to gain feedback against a number of key considerations which will inform its subsequent adopted strategy. \nThese considerations include for: \n•\tCombination or separation of activities by service type and / or site \n•\tAssociated consideration of bidding / lotting options\n•\tConditions of Participation including for experience, insurance, financial standing, quality standards, etc. \n•\tProcurement process, programme and high-level award criteria\n•\tMobilisation and service establishment \n•\tSpecification, scope and service levels\n•\tBudget, commercial models and variation mechanisms\n•\tService improvement and market innovation \n•\tContractual high-level red lines\n•\tContract duration and extension options \n•\tPricing models \nIn order to obtain and consider feedback on a structured basis, the Council has developed a brief Request for Information (RFI) questionnaire for interested operators to complete and return via the Council's ProContract e-sourcing system. Responses should be provided by 10th February 2026 - 12:00 as the Council will be scheduling its consideration of responses shortly afterwards.\nFollowing review of responses, the council may seek to engage with respondents in order to better understand suggested approaches. This will likely be via issue of correspondence via ProContract but may also be via invitation to attend a brief on-line TEAMS meeting. Engagement activities are targeted to take place between Tuesday 17th and Friday 20th February. Respondents will be asked to confirm their availability and suggested dates & times for participating in a TEAMS call within their RFI responses.\nThe summary programme that the Council will run the PME process to is set out below:\nPME Notice Issued \t21st January 2026\nPME Pack Issued on ProContract\t21st January 2026\nMeads Site Tour Request Deadline\t28th January 2026 @14:00\nMeads Site Tour\t29th January @10:00 - 12:00\nPME RFI Response Deadline - 10th February 2026 @12:00\nThe Meads PME Site Visit \nThe council are offering an optional site visit at The Meads on Thursday 29th January from 10:00 -12:00. \nTenderers who wish to attend the visit are requested to confirm the names and positions of delegates (max of 2 delegates) that they wish to send to the site visit by ProContract correspondence by 2pm on Wednesday 28th January. \nDelegates should arrive 15 minutes before commencement of the site tour and report to Ron Melia, Centre Manager at the business Centre Office, which is located at end of the Shopping centre, just beyond the Prezzo Restaurant. \nFurther site visits will be allowed for at the tendering stage under the future formal procurement process, attendance at which will be mandatory requirement of bidding. \nAdministration \nThe RFI questionnaire, draft specification and supporting documents can be accessed via the Council's e-sourcing system ProContract.\nThe Council use the system to administrate the preliminary market engagement process and subsequent formal procurement process, including for the following activities:\n•\tAccess to and issue of preliminary market information & documentation\n•\tPre-RFI submission clarification requests and response\n•\tRFI questionnaire submission\n•\tAccess to and issue of procurement information & documentation\n•\tPre-tender submission clarification requests and response\n•\tTender submission\n•\tTender opening & access to responses\n•\tPost-tender submission clarification requests and response\n•\tAward decision notification & feedback.\nNB: Suppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process. Engaging suppliers will not receive preferential treatment in any subsequent quotation or tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.", "dueDate": "2026-02-10T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "005509-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/005509-2026", "datePublished": "2026-01-21T17:07:52Z", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-060b9a", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "The Meads, Farnborough and Further Sites - Rushmoor - Cleaning & Security Services - Preliminary Market Engagement", "description": "Rushmoor Borough Council (the 'council') will be re-tendering its Cleaning and Security contract in place at The Meads, Farnborough. Alongside this the Council is also considering its options for re-tendering its cleaning & security arrangements in place across a further three of its key investment assets located in Guildford, Aldershot and Frimley. \nThe subsequent formal procurement process, which will be run as an over threshold openly advertised covered procurement, is targeted for issue in early March 2026. Prior to undertaking this process, the Council is keen to engage with the market to gain feedback & insight via a formal Preliminary Market Engagement process that will help inform its final technical, commercial, contracting and procurement strategy. \nOne of the Council's key considerations which will be tested through this preliminary market engagement process, is whether to procure all security & cleaning services across all sites under one contract, split contracts by service, split contracts by property asset and other potential bidding combinations. \nThe award date for the contract/s is targeted for 16th May 2026 with commencement of services to run from 1st September 2026. The Council anticipates letting the contract/s on a 3-year base term with options to extend up to a maximum of 7 years but will be seeking views from the market on this element. \nThe combined value of all services across all sites is currently in the region of £730,000 per annum (excluding VAT). This is broken down in more detail further in the PME brief document which is available on Rushmoor Borough Council's e-tendering solution, Procontract, a link to the site can be found here - https://procontract.due-north.com/Login. \nOverview of Sites, Requirements & Current Budget Levels\nThe Council requires high-quality cleaning and security suppliers who specialise in the delivery of services at the types of commercial property under council ownership, this includes:\nThe Meads Shopping Centre\nThe cleaning and security contracts are currently undertaken by Kingdom Facilities Management. The cleaning contract includes the common parts of the shopping centre and toilets, offices, multi-story car park, loading bays, street cleaning, gritting and light landscaping. This diverse cleaning and security contract includes the importance of a high-quality output, whilst also interacting with members of the public and tenants during the shopping centre opening hours. Whilst also keeping it secure at closing times. The security team will be responsible for 24-hour CCTV control room monitoring, security patrols, customer service and assist with meeting H&S requirements, attending to intruder alarms and fire alarms with the possibility of leading evacuations and calling relevant services. The centre is manned 24/7 with opening hours between 07:00 - 01:00 seven days a week, with the exception of Christmas Day. Full TUPE information will be available at the tendering stage upon completion of the Non-disclosure Agreement.\nUnion Yard \nThe current contract is undertaken by Gurkha security. Union Yard is a newly developed shopping area in Aldershot Town Centre. The Cleaning and security requirements include all outdoor common areas within the scheme. This includes courtyards and garden area, pedestrianised streets, public realm within close proximity, landscaping, street furniture, toilet block, and underground car park. Requirements include winter gritting, litter picking and cleaning a small toilet block facility which is used by tenants only who do not have toilet facilities in their small units. There is an emphasis of this being a porter style role rather than traditional security and cleaning with regular tenant and customer interaction. The hours may be subject to change but are currently Monday - Friday 07:00 - 17:00. As commercial expectations rise, we may need to change this to include the weekends. Currently the duties are carried out by one full-time site porter whose time is split approximately as 75% cleaning and 25% security.\nAshbourne House\nThe cleaning contract is currently undertaken by Churchill Cleaning Solutions. Ashbourne house is a multi-tenanted office block. It includes cleaning the internal common parts, such as reception, stairways, lifts and common WCs. Also includes periodic cleans of hard floors and carpeted areas within the common parts and regular external cleans. The contract is based on two cleaners attending daily. Security guarding for this site is only on an ad-hoc basis, such traveller encampments into the adjoining park and ride car park. There is response security (off site).\nFrimley 4.4:\nThe contract is undertaken by Mobius security and Protective Services. This is a large business unit on a multi-let estate and includes cleaning of common-part and retained areas including reception, stairways and common WCs. There is manned security and associated costs for staff specifically employed to undertake security duties onsite. Security contract includes additional items such as radio equipment and uniforms.\nProcurement Process and Programme \nFollowing completion of the Preliminary Market Engagement process, the Council is targeting to commence a formal procurement process following the Open Procedure via issue of a Tender Notice on 9th March 2026 with contract award to the successful Operator targeted for 16th May 2026. \nThe contract is targeted for commencement on 1st September 2026. The Council will give the successful services providers a minimum of 3-month mobilisation period to ensure seamless service is maintained. The Council is seeking feedback from the market in relation to the proposed mobilisation period as part of this preliminary procurement engagement process. \nThe current indicative procurement programme is set out below:\nTender Notice Issued\t9th March 2026\nTender Pack Issued on ProContract - 9th March 2026\nMandatory Site Tour and Bidders Briefing - 18th March 2026 \nDeadline for Requests for Clarification - 1st April 2026 @23:59\nTender return deadline - 10th April 2026 @12:00\nAward Decision & Assessment Summaries Issued 5th May 2026 \nContract Award Notice Issued 5th May 2026\nStandstill Period Starts 6th May 2026 \nStandstill Period Ends\t15th May 2026 @23:59\nContract Award - 16th May 2026 \nMobilisation - 16th May - 31st August 2026\nContract Commencement - 1st September 2026 \nThe full preliminary market engagement documentation pack can be accessed using the following link: https://procontract.due-north.com/Login", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79710000", "description": "Security services" }, { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 6712316.8899999997, "amount": 5593597.4100000001, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-09-01T00:00:00+01:00", "endDate": "2029-08-31T23:59:59+01:00", "maxExtentDate": "2033-08-31T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2026-03-09T23:59:59Z" }, "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "027136-2026", "tag": [ "tender" ], "date": "2026-03-25T09:31:58Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-060b9a", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "procuringEntity" ], "roleDetails": "Leading Procurement Activity" }, { "name": "EDDISONS COMMERCIAL LIMITED t/a BTG Eddisons", "id": "GB-COH-03280893", "identifier": { "scheme": "GB-COH", "id": "03280893" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNVN-1792-TTML" } ], "address": { "streetAddress": "340 Deansgate", "locality": "Manchester", "postalCode": "M3 4LY", "country": "GB", "countryName": "United Kingdom", "region": "UKD33" }, "contactPoint": { "email": "bids@eddisons.com" }, "roles": [ "procuringEntity" ], "roleDetails": "Council's agents - Evaluators in procurement process", "details": { "url": "http://www.eddisons.com" } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "tender": { "id": "ocds-h6vhtk-060b9a", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "The Meads - Cleaning and Security Services", "description": "Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough. \nThe value of cleaning and security services at The Meads is in the region of £586,000 per annum (excluding VAT). A price cap of £600,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount.\tThe targeted award date for the contract is 5th June 2026 with commencement of services to run from 7th September 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years.\nOnce awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to.\n•\tUnion Yard, Aldershot \n•\tAshbourne House, Andover\n•\tFrimley 4.4, Farnborough \nThere is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options.\nA Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of: \n•\tBackground and current arrangements\n•\tProcurement Overview and Programme\n•\tE-tendering system\n•\tPSQ and Conditions of Participation \n•\tQuality Assessment Question\n•\tPricing Template\n•\tSocial Value Commitments\nSuppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract. \nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour. \nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and/or Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour. The same information will be provided at both site tours. Tenderers must attend one of the tours and may send a maximum of 2 delegates across both tours. It is permissible for representatives from the same organisation to attend both site tours should this be most convenient for scheduling. Tenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site. \nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\n•\tTender Notice Issued - Wednesday 25th March 2026\n•\tTender Pack Issued on ProContract - Wednesday 25th March 2026\n•\tTEAMS Bidders Briefing - Monday 30th March 2026 @14:00\n•\tMandatory Site Tour - Wednesday 8th April 2026 and Tuesday 14th April 2026 @10:00\n•\tDeadline for Requests for Clarification - Thursday 16th April 2026 @23:59\n•\tTender return deadline - Friday 24th April 2026 @12:00\n•\tInterviews - 12th and 13th May 2026 \n•\tAward Decision & Assessment Summaries Issued - 22nd May 2026 \n•\tContract Award Notice Issued - 22nd May 2026\n•\tStandstill Period Starts - 26th May 2026\n•\tStandstill Period Ends - 4th June 2026\n•\tContract Award - 5th June 2026\n•\tMobilisation - 6th June - 6th September 2026\n•\tContract Commencement - 7th September 2026\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "39831200", "description": "Detergents" }, { "scheme": "CPV", "id": "79710000", "description": "Security services" }, { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 3185481, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "Documents to be submitted on the Council's e-tendering solution ProContract. Please follow this link - https://procontract.due-north.com/Login", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-04-24T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-06-05T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 3185481, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Methodology - Cleaning Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Security Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Combined Service", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Health and Safety Risk Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Communication, Partnership working and Reporting", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Management Structure", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Operative Management", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Equipment, Uniform and Computer-aided systems.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Budget formation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Qualitive", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Quantitative", "numbers": [ { "number": 3.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cleaning Service", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Security Services", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Rates", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "For full information of the Council's legal and financial conditions of participation, please see the tender pack available on ProContract. An overview of the elements set out in the Procurement Specific Questionnaire are below. \n- Business Risk Assessment using CreditSafe. \n- Turnover Requirements. \n- Insurance levels of £10M PL each & every claim and £10M EL each & every claim." }, { "type": "technical", "description": "The Council require Tenderers to submit between 1-3 contract case studies (CCS) relating to services undertaken or are currently being delivered within the past 5 years must be submitted using the Contract Case Study template provided within the tender pack on ProContract.\nMultiple case studies that apply to the same client organisation are permitted as long as each example relates to a discrete contract. The case studies will be assessed holistically and must demonstrate evidence of the following as minimum to pass. \n•\tExperience of successfully delivering security services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted \n•\tExperience of successfully delivering cleaning services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted \n•\tExperience of successfully managing a combined security and cleaning service to be demonstrated on at least 1 of the contract case studies submitted \n•\tExperience delivering a cleaning and/or security contract with a minimum contract value of £300,000 per annum to be demonstrated on at least 2 of the contract case studies submitted" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-09-07T00:00:00+01:00", "endDate": "2029-09-06T23:59:59+01:00", "maxExtentDate": "2031-09-06T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Option to extend in increments to be agreed up to a maximum of 5 years." }, "hasOptions": true, "options": { "description": "The Council reserves the right to incorporate additional sites and changes to services into the scope of this contract during the contract term to allow for further improvements and service efficiencies. These sites that the Council are currently able to identify are: \n-Union Yard, Aldershot \n-Ashbourne House, Andover \n-Frimley 4.4, Farnborough \nSpecifications for each of these locations are included within the 'other sites specification' zip file within the tender pack found on ProContract to ensure that Suppliers have full visibility of the potential future requirements. These documents outline the expected service standards, operational parameters and site-specific needs for both Cleaning and Security services. \nThe people rates submitted within the Pricing Template for Cleaning and Security services shall be fixed for the duration of the contract and will apply equally to the additional sites should the Council choose to adopt them at any point during the term. \nAny future inclusion of these sites will follow the agreed contract variation process and will be communicated to the Supplier in accordance with the contract conditions. \nShould the Council choose to include Union Yard, Ashbourne House and Frimley 4.4 within the contract the annual contract value will be in the region of £769,000 per annum. \nBased on anticipated inflationary uplifts and the total individual contract spend over the potential 5-year term (3-year base with options to extend) including for the additional 3 sites is expected to be in the region of £4,082,725.44 excluding VAT. This amount assumes for a 3%. Tenderers should note that contract increases will be in line with relevant indices, and the Council doesn't guarantee amount an increase of 3%. Any increase in contract value is subject to discussion with the expectation that cost increases are mitigated where reasonable." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "027136-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/027136-2026", "datePublished": "2026-03-25T09:31:58Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-09-06T23:59:59+01:00" } ] } }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "037132-2026", "tag": [ "tenderUpdate" ], "date": "2026-04-23T14:29:26+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-060b9a", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "procuringEntity" ], "roleDetails": "Leading Procurement Activity" }, { "name": "EDDISONS COMMERCIAL LIMITED t/a BTG Eddisons", "id": "GB-COH-03280893", "identifier": { "scheme": "GB-COH", "id": "03280893" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNVN-1792-TTML" } ], "address": { "streetAddress": "340 Deansgate", "locality": "Manchester", "postalCode": "M3 4LY", "country": "GB", "countryName": "United Kingdom", "region": "UKD33" }, "contactPoint": { "email": "bids@eddisons.com" }, "roles": [ "procuringEntity" ], "roleDetails": "Council's agents - Evaluators in procurement process", "details": { "url": "http://www.eddisons.com" } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "tender": { "id": "ocds-h6vhtk-060b9a", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "The Meads - Cleaning and Security Services", "description": "Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough.\nThe value of cleaning and security services at The Meads is in the region of £586,000 per annum (excluding VAT). A price cap of £600,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount.\tThe targeted award date for the contract is 5th June 2026 with commencement of services to run from 7th September 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years.\nOnce awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to.\n•\tUnion Yard, Aldershot\n•\tAshbourne House, Andover\n•\tFrimley 4.4, Farnborough\nThere is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options.\nA Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of:\n•\tBackground and current arrangements\n•\tProcurement Overview and Programme\n•\tE-tendering system\n•\tPSQ and Conditions of Participation\n•\tQuality Assessment Question\n•\tPricing Template\n•\tSocial Value Commitments\nSuppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract.\nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour.\nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and/or Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour. The same information will be provided at both site tours. Tenderers must attend one of the tours and may send a maximum of 2 delegates across both tours. It is permissible for representatives from the same organisation to attend both site tours should this be most convenient for scheduling. Tenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site.\nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\n•\tTender Notice Issued - Wednesday 25th March 2026\n•\tTender Pack Issued on ProContract - Wednesday 25th March 2026\n•\tTEAMS Bidders Briefing - Monday 30th March 2026 @14:00\n•\tMandatory Site Tour - Wednesday 8th April 2026 and Tuesday 14th April 2026 @10:00\n•\tDeadline for Requests for Clarification - Thursday 16th April 2026 @23:59\n•\tTender return deadline - Friday 1st May 2026 @12:00\n•\tInterviews - 12th and 13th May 2026\n•\tAward Decision & Assessment Summaries Issued - 22nd May 2026\n•\tContract Award Notice Issued - 22nd May 2026\n•\tStandstill Period Starts - 26th May 2026\n•\tStandstill Period Ends - 4th June 2026\n•\tContract Award - 5th June 2026\n•\tMobilisation - 6th June - 6th September 2026\n•\tContract Commencement - 7th September 2026\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "39831200", "description": "Detergents" }, { "scheme": "CPV", "id": "79710000", "description": "Security services" }, { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 3185481, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "Documents to be submitted on the Council's e-tendering solution ProContract. Please follow this link - https://procontract.due-north.com/Login", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-05-01T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-06-05T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 3185481, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Methodology - Cleaning Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Security Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Combined Service", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Health and Safety Risk Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Communication, Partnership working and Reporting", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Management Structure", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Operative Management", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Equipment, Uniform and Computer-aided systems.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Budget formation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Qualitive", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Quantitative", "numbers": [ { "number": 3.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cleaning Service", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Security Services", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Rates", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "For full information of the Council's legal and financial conditions of participation, please see the tender pack available on ProContract. An overview of the elements set out in the Procurement Specific Questionnaire are below.\n- Business Risk Assessment using CreditSafe.\n- Turnover Requirements.\n- Insurance levels of £10M PL each & every claim and £10M EL each & every claim." }, { "type": "technical", "description": "The Council require Tenderers to submit between 1-3 contract case studies (CCS) relating to services undertaken or are currently being delivered within the past 5 years must be submitted using the Contract Case Study template provided within the tender pack on ProContract.\nMultiple case studies that apply to the same client organisation are permitted as long as each example relates to a discrete contract. The case studies will be assessed holistically and must demonstrate evidence of the following as minimum to pass.\n•\tExperience of successfully delivering security services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience of successfully delivering cleaning services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience of successfully managing a combined security and cleaning service to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience delivering a cleaning and/or security contract with a minimum contract value of £300,000 per annum to be demonstrated on at least 2 of the contract case studies submitted" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-09-07T00:00:00+01:00", "endDate": "2029-09-06T23:59:59+01:00", "maxExtentDate": "2031-09-06T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Option to extend in increments to be agreed up to a maximum of 5 years." }, "hasOptions": true, "options": { "description": "The Council reserves the right to incorporate additional sites and changes to services into the scope of this contract during the contract term to allow for further improvements and service efficiencies. These sites that the Council are currently able to identify are:\n-Union Yard, Aldershot\n-Ashbourne House, Andover\n-Frimley 4.4, Farnborough\nSpecifications for each of these locations are included within the 'other sites specification' zip file within the tender pack found on ProContract to ensure that Suppliers have full visibility of the potential future requirements. These documents outline the expected service standards, operational parameters and site-specific needs for both Cleaning and Security services.\nThe people rates submitted within the Pricing Template for Cleaning and Security services shall be fixed for the duration of the contract and will apply equally to the additional sites should the Council choose to adopt them at any point during the term.\nAny future inclusion of these sites will follow the agreed contract variation process and will be communicated to the Supplier in accordance with the contract conditions.\nShould the Council choose to include Union Yard, Ashbourne House and Frimley 4.4 within the contract the annual contract value will be in the region of £769,000 per annum.\nBased on anticipated inflationary uplifts and the total individual contract spend over the potential 5-year term (3-year base with options to extend) including for the additional 3 sites is expected to be in the region of £4,082,725.44 excluding VAT. This amount assumes for a 3%. Tenderers should note that contract increases will be in line with relevant indices, and the Council doesn't guarantee amount an increase of 3%. Any increase in contract value is subject to discussion with the expectation that cost increases are mitigated where reasonable." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "037132-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/037132-2026", "datePublished": "2026-04-23T14:29:26+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-09-06T23:59:59+01:00" } ] }, "amendments": [ { "description": "The Council have extended the tender deadline by 1 week.", "id": "037132-2026" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "039704-2026", "tag": [ "tenderUpdate" ], "date": "2026-04-30T10:45:25+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-060b9a", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "procuringEntity" ], "roleDetails": "Leading Procurement Activity" }, { "name": "EDDISONS COMMERCIAL LIMITED t/a BTG Eddisons", "id": "GB-COH-03280893", "identifier": { "scheme": "GB-COH", "id": "03280893" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNVN-1792-TTML" } ], "address": { "streetAddress": "340 Deansgate", "locality": "Manchester", "postalCode": "M3 4LY", "country": "GB", "countryName": "United Kingdom", "region": "UKD33" }, "contactPoint": { "email": "bids@eddisons.com" }, "roles": [ "procuringEntity" ], "roleDetails": "Council's agents - Evaluators in procurement process", "details": { "url": "http://www.eddisons.com" } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "tender": { "id": "ocds-h6vhtk-060b9a", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "The Meads - Cleaning and Security Services", "description": "Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough.\nThe value of cleaning and security services at The Meads is in the region of £586,000 per annum (excluding VAT). A price cap of £600,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount.\tThe targeted award date for the contract is 16th July 2026 with commencement of services to run from 2nd November 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years.\nOnce awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to.\n•\tUnion Yard, Aldershot\n•\tAshbourne House, Andover\n•\tFrimley 4.4, Farnborough\nThere is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options.\nA Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of:\n•\tBackground and current arrangements\n•\tProcurement Overview and Programme\n•\tE-tendering system\n•\tPSQ and Conditions of Participation\n•\tQuality Assessment Question\n•\tPricing Template\n•\tSocial Value Commitments\nAn updated bidders briefing following the tender modification will take place on Monday 11th May 2026 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. \nSuppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract.\nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour.\nTenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site.\nFollowing the modification to the tender, an additional site tour will take place on Tuesday 12th April 2026 at 10:00. The site tour will last approx. 1 hour. \nThe information provided at the site tour scheduled for Tuesday 12 May will be the same as that provided at the earlier site tours held on Wednesday 8 April 2026 and Tuesday 14 April 2026. Bidders who have already attended a previous site tour may attend the site tour on Tuesday 12 May if they wish; however, no new or additional information will be provided \n.\nTo help manage the effective running of the site tour suppliers should confirm full names & positions of attendees via Pro-Contract Correspondence prior to the deadline of Monday 11th May 2026 at 12:00. \nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\n•\tTender Notice Issued - Wednesday 25th March 2026 \n•\tTender Pack Issued on ProContract - Wednesday 25th March 2026 \n•\tTEAMS Bidders Briefing  - Wednesday 1st April 2026 @11:30 \n•\tMandatory Site Tours - Wednesday 8th April 2026 and/or Tuesday 14th April 2026 @10:00 \n•\tTender modification issued\t- Thursday 30th April 2026 \n•\tTEAMS bidders Briefing - Monday 11th May 2026\n•\tMandatory Site Tour - Tuesday 12th May 2026 \n•\tDeadline for Requests for Clarification - Friday 15th May 2026\n•\tTender return deadline - Wednesday 27th May 2026\n•\tInterviews - 17th and 18th June 2026 \n•\tAward Decision & Assessment Summaries Issued - Monday 6th July 2026\n•\tContract Award Notice Issued - Monday 6th July 2026\n•\tStandstill Period Starts - Tuesday 7th July 2026\n•\tStandstill Period Ends - Wednesday 15th July 2026 \n•\tContract Award - Thursday 16th July 2026 \n•\tMobilisation \tFriday 31st July 2026 - Monday 2nd November \n•\tContract Commencement - Monday 2nd November 2026\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "39831200", "description": "Detergents" }, { "scheme": "CPV", "id": "79710000", "description": "Security services" }, { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 3185481, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "Documents to be submitted on the Council's e-tendering solution ProContract. Please follow this link - https://procontract.due-north.com/Login", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-05-27T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-05-15T23:59:59+01:00" }, "awardPeriod": { "endDate": "2026-07-06T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 3185481, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Methodology - Cleaning Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Security Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Combined Service", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Health and Safety Risk Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Communication, Partnership working and Reporting", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Management Structure", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Operative Management", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Equipment, Uniform and Computer-aided systems.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Budget formation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Qualitive", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Quantitative", "numbers": [ { "number": 3.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cleaning Service", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Security Services", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Rates", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "For full information of the Council's legal and financial conditions of participation, please see the tender pack available on ProContract. An overview of the elements set out in the Procurement Specific Questionnaire are below.\n- Business Risk Assessment using CreditSafe.\n- Turnover Requirements.\n- Insurance levels of £10M PL each & every claim and £10M EL each & every claim." }, { "type": "technical", "description": "The Council require Tenderers to submit between 1-3 contract case studies (CCS) relating to services undertaken or are currently being delivered within the past 5 years must be submitted using the Contract Case Study template provided within the tender pack on ProContract.\nMultiple case studies that apply to the same client organisation are permitted as long as each example relates to a discrete contract. The case studies will be assessed holistically and must demonstrate evidence of the following as minimum to pass.\n•\tExperience of successfully delivering security services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience of successfully delivering cleaning services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience of successfully managing a combined security and cleaning service to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience delivering a cleaning and/or security contract with a minimum contract value of £300,000 per annum to be demonstrated on at least 2 of the contract case studies submitted" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-11-02T00:00:00Z", "endDate": "2029-11-01T23:59:59Z", "maxExtentDate": "2031-11-03T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The contract term will be for 3 years with options to extend in increments to be agreed up to a maximum of 5 years." }, "hasOptions": true, "options": { "description": "The Council reserves the right to incorporate additional sites and changes to services into the scope of this contract during the contract term to allow for further improvements and service efficiencies. These sites that the Council are currently able to identify are:\n-Union Yard, Aldershot\n-Ashbourne House, Andover\n-Frimley 4.4, Farnborough\nSpecifications for each of these locations are included within the 'other sites specification' zip file within the tender pack found on ProContract to ensure that Suppliers have full visibility of the potential future requirements. These documents outline the expected service standards, operational parameters and site-specific needs for both Cleaning and Security services.\nThe people rates submitted within the Pricing Template for Cleaning and Security services shall be fixed for the duration of the contract and will apply equally to the additional sites should the Council choose to adopt them at any point during the term.\nAny future inclusion of these sites will follow the agreed contract variation process and will be communicated to the Supplier in accordance with the contract conditions.\nShould the Council choose to include Union Yard, Ashbourne House and Frimley 4.4 within the contract the annual contract value will be in the region of £769,000 per annum.\nBased on anticipated inflationary uplifts and the total individual contract spend over the potential 5-year term (3-year base with options to extend) including for the additional 3 sites is expected to be in the region of £4,082,725.44 excluding VAT. This amount assumes for a 3%. Tenderers should note that contract increases will be in line with relevant indices, and the Council doesn't guarantee amount an increase of 3%. Any increase in contract value is subject to discussion with the expectation that cost increases are mitigated where reasonable." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "039704-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/039704-2026", "datePublished": "2026-04-30T10:45:25+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-09-06T23:59:59+01:00" } ] }, "amendments": [ { "description": "Timetable updated. Includes for provision of additional bidders briefing and site tour.", "id": "039704-2026" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "041349-2026", "tag": [ "tenderUpdate" ], "date": "2026-05-06T09:40:50+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-060b9a", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "procuringEntity" ], "roleDetails": "Leading Procurement Activity" }, { "name": "EDDISONS COMMERCIAL LIMITED t/a BTG Eddisons", "id": "GB-COH-03280893", "identifier": { "scheme": "GB-COH", "id": "03280893" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNVN-1792-TTML" } ], "address": { "streetAddress": "340 Deansgate", "locality": "Manchester", "postalCode": "M3 4LY", "country": "GB", "countryName": "United Kingdom", "region": "UKD33" }, "contactPoint": { "email": "bids@eddisons.com" }, "roles": [ "procuringEntity" ], "roleDetails": "Council's agents - Evaluators in procurement process", "details": { "url": "http://www.eddisons.com" } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "tender": { "id": "ocds-h6vhtk-060b9a", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "The Meads - Cleaning and Security Services", "description": "Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough.\nThe value of cleaning and security services at The Meads is in the region of £650,000 per annum (excluding VAT). A price cap of £735,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount.\tThe targeted award date for the contract is 16th July 2026 with commencement of services to run from 2nd November 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years.\nOnce awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to.\n•\tUnion Yard, Aldershot\n•\tAshbourne House, Andover\n•\tFrimley 4.4, Farnborough\nThere is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options.\nA Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of:\n•\tBackground and current arrangements\n•\tProcurement Overview and Programme\n•\tE-tendering system\n•\tPSQ and Conditions of Participation\n•\tQuality Assessment Question\n•\tPricing Template\n•\tSocial Value Commitments\nAn updated bidders briefing following the tender modification will take place on Monday 11th May 2026 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory.\nSuppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract.\nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour.\nTenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site.\nFollowing the modification to the tender, an additional site tour will take place on Tuesday 12th April 2026 at 10:00. The site tour will last approx. 1 hour.\nThe information provided at the site tour scheduled for Tuesday 12 May will be the same as that provided at the earlier site tours held on Wednesday 8 April 2026 and Tuesday 14 April 2026. Bidders who have already attended a previous site tour may attend the site tour on Tuesday 12 May if they wish; however, no new or additional information will be provided. \nTo help manage the effective running of the site tour suppliers should confirm full names & positions of attendees via Pro-Contract Correspondence prior to the deadline of Monday 11th May 2026 at 12:00.\nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\n•\tTender Notice Issued - Wednesday 25th March 2026\n•\tTender Pack Issued on ProContract - Wednesday 25th March 2026\n•\tTEAMS Bidders Briefing  - Wednesday 1st April 2026 @11:30\n•\tMandatory Site Tours - Wednesday 8th April 2026 and/or Tuesday 14th April 2026 @10:00\n•\tTender modification issued\t- Thursday 30th April 2026\n•\tTEAMS bidders Briefing - Monday 11th May 2026\n•\tMandatory Site Tour - Tuesday 12th May 2026\n•\tDeadline for Requests for Clarification - Friday 15th May 2026\n•\tTender return deadline - Wednesday 27th May 2026\n•\tInterviews - 17th and 18th June 2026\n•\tAward Decision & Assessment Summaries Issued - Monday 6th July 2026\n•\tContract Award Notice Issued - Monday 6th July 2026\n•\tStandstill Period Starts - Tuesday 7th July 2026\n•\tStandstill Period Ends - Wednesday 15th July 2026\n•\tContract Award - Thursday 16th July 2026\n•\tMobilisation \tFriday 31st July 2026 - Monday 2nd November\n•\tContract Commencement - Monday 2nd November 2026\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "39831200", "description": "Detergents" }, { "scheme": "CPV", "id": "79710000", "description": "Security services" }, { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 5759351, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "Documents to be submitted on the Council's e-tendering solution ProContract. Please follow this link - https://procontract.due-north.com/Login", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-05-27T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-05-15T23:59:00+01:00" }, "awardPeriod": { "endDate": "2026-07-06T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 5759351, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Methodology - Cleaning Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Security Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Combined Service", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Health and Safety Risk Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Communication, Partnership working and Reporting", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Management Structure", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Operative Management", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Equipment, Uniform and Computer-aided systems.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Budget formation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Qualitive", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Quantitative", "numbers": [ { "number": 3.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cleaning Service", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Security Services", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Rates", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "For full information of the Council's legal and financial conditions of participation, please see the tender pack available on ProContract. An overview of the elements set out in the Procurement Specific Questionnaire are below.\n- Business Risk Assessment using CreditSafe.\n- Turnover Requirements.\n- Insurance levels of £10M PL each & every claim and £10M EL each & every claim." }, { "type": "technical", "description": "The Council require Tenderers to submit between 1-3 contract case studies (CCS) relating to services undertaken or are currently being delivered within the past 5 years must be submitted using the Contract Case Study template provided within the tender pack on ProContract.\nMultiple case studies that apply to the same client organisation are permitted as long as each example relates to a discrete contract. The case studies will be assessed holistically and must demonstrate evidence of the following as minimum to pass.\n•\tExperience of successfully delivering security services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience of successfully delivering cleaning services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience of successfully managing a combined security and cleaning service to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience delivering a cleaning and/or security contract with a minimum contract value of £300,000 per annum to be demonstrated on at least 2 of the contract case studies submitted" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-11-02T00:00:00Z", "endDate": "2029-11-01T23:59:59Z", "maxExtentDate": "2031-11-03T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The contract term will be for 3 years with options to extend in increments to be agreed up to a maximum of 5 years." }, "hasOptions": true, "options": { "description": "The Council reserves the right to incorporate additional sites and changes to services into the scope of this contract during the contract term to allow for further improvements and service efficiencies. These sites that the Council are currently able to identify are:\n-Union Yard, Aldershot\n-Ashbourne House, Andover\n-Frimley 4.4, Farnborough\nSpecifications for each of these locations are included within the 'other sites specification' zip file within the tender pack found on ProContract to ensure that Suppliers have full visibility of the potential future requirements. These documents outline the expected service standards, operational parameters and site-specific needs for both Cleaning and Security services.\nThe people rates submitted within the Pricing Template for Cleaning and Security services shall be fixed for the duration of the contract and will apply equally to the additional sites should the Council choose to adopt them at any point during the term.\nAny future inclusion of these sites will follow the agreed contract variation process and will be communicated to the Supplier in accordance with the contract conditions.\nShould the Council choose to include Union Yard, Ashbourne House and Frimley 4.4 within the contract the annual contract value will be in the region of £904,000 per annum.\nBased on anticipated inflationary uplifts and the total individual contract spend over the potential 5-year term (3-year base with options to extend) including for the additional 3 sites is expected to be in the region of £5,759,350.53 including for VAT. This amount assumes for a 3%. Tenderers should note that contract increases will be in line with relevant indices, and the Council doesn't guarantee amount an increase of 3%." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "041349-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/041349-2026", "datePublished": "2026-05-06T09:40:50+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-09-06T23:59:59+01:00" } ] }, "amendments": [ { "description": "Increase to the annual contract value for the combined Cleaning and Security services to £650,000 per annum. \nIncrease to the budget cap to £735,000 per annum.", "id": "041349-2026" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-060b9a-2026-05-06T09:40:50+01:00", "date": "2026-05-06T09:40:50+01:00", "ocid": "ocds-h6vhtk-060b9a", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "procuringEntity" ], "roleDetails": "Leading Procurement Activity" }, { "id": "GB-COH-03280893", "name": "EDDISONS COMMERCIAL LIMITED t/a BTG Eddisons", "identifier": { "scheme": "GB-COH", "id": "03280893" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNVN-1792-TTML" } ], "address": { "streetAddress": "340 Deansgate", "locality": "Manchester", "postalCode": "M3 4LY", "country": "GB", "countryName": "United Kingdom", "region": "UKD33" }, "contactPoint": { "email": "bids@eddisons.com" }, "roles": [ "procuringEntity" ], "roleDetails": "Council's agents - Evaluators in procurement process", "details": { "url": "http://www.eddisons.com" } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Engagement Objectives, Feedback Process & PME Programme\nIn undertaking this preliminary market engagement process the Council is seeking to gain feedback against a number of key considerations which will inform its subsequent adopted strategy. \nThese considerations include for: \n•\tCombination or separation of activities by service type and / or site \n•\tAssociated consideration of bidding / lotting options\n•\tConditions of Participation including for experience, insurance, financial standing, quality standards, etc. \n•\tProcurement process, programme and high-level award criteria\n•\tMobilisation and service establishment \n•\tSpecification, scope and service levels\n•\tBudget, commercial models and variation mechanisms\n•\tService improvement and market innovation \n•\tContractual high-level red lines\n•\tContract duration and extension options \n•\tPricing models \nIn order to obtain and consider feedback on a structured basis, the Council has developed a brief Request for Information (RFI) questionnaire for interested operators to complete and return via the Council's ProContract e-sourcing system. Responses should be provided by 10th February 2026 - 12:00 as the Council will be scheduling its consideration of responses shortly afterwards.\nFollowing review of responses, the council may seek to engage with respondents in order to better understand suggested approaches. This will likely be via issue of correspondence via ProContract but may also be via invitation to attend a brief on-line TEAMS meeting. Engagement activities are targeted to take place between Tuesday 17th and Friday 20th February. Respondents will be asked to confirm their availability and suggested dates & times for participating in a TEAMS call within their RFI responses.\nThe summary programme that the Council will run the PME process to is set out below:\nPME Notice Issued \t21st January 2026\nPME Pack Issued on ProContract\t21st January 2026\nMeads Site Tour Request Deadline\t28th January 2026 @14:00\nMeads Site Tour\t29th January @10:00 - 12:00\nPME RFI Response Deadline - 10th February 2026 @12:00\nThe Meads PME Site Visit \nThe council are offering an optional site visit at The Meads on Thursday 29th January from 10:00 -12:00. \nTenderers who wish to attend the visit are requested to confirm the names and positions of delegates (max of 2 delegates) that they wish to send to the site visit by ProContract correspondence by 2pm on Wednesday 28th January. \nDelegates should arrive 15 minutes before commencement of the site tour and report to Ron Melia, Centre Manager at the business Centre Office, which is located at end of the Shopping centre, just beyond the Prezzo Restaurant. \nFurther site visits will be allowed for at the tendering stage under the future formal procurement process, attendance at which will be mandatory requirement of bidding. \nAdministration \nThe RFI questionnaire, draft specification and supporting documents can be accessed via the Council's e-sourcing system ProContract.\nThe Council use the system to administrate the preliminary market engagement process and subsequent formal procurement process, including for the following activities:\n•\tAccess to and issue of preliminary market information & documentation\n•\tPre-RFI submission clarification requests and response\n•\tRFI questionnaire submission\n•\tAccess to and issue of procurement information & documentation\n•\tPre-tender submission clarification requests and response\n•\tTender submission\n•\tTender opening & access to responses\n•\tPost-tender submission clarification requests and response\n•\tAward decision notification & feedback.\nNB: Suppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process. Engaging suppliers will not receive preferential treatment in any subsequent quotation or tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.", "dueDate": "2026-02-10T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "005509-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/005509-2026", "datePublished": "2026-01-21T17:07:52Z", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-060b9a", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "The Meads - Cleaning and Security Services", "description": "Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough.\nThe value of cleaning and security services at The Meads is in the region of £650,000 per annum (excluding VAT). A price cap of £735,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount.\tThe targeted award date for the contract is 16th July 2026 with commencement of services to run from 2nd November 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years.\nOnce awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to.\n•\tUnion Yard, Aldershot\n•\tAshbourne House, Andover\n•\tFrimley 4.4, Farnborough\nThere is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options.\nA Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of:\n•\tBackground and current arrangements\n•\tProcurement Overview and Programme\n•\tE-tendering system\n•\tPSQ and Conditions of Participation\n•\tQuality Assessment Question\n•\tPricing Template\n•\tSocial Value Commitments\nAn updated bidders briefing following the tender modification will take place on Monday 11th May 2026 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory.\nSuppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract.\nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour.\nTenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site.\nFollowing the modification to the tender, an additional site tour will take place on Tuesday 12th April 2026 at 10:00. The site tour will last approx. 1 hour.\nThe information provided at the site tour scheduled for Tuesday 12 May will be the same as that provided at the earlier site tours held on Wednesday 8 April 2026 and Tuesday 14 April 2026. Bidders who have already attended a previous site tour may attend the site tour on Tuesday 12 May if they wish; however, no new or additional information will be provided. \nTo help manage the effective running of the site tour suppliers should confirm full names & positions of attendees via Pro-Contract Correspondence prior to the deadline of Monday 11th May 2026 at 12:00.\nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\n•\tTender Notice Issued - Wednesday 25th March 2026\n•\tTender Pack Issued on ProContract - Wednesday 25th March 2026\n•\tTEAMS Bidders Briefing  - Wednesday 1st April 2026 @11:30\n•\tMandatory Site Tours - Wednesday 8th April 2026 and/or Tuesday 14th April 2026 @10:00\n•\tTender modification issued\t- Thursday 30th April 2026\n•\tTEAMS bidders Briefing - Monday 11th May 2026\n•\tMandatory Site Tour - Tuesday 12th May 2026\n•\tDeadline for Requests for Clarification - Friday 15th May 2026\n•\tTender return deadline - Wednesday 27th May 2026\n•\tInterviews - 17th and 18th June 2026\n•\tAward Decision & Assessment Summaries Issued - Monday 6th July 2026\n•\tContract Award Notice Issued - Monday 6th July 2026\n•\tStandstill Period Starts - Tuesday 7th July 2026\n•\tStandstill Period Ends - Wednesday 15th July 2026\n•\tContract Award - Thursday 16th July 2026\n•\tMobilisation \tFriday 31st July 2026 - Monday 2nd November\n•\tContract Commencement - Monday 2nd November 2026\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "39831200", "description": "Detergents" }, { "scheme": "CPV", "id": "79710000", "description": "Security services" }, { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 5759351, "amount": 5593597.4100000001, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-11-02T00:00:00Z", "endDate": "2029-11-01T23:59:59Z", "maxExtentDate": "2031-11-03T23:59:59Z" }, "hasRenewal": true, "status": "active", "value": { "amountGross": 5759351, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Methodology - Cleaning Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Security Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Combined Service", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Health and Safety Risk Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Communication, Partnership working and Reporting", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Management Structure", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Operative Management", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Equipment, Uniform and Computer-aided systems.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Budget formation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Qualitive", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Quantitative", "numbers": [ { "number": 3.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cleaning Service", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Security Services", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Rates", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "For full information of the Council's legal and financial conditions of participation, please see the tender pack available on ProContract. An overview of the elements set out in the Procurement Specific Questionnaire are below.\n- Business Risk Assessment using CreditSafe.\n- Turnover Requirements.\n- Insurance levels of £10M PL each & every claim and £10M EL each & every claim." }, { "type": "technical", "description": "The Council require Tenderers to submit between 1-3 contract case studies (CCS) relating to services undertaken or are currently being delivered within the past 5 years must be submitted using the Contract Case Study template provided within the tender pack on ProContract.\nMultiple case studies that apply to the same client organisation are permitted as long as each example relates to a discrete contract. The case studies will be assessed holistically and must demonstrate evidence of the following as minimum to pass.\n•\tExperience of successfully delivering security services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience of successfully delivering cleaning services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience of successfully managing a combined security and cleaning service to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience delivering a cleaning and/or security contract with a minimum contract value of £300,000 per annum to be demonstrated on at least 2 of the contract case studies submitted" } ] }, "renewal": { "description": "The contract term will be for 3 years with options to extend in increments to be agreed up to a maximum of 5 years." }, "hasOptions": true, "options": { "description": "The Council reserves the right to incorporate additional sites and changes to services into the scope of this contract during the contract term to allow for further improvements and service efficiencies. These sites that the Council are currently able to identify are:\n-Union Yard, Aldershot\n-Ashbourne House, Andover\n-Frimley 4.4, Farnborough\nSpecifications for each of these locations are included within the 'other sites specification' zip file within the tender pack found on ProContract to ensure that Suppliers have full visibility of the potential future requirements. These documents outline the expected service standards, operational parameters and site-specific needs for both Cleaning and Security services.\nThe people rates submitted within the Pricing Template for Cleaning and Security services shall be fixed for the duration of the contract and will apply equally to the additional sites should the Council choose to adopt them at any point during the term.\nAny future inclusion of these sites will follow the agreed contract variation process and will be communicated to the Supplier in accordance with the contract conditions.\nShould the Council choose to include Union Yard, Ashbourne House and Frimley 4.4 within the contract the annual contract value will be in the region of £904,000 per annum.\nBased on anticipated inflationary uplifts and the total individual contract spend over the potential 5-year term (3-year base with options to extend) including for the additional 3 sites is expected to be in the region of £5,759,350.53 including for VAT. This amount assumes for a 3%. Tenderers should note that contract increases will be in line with relevant indices, and the Council doesn't guarantee amount an increase of 3%." } } ], "communication": { "futureNoticeDate": "2026-03-09T23:59:59Z" }, "status": "active", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethodDetails": "Documents to be submitted on the Council's e-tendering solution ProContract. Please follow this link - https://procontract.due-north.com/Login", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-05-27T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-07-06T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "027136-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/027136-2026", "datePublished": "2026-03-25T09:31:58Z", "format": "text/html" }, { "id": "037132-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/037132-2026", "datePublished": "2026-04-23T14:29:26+01:00", "format": "text/html" }, { "id": "039704-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/039704-2026", "datePublished": "2026-04-30T10:45:25+01:00", "format": "text/html" }, { "id": "041349-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/041349-2026", "datePublished": "2026-05-06T09:40:50+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-09-06T23:59:59+01:00" } ] }, "amendments": [ { "id": "037132-2026", "description": "The Council have extended the tender deadline by 1 week." }, { "id": "039704-2026", "description": "Timetable updated. Includes for provision of additional bidders briefing and site tour." }, { "id": "041349-2026", "description": "Increase to the annual contract value for the combined Cleaning and Security services to £650,000 per annum. \nIncrease to the budget cap to £735,000 per annum." } ], "enquiryPeriod": { "endDate": "2026-05-15T23:59:00+01:00" } }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, "versionedRelease": { "ocid": "ocds-h6vhtk-060b9a", "initiationType": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "tender" } ], "parties": [ { "id": "GB-PPON-PYHV-5798-RWLT", "name": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "Rushmoor Borough Council" } ], "identifier": { "scheme": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "PYHV-5798-RWLT" } ] }, "address": { "streetAddress": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "Farnborough Road" } ], "locality": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "Farnborough" } ], "postalCode": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "GU14 7JU" } ], "country": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "UKJ37" } ] }, "contactPoint": { "email": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "procurement5@rushmoor.gov.uk" } ] }, "roles": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "classifications": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } ] } }, { "id": "GB-PPON-PCNL-5714-PRZV", "name": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Portsmouth City Council" } ], "identifier": { "scheme": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "PCNL-5714-PRZV" } ] }, "address": { "streetAddress": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Civic Offices, Guildhall Square" } ], "locality": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Portsmouth" } ], "postalCode": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "PO1 2AL" } ], "country": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "UKJ31" } ] }, "contactPoint": { "email": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "procurement@portsmouthcc.gov.uk" } ] }, "roles": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": [ "procuringEntity" ] } ], "roleDetails": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Leading Procurement Activity" } ] }, { "id": "GB-COH-03280893", "name": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "EDDISONS COMMERCIAL LIMITED t/a BTG Eddisons" } ], "identifier": { "scheme": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "GB-COH" } ], "id": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "03280893" } ] }, "additionalIdentifiers": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "GB-PPON", "id": "PNVN-1792-TTML" } ] } ], "address": { "streetAddress": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "340 Deansgate" } ], "locality": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Manchester" } ], "postalCode": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "M3 4LY" } ], "country": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "UKD33" } ] }, "contactPoint": { "email": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "bids@eddisons.com" } ] }, "roles": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": [ "procuringEntity" ] } ], "roleDetails": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Council's agents - Evaluators in procurement process" } ], "details": { "url": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "http://www.eddisons.com" } ] } } ], "buyer": { "id": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "GB-PPON-PYHV-5798-RWLT" } ], "name": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "Rushmoor Borough Council" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "Engagement Objectives, Feedback Process & PME Programme\nIn undertaking this preliminary market engagement process the Council is seeking to gain feedback against a number of key considerations which will inform its subsequent adopted strategy. \nThese considerations include for: \n•\tCombination or separation of activities by service type and / or site \n•\tAssociated consideration of bidding / lotting options\n•\tConditions of Participation including for experience, insurance, financial standing, quality standards, etc. \n•\tProcurement process, programme and high-level award criteria\n•\tMobilisation and service establishment \n•\tSpecification, scope and service levels\n•\tBudget, commercial models and variation mechanisms\n•\tService improvement and market innovation \n•\tContractual high-level red lines\n•\tContract duration and extension options \n•\tPricing models \nIn order to obtain and consider feedback on a structured basis, the Council has developed a brief Request for Information (RFI) questionnaire for interested operators to complete and return via the Council's ProContract e-sourcing system. Responses should be provided by 10th February 2026 - 12:00 as the Council will be scheduling its consideration of responses shortly afterwards.\nFollowing review of responses, the council may seek to engage with respondents in order to better understand suggested approaches. This will likely be via issue of correspondence via ProContract but may also be via invitation to attend a brief on-line TEAMS meeting. Engagement activities are targeted to take place between Tuesday 17th and Friday 20th February. Respondents will be asked to confirm their availability and suggested dates & times for participating in a TEAMS call within their RFI responses.\nThe summary programme that the Council will run the PME process to is set out below:\nPME Notice Issued \t21st January 2026\nPME Pack Issued on ProContract\t21st January 2026\nMeads Site Tour Request Deadline\t28th January 2026 @14:00\nMeads Site Tour\t29th January @10:00 - 12:00\nPME RFI Response Deadline - 10th February 2026 @12:00\nThe Meads PME Site Visit \nThe council are offering an optional site visit at The Meads on Thursday 29th January from 10:00 -12:00. \nTenderers who wish to attend the visit are requested to confirm the names and positions of delegates (max of 2 delegates) that they wish to send to the site visit by ProContract correspondence by 2pm on Wednesday 28th January. \nDelegates should arrive 15 minutes before commencement of the site tour and report to Ron Melia, Centre Manager at the business Centre Office, which is located at end of the Shopping centre, just beyond the Prezzo Restaurant. \nFurther site visits will be allowed for at the tendering stage under the future formal procurement process, attendance at which will be mandatory requirement of bidding. \nAdministration \nThe RFI questionnaire, draft specification and supporting documents can be accessed via the Council's e-sourcing system ProContract.\nThe Council use the system to administrate the preliminary market engagement process and subsequent formal procurement process, including for the following activities:\n•\tAccess to and issue of preliminary market information & documentation\n•\tPre-RFI submission clarification requests and response\n•\tRFI questionnaire submission\n•\tAccess to and issue of procurement information & documentation\n•\tPre-tender submission clarification requests and response\n•\tTender submission\n•\tTender opening & access to responses\n•\tPost-tender submission clarification requests and response\n•\tAward decision notification & feedback.\nNB: Suppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process. Engaging suppliers will not receive preferential treatment in any subsequent quotation or tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work." } ], "dueDate": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "2026-02-10T23:59:59Z" } ], "status": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "005509-2026", "documentType": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/005509-2026" } ], "datePublished": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "2026-01-21T17:07:52Z" } ], "format": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "ocds-h6vhtk-060b9a" } ], "legalBasis": { "id": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "The Meads, Farnborough and Further Sites - Rushmoor - Cleaning & Security Services - Preliminary Market Engagement" }, { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "The Meads - Cleaning and Security Services" } ], "description": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "Rushmoor Borough Council (the 'council') will be re-tendering its Cleaning and Security contract in place at The Meads, Farnborough. Alongside this the Council is also considering its options for re-tendering its cleaning & security arrangements in place across a further three of its key investment assets located in Guildford, Aldershot and Frimley. \nThe subsequent formal procurement process, which will be run as an over threshold openly advertised covered procurement, is targeted for issue in early March 2026. Prior to undertaking this process, the Council is keen to engage with the market to gain feedback & insight via a formal Preliminary Market Engagement process that will help inform its final technical, commercial, contracting and procurement strategy. \nOne of the Council's key considerations which will be tested through this preliminary market engagement process, is whether to procure all security & cleaning services across all sites under one contract, split contracts by service, split contracts by property asset and other potential bidding combinations. \nThe award date for the contract/s is targeted for 16th May 2026 with commencement of services to run from 1st September 2026. The Council anticipates letting the contract/s on a 3-year base term with options to extend up to a maximum of 7 years but will be seeking views from the market on this element. \nThe combined value of all services across all sites is currently in the region of £730,000 per annum (excluding VAT). This is broken down in more detail further in the PME brief document which is available on Rushmoor Borough Council's e-tendering solution, Procontract, a link to the site can be found here - https://procontract.due-north.com/Login. \nOverview of Sites, Requirements & Current Budget Levels\nThe Council requires high-quality cleaning and security suppliers who specialise in the delivery of services at the types of commercial property under council ownership, this includes:\nThe Meads Shopping Centre\nThe cleaning and security contracts are currently undertaken by Kingdom Facilities Management. The cleaning contract includes the common parts of the shopping centre and toilets, offices, multi-story car park, loading bays, street cleaning, gritting and light landscaping. This diverse cleaning and security contract includes the importance of a high-quality output, whilst also interacting with members of the public and tenants during the shopping centre opening hours. Whilst also keeping it secure at closing times. The security team will be responsible for 24-hour CCTV control room monitoring, security patrols, customer service and assist with meeting H&S requirements, attending to intruder alarms and fire alarms with the possibility of leading evacuations and calling relevant services. The centre is manned 24/7 with opening hours between 07:00 - 01:00 seven days a week, with the exception of Christmas Day. Full TUPE information will be available at the tendering stage upon completion of the Non-disclosure Agreement.\nUnion Yard \nThe current contract is undertaken by Gurkha security. Union Yard is a newly developed shopping area in Aldershot Town Centre. The Cleaning and security requirements include all outdoor common areas within the scheme. This includes courtyards and garden area, pedestrianised streets, public realm within close proximity, landscaping, street furniture, toilet block, and underground car park. Requirements include winter gritting, litter picking and cleaning a small toilet block facility which is used by tenants only who do not have toilet facilities in their small units. There is an emphasis of this being a porter style role rather than traditional security and cleaning with regular tenant and customer interaction. The hours may be subject to change but are currently Monday - Friday 07:00 - 17:00. As commercial expectations rise, we may need to change this to include the weekends. Currently the duties are carried out by one full-time site porter whose time is split approximately as 75% cleaning and 25% security.\nAshbourne House\nThe cleaning contract is currently undertaken by Churchill Cleaning Solutions. Ashbourne house is a multi-tenanted office block. It includes cleaning the internal common parts, such as reception, stairways, lifts and common WCs. Also includes periodic cleans of hard floors and carpeted areas within the common parts and regular external cleans. The contract is based on two cleaners attending daily. Security guarding for this site is only on an ad-hoc basis, such traveller encampments into the adjoining park and ride car park. There is response security (off site).\nFrimley 4.4:\nThe contract is undertaken by Mobius security and Protective Services. This is a large business unit on a multi-let estate and includes cleaning of common-part and retained areas including reception, stairways and common WCs. There is manned security and associated costs for staff specifically employed to undertake security duties onsite. Security contract includes additional items such as radio equipment and uniforms.\nProcurement Process and Programme \nFollowing completion of the Preliminary Market Engagement process, the Council is targeting to commence a formal procurement process following the Open Procedure via issue of a Tender Notice on 9th March 2026 with contract award to the successful Operator targeted for 16th May 2026. \nThe contract is targeted for commencement on 1st September 2026. The Council will give the successful services providers a minimum of 3-month mobilisation period to ensure seamless service is maintained. The Council is seeking feedback from the market in relation to the proposed mobilisation period as part of this preliminary procurement engagement process. \nThe current indicative procurement programme is set out below:\nTender Notice Issued\t9th March 2026\nTender Pack Issued on ProContract - 9th March 2026\nMandatory Site Tour and Bidders Briefing - 18th March 2026 \nDeadline for Requests for Clarification - 1st April 2026 @23:59\nTender return deadline - 10th April 2026 @12:00\nAward Decision & Assessment Summaries Issued 5th May 2026 \nContract Award Notice Issued 5th May 2026\nStandstill Period Starts 6th May 2026 \nStandstill Period Ends\t15th May 2026 @23:59\nContract Award - 16th May 2026 \nMobilisation - 16th May - 31st August 2026\nContract Commencement - 1st September 2026 \nThe full preliminary market engagement documentation pack can be accessed using the following link: https://procontract.due-north.com/Login" }, { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough. \nThe value of cleaning and security services at The Meads is in the region of £586,000 per annum (excluding VAT). A price cap of £600,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount.\tThe targeted award date for the contract is 5th June 2026 with commencement of services to run from 7th September 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years.\nOnce awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to.\n•\tUnion Yard, Aldershot \n•\tAshbourne House, Andover\n•\tFrimley 4.4, Farnborough \nThere is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options.\nA Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of: \n•\tBackground and current arrangements\n•\tProcurement Overview and Programme\n•\tE-tendering system\n•\tPSQ and Conditions of Participation \n•\tQuality Assessment Question\n•\tPricing Template\n•\tSocial Value Commitments\nSuppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract. \nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour. \nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and/or Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour. The same information will be provided at both site tours. Tenderers must attend one of the tours and may send a maximum of 2 delegates across both tours. It is permissible for representatives from the same organisation to attend both site tours should this be most convenient for scheduling. Tenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site. \nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\n•\tTender Notice Issued - Wednesday 25th March 2026\n•\tTender Pack Issued on ProContract - Wednesday 25th March 2026\n•\tTEAMS Bidders Briefing - Monday 30th March 2026 @14:00\n•\tMandatory Site Tour - Wednesday 8th April 2026 and Tuesday 14th April 2026 @10:00\n•\tDeadline for Requests for Clarification - Thursday 16th April 2026 @23:59\n•\tTender return deadline - Friday 24th April 2026 @12:00\n•\tInterviews - 12th and 13th May 2026 \n•\tAward Decision & Assessment Summaries Issued - 22nd May 2026 \n•\tContract Award Notice Issued - 22nd May 2026\n•\tStandstill Period Starts - 26th May 2026\n•\tStandstill Period Ends - 4th June 2026\n•\tContract Award - 5th June 2026\n•\tMobilisation - 6th June - 6th September 2026\n•\tContract Commencement - 7th September 2026\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login" }, { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough.\nThe value of cleaning and security services at The Meads is in the region of £586,000 per annum (excluding VAT). A price cap of £600,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount.\tThe targeted award date for the contract is 5th June 2026 with commencement of services to run from 7th September 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years.\nOnce awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to.\n•\tUnion Yard, Aldershot\n•\tAshbourne House, Andover\n•\tFrimley 4.4, Farnborough\nThere is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options.\nA Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of:\n•\tBackground and current arrangements\n•\tProcurement Overview and Programme\n•\tE-tendering system\n•\tPSQ and Conditions of Participation\n•\tQuality Assessment Question\n•\tPricing Template\n•\tSocial Value Commitments\nSuppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract.\nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour.\nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and/or Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour. The same information will be provided at both site tours. Tenderers must attend one of the tours and may send a maximum of 2 delegates across both tours. It is permissible for representatives from the same organisation to attend both site tours should this be most convenient for scheduling. Tenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site.\nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\n•\tTender Notice Issued - Wednesday 25th March 2026\n•\tTender Pack Issued on ProContract - Wednesday 25th March 2026\n•\tTEAMS Bidders Briefing - Monday 30th March 2026 @14:00\n•\tMandatory Site Tour - Wednesday 8th April 2026 and Tuesday 14th April 2026 @10:00\n•\tDeadline for Requests for Clarification - Thursday 16th April 2026 @23:59\n•\tTender return deadline - Friday 1st May 2026 @12:00\n•\tInterviews - 12th and 13th May 2026\n•\tAward Decision & Assessment Summaries Issued - 22nd May 2026\n•\tContract Award Notice Issued - 22nd May 2026\n•\tStandstill Period Starts - 26th May 2026\n•\tStandstill Period Ends - 4th June 2026\n•\tContract Award - 5th June 2026\n•\tMobilisation - 6th June - 6th September 2026\n•\tContract Commencement - 7th September 2026\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login" }, { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough.\nThe value of cleaning and security services at The Meads is in the region of £586,000 per annum (excluding VAT). A price cap of £600,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount.\tThe targeted award date for the contract is 16th July 2026 with commencement of services to run from 2nd November 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years.\nOnce awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to.\n•\tUnion Yard, Aldershot\n•\tAshbourne House, Andover\n•\tFrimley 4.4, Farnborough\nThere is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options.\nA Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of:\n•\tBackground and current arrangements\n•\tProcurement Overview and Programme\n•\tE-tendering system\n•\tPSQ and Conditions of Participation\n•\tQuality Assessment Question\n•\tPricing Template\n•\tSocial Value Commitments\nAn updated bidders briefing following the tender modification will take place on Monday 11th May 2026 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. \nSuppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract.\nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour.\nTenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site.\nFollowing the modification to the tender, an additional site tour will take place on Tuesday 12th April 2026 at 10:00. The site tour will last approx. 1 hour. \nThe information provided at the site tour scheduled for Tuesday 12 May will be the same as that provided at the earlier site tours held on Wednesday 8 April 2026 and Tuesday 14 April 2026. Bidders who have already attended a previous site tour may attend the site tour on Tuesday 12 May if they wish; however, no new or additional information will be provided \n.\nTo help manage the effective running of the site tour suppliers should confirm full names & positions of attendees via Pro-Contract Correspondence prior to the deadline of Monday 11th May 2026 at 12:00. \nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\n•\tTender Notice Issued - Wednesday 25th March 2026 \n•\tTender Pack Issued on ProContract - Wednesday 25th March 2026 \n•\tTEAMS Bidders Briefing  - Wednesday 1st April 2026 @11:30 \n•\tMandatory Site Tours - Wednesday 8th April 2026 and/or Tuesday 14th April 2026 @10:00 \n•\tTender modification issued\t- Thursday 30th April 2026 \n•\tTEAMS bidders Briefing - Monday 11th May 2026\n•\tMandatory Site Tour - Tuesday 12th May 2026 \n•\tDeadline for Requests for Clarification - Friday 15th May 2026\n•\tTender return deadline - Wednesday 27th May 2026\n•\tInterviews - 17th and 18th June 2026 \n•\tAward Decision & Assessment Summaries Issued - Monday 6th July 2026\n•\tContract Award Notice Issued - Monday 6th July 2026\n•\tStandstill Period Starts - Tuesday 7th July 2026\n•\tStandstill Period Ends - Wednesday 15th July 2026 \n•\tContract Award - Thursday 16th July 2026 \n•\tMobilisation \tFriday 31st July 2026 - Monday 2nd November \n•\tContract Commencement - Monday 2nd November 2026\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login" }, { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough.\nThe value of cleaning and security services at The Meads is in the region of £650,000 per annum (excluding VAT). A price cap of £735,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount.\tThe targeted award date for the contract is 16th July 2026 with commencement of services to run from 2nd November 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years.\nOnce awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to.\n•\tUnion Yard, Aldershot\n•\tAshbourne House, Andover\n•\tFrimley 4.4, Farnborough\nThere is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options.\nA Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of:\n•\tBackground and current arrangements\n•\tProcurement Overview and Programme\n•\tE-tendering system\n•\tPSQ and Conditions of Participation\n•\tQuality Assessment Question\n•\tPricing Template\n•\tSocial Value Commitments\nAn updated bidders briefing following the tender modification will take place on Monday 11th May 2026 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory.\nSuppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract.\nCompulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour.\nTenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site.\nFollowing the modification to the tender, an additional site tour will take place on Tuesday 12th April 2026 at 10:00. The site tour will last approx. 1 hour.\nThe information provided at the site tour scheduled for Tuesday 12 May will be the same as that provided at the earlier site tours held on Wednesday 8 April 2026 and Tuesday 14 April 2026. Bidders who have already attended a previous site tour may attend the site tour on Tuesday 12 May if they wish; however, no new or additional information will be provided. \nTo help manage the effective running of the site tour suppliers should confirm full names & positions of attendees via Pro-Contract Correspondence prior to the deadline of Monday 11th May 2026 at 12:00.\nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\n•\tTender Notice Issued - Wednesday 25th March 2026\n•\tTender Pack Issued on ProContract - Wednesday 25th March 2026\n•\tTEAMS Bidders Briefing  - Wednesday 1st April 2026 @11:30\n•\tMandatory Site Tours - Wednesday 8th April 2026 and/or Tuesday 14th April 2026 @10:00\n•\tTender modification issued\t- Thursday 30th April 2026\n•\tTEAMS bidders Briefing - Monday 11th May 2026\n•\tMandatory Site Tour - Tuesday 12th May 2026\n•\tDeadline for Requests for Clarification - Friday 15th May 2026\n•\tTender return deadline - Wednesday 27th May 2026\n•\tInterviews - 17th and 18th June 2026\n•\tAward Decision & Assessment Summaries Issued - Monday 6th July 2026\n•\tContract Award Notice Issued - Monday 6th July 2026\n•\tStandstill Period Starts - Tuesday 7th July 2026\n•\tStandstill Period Ends - Wednesday 15th July 2026\n•\tContract Award - Thursday 16th July 2026\n•\tMobilisation \tFriday 31st July 2026 - Monday 2nd November\n•\tContract Commencement - Monday 2nd November 2026\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "79710000", "description": "Security services" }, { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ] }, { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "39831200", "description": "Detergents" }, { "scheme": "CPV", "id": "79710000", "description": "Security services" }, { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "UKJ37" } ], "country": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "UKJ37" } ], "country": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UKJ37" } ], "country": [ { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UKJ37" } ], "country": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UKJ37" } ], "country": [ { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "1" } ] } ], "value": { "amountGross": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": 6712316.8899999997 }, { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": 3185481 }, { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": 5759351 } ], "amount": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": 5593597.4100000001 } ], "currency": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "mainProcurementCategory": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "services" } ], "aboveThreshold": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": true } ], "lots": [ { "id": "1", "suitability": { "sme": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "2026-09-01T00:00:00+01:00" }, { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "2026-09-07T00:00:00+01:00" }, { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-11-02T00:00:00Z" } ], "endDate": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "2029-08-31T23:59:59+01:00" }, { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "2029-09-06T23:59:59+01:00" }, { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2029-11-01T23:59:59Z" } ], "maxExtentDate": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "2033-08-31T23:59:59+01:00" }, { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "2031-09-06T23:59:59+01:00" }, { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2031-11-03T23:59:59Z" } ] }, "hasRenewal": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": true } ], "status": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "active" } ], "value": { "amountGross": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": 3185481 }, { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": 5759351 } ], "currency": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Methodology - Cleaning Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Security Services", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Combined Service", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Health and Safety Risk Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology - Communication, Partnership working and Reporting", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Management Structure", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Operative Management", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resources - Equipment, Uniform and Computer-aided systems.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Budget formation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Qualitive", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value - Quantitative", "numbers": [ { "number": 3.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cleaning Service", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Security Services", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Rates", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "For full information of the Council's legal and financial conditions of participation, please see the tender pack available on ProContract. An overview of the elements set out in the Procurement Specific Questionnaire are below. \n- Business Risk Assessment using CreditSafe. \n- Turnover Requirements. \n- Insurance levels of £10M PL each & every claim and £10M EL each & every claim." }, { "type": "technical", "description": "The Council require Tenderers to submit between 1-3 contract case studies (CCS) relating to services undertaken or are currently being delivered within the past 5 years must be submitted using the Contract Case Study template provided within the tender pack on ProContract.\nMultiple case studies that apply to the same client organisation are permitted as long as each example relates to a discrete contract. The case studies will be assessed holistically and must demonstrate evidence of the following as minimum to pass. \n•\tExperience of successfully delivering security services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted \n•\tExperience of successfully delivering cleaning services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted \n•\tExperience of successfully managing a combined security and cleaning service to be demonstrated on at least 1 of the contract case studies submitted \n•\tExperience delivering a cleaning and/or security contract with a minimum contract value of £300,000 per annum to be demonstrated on at least 2 of the contract case studies submitted" } ] }, { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": [ { "type": "economic", "description": "For full information of the Council's legal and financial conditions of participation, please see the tender pack available on ProContract. An overview of the elements set out in the Procurement Specific Questionnaire are below.\n- Business Risk Assessment using CreditSafe.\n- Turnover Requirements.\n- Insurance levels of £10M PL each & every claim and £10M EL each & every claim." }, { "type": "technical", "description": "The Council require Tenderers to submit between 1-3 contract case studies (CCS) relating to services undertaken or are currently being delivered within the past 5 years must be submitted using the Contract Case Study template provided within the tender pack on ProContract.\nMultiple case studies that apply to the same client organisation are permitted as long as each example relates to a discrete contract. The case studies will be assessed holistically and must demonstrate evidence of the following as minimum to pass.\n•\tExperience of successfully delivering security services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience of successfully delivering cleaning services within a shopping centre setting, airport or high-footfall major train stations with similar challenges (for example, Manchester Piccadilly railway station, major London railway stations, Birmingham New Street Station) to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience of successfully managing a combined security and cleaning service to be demonstrated on at least 1 of the contract case studies submitted\n•\tExperience delivering a cleaning and/or security contract with a minimum contract value of £300,000 per annum to be demonstrated on at least 2 of the contract case studies submitted" } ] } ] }, "renewal": { "description": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Option to extend in increments to be agreed up to a maximum of 5 years." }, { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "The contract term will be for 3 years with options to extend in increments to be agreed up to a maximum of 5 years." } ] }, "hasOptions": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "The Council reserves the right to incorporate additional sites and changes to services into the scope of this contract during the contract term to allow for further improvements and service efficiencies. These sites that the Council are currently able to identify are: \n-Union Yard, Aldershot \n-Ashbourne House, Andover \n-Frimley 4.4, Farnborough \nSpecifications for each of these locations are included within the 'other sites specification' zip file within the tender pack found on ProContract to ensure that Suppliers have full visibility of the potential future requirements. These documents outline the expected service standards, operational parameters and site-specific needs for both Cleaning and Security services. \nThe people rates submitted within the Pricing Template for Cleaning and Security services shall be fixed for the duration of the contract and will apply equally to the additional sites should the Council choose to adopt them at any point during the term. \nAny future inclusion of these sites will follow the agreed contract variation process and will be communicated to the Supplier in accordance with the contract conditions. \nShould the Council choose to include Union Yard, Ashbourne House and Frimley 4.4 within the contract the annual contract value will be in the region of £769,000 per annum. \nBased on anticipated inflationary uplifts and the total individual contract spend over the potential 5-year term (3-year base with options to extend) including for the additional 3 sites is expected to be in the region of £4,082,725.44 excluding VAT. This amount assumes for a 3%. Tenderers should note that contract increases will be in line with relevant indices, and the Council doesn't guarantee amount an increase of 3%. Any increase in contract value is subject to discussion with the expectation that cost increases are mitigated where reasonable." }, { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "The Council reserves the right to incorporate additional sites and changes to services into the scope of this contract during the contract term to allow for further improvements and service efficiencies. These sites that the Council are currently able to identify are:\n-Union Yard, Aldershot\n-Ashbourne House, Andover\n-Frimley 4.4, Farnborough\nSpecifications for each of these locations are included within the 'other sites specification' zip file within the tender pack found on ProContract to ensure that Suppliers have full visibility of the potential future requirements. These documents outline the expected service standards, operational parameters and site-specific needs for both Cleaning and Security services.\nThe people rates submitted within the Pricing Template for Cleaning and Security services shall be fixed for the duration of the contract and will apply equally to the additional sites should the Council choose to adopt them at any point during the term.\nAny future inclusion of these sites will follow the agreed contract variation process and will be communicated to the Supplier in accordance with the contract conditions.\nShould the Council choose to include Union Yard, Ashbourne House and Frimley 4.4 within the contract the annual contract value will be in the region of £769,000 per annum.\nBased on anticipated inflationary uplifts and the total individual contract spend over the potential 5-year term (3-year base with options to extend) including for the additional 3 sites is expected to be in the region of £4,082,725.44 excluding VAT. This amount assumes for a 3%. Tenderers should note that contract increases will be in line with relevant indices, and the Council doesn't guarantee amount an increase of 3%. Any increase in contract value is subject to discussion with the expectation that cost increases are mitigated where reasonable." }, { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "The Council reserves the right to incorporate additional sites and changes to services into the scope of this contract during the contract term to allow for further improvements and service efficiencies. These sites that the Council are currently able to identify are:\n-Union Yard, Aldershot\n-Ashbourne House, Andover\n-Frimley 4.4, Farnborough\nSpecifications for each of these locations are included within the 'other sites specification' zip file within the tender pack found on ProContract to ensure that Suppliers have full visibility of the potential future requirements. These documents outline the expected service standards, operational parameters and site-specific needs for both Cleaning and Security services.\nThe people rates submitted within the Pricing Template for Cleaning and Security services shall be fixed for the duration of the contract and will apply equally to the additional sites should the Council choose to adopt them at any point during the term.\nAny future inclusion of these sites will follow the agreed contract variation process and will be communicated to the Supplier in accordance with the contract conditions.\nShould the Council choose to include Union Yard, Ashbourne House and Frimley 4.4 within the contract the annual contract value will be in the region of £904,000 per annum.\nBased on anticipated inflationary uplifts and the total individual contract spend over the potential 5-year term (3-year base with options to extend) including for the additional 3 sites is expected to be in the region of £5,759,350.53 including for VAT. This amount assumes for a 3%. Tenderers should note that contract increases will be in line with relevant indices, and the Council doesn't guarantee amount an increase of 3%." } ] } } ], "communication": { "futureNoticeDate": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "2026-03-09T23:59:59Z" } ] }, "status": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "active" } ], "procurementMethod": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Open procedure" } ], "submissionMethodDetails": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Documents to be submitted on the Council's e-tendering solution ProContract. Please follow this link - https://procontract.due-north.com/Login" } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "allowed" } ], "languages": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": [ "en" ] } ] }, "tenderPeriod": { "endDate": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "2026-04-24T12:00:00+01:00" }, { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-05-01T12:00:00+01:00" }, { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-05-27T12:00:00+01:00" } ] }, "awardPeriod": { "endDate": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "2026-06-05T23:59:59+01:00" }, { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-07-06T23:59:59+01:00" } ] }, "documents": [ { "id": "conflictOfInterest", "documentType": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "conflictOfInterest" } ], "description": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Not published" } ] }, { "id": "027136-2026", "documentType": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "UK4" } ], "description": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "https://www.find-tender.service.gov.uk/Notice/027136-2026" } ], "datePublished": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "2026-03-25T09:31:58Z" } ], "format": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": "text/html" } ] }, { "id": "037132-2026", "documentType": [ { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK4" } ], "description": [ { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/037132-2026" } ], "datePublished": [ { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-04-23T14:29:26+01:00" } ], "format": [ { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "text/html" } ] }, { "id": "039704-2026", "documentType": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK4" } ], "description": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/039704-2026" } ], "datePublished": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-04-30T10:45:25+01:00" } ], "format": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "text/html" } ] }, { "id": "041349-2026", "documentType": [ { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK4" } ], "description": [ { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/041349-2026" } ], "datePublished": [ { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-05-06T09:40:50+01:00" } ], "format": [ { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "text/html" } ] } ], "hasRecurrence": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": true } ], "recurrence": { "dates": [ { "releaseID": "027136-2026", "releaseDate": "2026-03-25T09:31:58Z", "releaseTag": [ "tender" ], "value": [ { "startDate": "2029-09-06T23:59:59+01:00" } ] } ] }, "amendments": [ { "id": "037132-2026", "description": [ { "releaseID": "037132-2026", "releaseDate": "2026-04-23T14:29:26+01:00", "releaseTag": [ "tenderUpdate" ], "value": "The Council have extended the tender deadline by 1 week." } ] }, { "id": "039704-2026", "description": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Timetable updated. Includes for provision of additional bidders briefing and site tour." } ] }, { "id": "041349-2026", "description": [ { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Increase to the annual contract value for the combined Cleaning and Security services to £650,000 per annum. \nIncrease to the budget cap to £735,000 per annum." } ] } ], "enquiryPeriod": { "endDate": [ { "releaseID": "039704-2026", "releaseDate": "2026-04-30T10:45:25+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-05-15T23:59:59+01:00" }, { "releaseID": "041349-2026", "releaseDate": "2026-05-06T09:40:50+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2026-05-15T23:59:00+01:00" } ] } }, "language": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": "en" } ], "extensions": [ { "releaseID": "005509-2026", "releaseDate": "2026-01-21T17:07:52Z", "releaseTag": [ "planning" ], "value": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ] } } ] }